Student Handbooks

MBA for Professionals Student Handbook - Financial Policies and Procedures


MBA for Professionals students pay a set tuition rate determined by their semester of entry. Tuition covers the cost of all course offerings, and required books. Personal supplies are not included. Laptop computer and software purchases are the responsibility of the student.

The tuition rate of the semester of entry remains consistent for MBA professionals students throughout the six (6) consecutive semesters of the program.

MBA for Professionals students who remain enrolled in the program after the six consecutive semesters of enrollment, will pay the tuition rate of the current academic year.

Tuition rates change each year with new rates becoming effective in September. Tuition rates are based on the guidelines of the Willamette University Board of Trustees.

Atkinson School MBA for Professionals alumni may take Atkinson School MBA elective courses at a rate of 50% of current tuition.


MBA for Professionals Dean's Achievement Scholarship recipients who enrolled in the MBA-P program, prior to September 2011 receive a scholarship of $1,000. MBA-P scholarship recipients who began the program in fall semester 2011 receive a scholarship of $1,500. All recipients have excellent credentials and a GMAT score of 600 or higher.

The MBA for Professionals Dean's Achievement Scholarship may be received for a maximum of 6 semesters. The scholarship is automatically renewable within the six semester limit if the student meets of all of the following requirements:
1) The student maintains a semester and cumulative gpa of 3.3 or higher in MBA for Professionals coursework, and
2) The student maintains good status within the academic policies and codes of conduct of the Atkinson School and Willamette University.

Willamette University employees are not eligible for participation in the Dean's Achievement Scholarship program. In addition, MBAP students who are recipients of other Willamette University scholarship funds, including funds provided in partnership with the Yellow Ribbon scholarship program for veterans, are not eligible to participate in the Dean's Achievement scholarship program.

Cancellation of Scholarships

Scholarship recipients who have been placed on conduct probation or found to have committed plagiarism, cheating, or unauthorized possession of academic materials will lose all scholarship assistance awarded by the Atkinson School. The student may make a written appeal to the Associate Dean/Director of Admission, who will take the appeal to the Dean. The Dean's decision is final and binding. Definitions of the terms "plagiarism," "cheating," "unauthorized possession of academic materials," and "conduct probation" are available in the conduct section of this handbook.

Financial Aid Suspension and Drug Related Offenses

The Higher Education Opportunity Act (HEOA), enacted in 2008, states that a student who has been convicted of any offense under any Federal or State law involving the possession or sale of a controlled substance shall not be eligible to receive any Federal or State grant, loan, or work study during the period beginning on the date of such conviction and ending after the interval specified in the following table:

Conviction involving possession of a controlled substance removes eligibility for:
First offense ................................... 1 year
Second offense ............................... 2 years
Third offense .................................. Indefinite

Conviction involving the sale of a controlled substance removes eligibility for:
First offense ................................... 2 years
Second offense ............................... Indefinite

A student who has lost eligibility may become eligible before the end of the stated ineligibility period if:
a)   he/she satisfactorily completes a drug rehabilitation program and passes two unannounced drug tests; or
b)   his/her conviction is reversed, set aside, or otherwise rendered null.

Effective July 1, 2010, students who lose eligibility for Federal and State financial aid due to a drug conviction may regain eligibility if they successfully pass two unannounced drug tests conducted by a drug rehabilitation program.

If you have specific questions regarding how the Federal requirements will impact your financial aid following a drug conviction, contact the Office of Financial Aid:  503-370-6273 or toll free 1-877-744-3736

Health Insurance Requirement

All students enrolled in the Willamette MBA for Professionals program who are enrolled for four or more credits of course work are required to carry health insurance and provide proof of insurance coverage. Willamette University automatically places students on a third party health insurance carrier policy.

The student health insurance policy fee will appear on your first statement for tuition and fees and yearly thereafter at the beginning of the September term. If you have coverage under another plan, you may waive out of Willamette's student insurance plan online between July 1, 2011 and September 21, 2011. If you do not provide "proof of coverage" by September 21st, you will be enrolled in the health insurance policy and assessed the fees. To learn more about Willamette student health insurance plan and the waiver process go to:

Billing Process for Tuition

You will receive your billing statement for tuition, fees and other incurred charges electronically several weeks prior to the start of each semester.  Typically the billing due date is the first day of class.  When a new statement is posted at QuickPAY, Willamette University's electronic billing and payment system, an e-mail alerting you of the new statement will be sent to your Willamette e-mail address.

