Willamette University

Willamette Invitational

Printable Meet Information Final Schedule Accepted Entries Heat Assignments

April 6, 2013

Meet Information

The Willamette Invitational is no longer a two day event. The 1500m, Steeplechase and 5K races, will be contested Saturday evening. The time schedule is subject to change.

Location

McCulloch Stadium, Exit #253, head West on Mission St

Entry Information

Entry Deadline: Monday, April 1 at 5:00 P.M. 

  • When entering please submit marks that were achieved outdoors in 2013 or 2012. 
  • Without a verified entry mark, you will not be entered into the Willamette Invitational
  • Unjustified entry times will be declined without notice.
  • Meet management reserves the right to select which entries will be accepted and in which sections entrants will be placed.
  • Some speculative marks may be considered, but an email explaining the speculative mark must be sent to meet-info@willamette.edu
  • The use of speculative marks, is intended to accommodate the freshman athletes who don't have a mark in TFRRS, athletes returning from injury and/or athletes moving up or down distances.
  • Speculative marks will only be considered if there is a verifiable comparable mark accompanied by an explanatory email request.
  • Coaches should be aware that meet management will apply race formulas and predictors of verifiable distances only.
  • Not all entries are guaranteed to be accepted. Check here Wednesday April 3 for accepted entries.
  • Enter ONLY races you plan to run
  • Do not enter more than one distance event (5,000m, 3,000m Steeplechase, 1,500m)
  • At the close of entries on Monday April 1, athletes entered in more than one Friday distance event will be scratched from all events, No Exceptions. 

Team Entry Procedures

  • All entries must be completed through Direct Athletics
  • Only valid TFRRS marks will be accepted
  • Invited teams can enter their athletes from their rosters in Direct Athletics under the meet labeled "Willamette Invitational - COLLEGE TEAMS"
  • $200 per invited team per gender (pay at packet pickup)
    • $200 for men, $200 for women and $400 per team
  • Entry fees will be calculated based on the number of accepted entries, at $20 per event, not the number of athletes that ultimately compete. 
  • Make checks payable to Willamette University.  
  • Late Team Entries will be considered for an additional fee of $100 per team per gender until Tuesday at 5:00pm. 
  • Teams can pay entry fee at packet pickup.
  • Unattached individuals affiliated with a college or university team must use the Open/Club/Unattached Entry method.
  • Meet management will deny all requests to change an athlete’s status from a team affiliation to unattached after the entry deadline.

Individual Entry Procedures

Please understand all qualifying information before entering

  • When entering please submit marks that were achieved outdoors in 2013 or 2012. 
  • If entry marks are not in the Direct Athletics results database you must provide a link to the online results for that entry mark in the note section
  • Individuals (club & unattached) Must enter and pay online BEFORE the entry deadline under the meet labeled "Willamette Invitational - INDIVIDUALS".
    • Athletes must be college age or older
    • No high school athletes
    • Late entries will not be accepted
    • There will be no refunds for any reason
  • $20 per event entered
  • Make sure that you have your Direct Athletics username and password well in advance of the entry deadline
  • Confirm your entry on Direct Athletics before the entry deadline
  • Fees must be paid at DirectAthletics BEFORE the entry deadline
  • There will be no late individual entries and no refunds for any reason
  • You must print your confirmation and present it at the event check-in

Scratches

Facilities

The hammer will be contested at 1850 Oxford St, behind the Math Learning Center.
The maximum allowable spike length is 1/4 inch on all track surfaces

Clerking

Field Events: Clerking will take place 30 minutes prior to the start of each event at the event site.
Running Events: Report to the Northeast corner of the Track Shed at least 30 minutes prior to the scheduled event time. We may re-seed events based on checked-ins 30 minutes prior to the start of the event. Athletes not checked-in will be scratched.

Infield Regulations

  • Team camps must be in the stands
  • The throwing footballs, frisbees, or objects on the infield is prohibited.
  • Non-competitors and fans must remain in the  stands.
  • Extra traffic becomes a distraction and creates an unsafe environment for competitors and meet  management.  Please enforce this with your coaching staff, families, and athletes.

Other Notes

Unsportsmanlike behavior or failure to follow  procedures by coaches or athletes will result in denial of future entries at Willamette University.

Dressing Facilities

Locker rooms are available only at the Sparks Center on Willamette's main campus (2 blocks away). Arrangements must be made to use the locker rooms. Stadium locker room is off limits to visiting teams.

Training Room / Trainers

Trainers will be available at McCulloch Stadium 90 minutes prior to the start of events.

Results

Results will be posted on the back wall of the stadium as they become available. Live results will be available online.

Implement Certification

Implement Certification will be at McCulloch Stadium in the Track Shed.

  • Saturday: 8:00 a.m. - 11:00 a.m.
  • Women’s javelins, women’s shot puts and men’s discus’ must be dropped off by 8:30 a.m.