Students who will have their tuition paid by their employer should contact Kirk Rutledge, the Director of Student Accounts, at either (503) 370-6120, or Please note that it is the student's responsibility to procure payment from their employer.

Payments can be made online at QuikPAY, via mail, or by wire transfer.
1. QuickPAY: You can access Willamette's online payment system and find instructions on how to make electronic payments at

2. Mail: Make the check out to "Willamette University" and write your name and student ID number on the check Mail the check to: Willamette University; Student Accounts Office; 900 State Street; Salem, Oregon 97301.

3. Wire Transfer:  You can wire funds in U.S. dollars from your bank to Willamette University.
Bank Name/Address:   
Wells Fargo Bank
420 Montgomery Street
San Francisco, CA 94104

Routing Number (ABA):   121000248
SWIFT Code:                 WFBIUS6WFFX (international wires only)
Account Name:               Willamette University
Account Number:            4159599240
Reference Area:             Write your Name and Willamette ID number

Additional information regarding the billing process and access to your electronic statement can be found at Willamette's Billing and Payment FAQ web page at:

What If I Am Unable to Submit Payment By The Due Date?

Willamette offers a deferred payment program through Tuition Management Systems (TMS), a third party service provider.  This interest-free payment plan offers students a program through which educational expenses for the year can be spread out over 8, 10 or 12 months.  This monthly payment plan option has a $75 application fee for the year.  Call TMS at 1-800-722-4867 or visit their website at for more information.

Additional information regarding the billing process and access to your electronic statement can be found at Willamette's Billing and Payment FAQ web page at:

Late Fees

Student account balances that are not fully paid as of the due date will be assessed a $50 late fee. In addition, all student accounts that are not fully paid one month after the due date will be assessed a 1 percent finance charge. 

Direct Deposit of Student Account Refunds

Students who are eligible for a student account refund check can sign up for direct deposit through WebAdvisor.  Please note that international students are not eligible to sign up direct deposit due to international ACH transaction rules.  For more information about direct deposit, the student refund policy, and instructions on how to sign up for direct deposit through WebAdvisor, please visit the following web page:

Willamette University Withdrawal Refund Policy

Students are admitted to Willamette with the understanding that they will remain until the end of the semester unless unforeseen circumstances necessitate their withdrawal or unless they are dismissed or suspended. Students who are suspended or expelled from the University forfeit all refunds of tuition and fees.

In compliance with the Higher Education Amendments of 1998 (Section 668.22), Willamette University’s refund policy is as follows:

1. A student's withdrawal date is the date the student began the institution's withdrawal process or officially notified the institution of intent to withdraw; or the midpoint of the period for a student who leaves without notifying the institution.

2. Refunds for tuition for full withdrawals will be prorated, per day, based on the academic calendar up to the 60% point in the semester.

If a student drops below full-time (8.0 credits) but remains enrolled, after the 10th day of the semester (the Add/Drop Period), they will not have their tuition charge adjusted but will be billed as a full-time student for the semester.

3. Withdrawing students are responsible for applicable room and meal plan charges through the date they checked out of their campus housing with Residential Services.

4. Students withdrawing for medical reasons may petition for a Medical Withdrawal. In the case of an approved Medical Withdrawal, the student refund is the same as a student who withdraws from the University. However, the student's transcript will indicate a withdrawal for medical reasons. The Application for Medical Withdrawal may be obtained from the Registrar's Office.

5. Health insurance charges and student body fees will not be refunded to withdrawing students.

6. In the case of a student's death during a term, a full tuition refund will be granted to the student's estate.

Students, who withdraw and have received financial aid, will receive their refund after the required portion of their financial aid is returned to the aiding programs. The required portion of financial aid that is returned to the aiding programs is calculated as follows:

  • Title IV aid and all other aid is earned in a prorated manner on a per day basis based on the academic calendar up to the 60% point in the semester. After the 60% point, no refunds are granted for tuition.
  • Recalculation of financial aid is based on the percent of earned aid using the following federal formula: Percent Earned = Number of days completed up to the withdrawal date divided by total days in the semester
  • Federal financial aid is returned to the federal government based on the percent of unearned aid using the following formula: Aid to be returned = (Percent earned × the amount aid that was eligible to be disbursed) – aid that was actually disbursed.
  • When financial aid is returned, the student may owe a balance to the University. The student should contact the Loans and Student Accounts Office to make arrangements to pay the balance.

Questions regarding this refund policy should be directed to the Loans and Student Accounts Office located on the first floor of Waller Hall on the Salem campus.