FACULTY TRAVEL
POLICIES for June 2009 - May 2011
Purpose and Goal: This program supports faculty travel to academic conferences.
Eligibility: Only tenured or tenure-track faculty teaching at Willamette University full-time may participate in this program. Members of the Faculty Resource Committee may apply for funding. Temporary faculty members not in permanent positions are not eligible for travel funds from this program, but they should contact the CLA DeanŐs Office about travel support.
Application Procedure A link to the application form can be found at the bottom of this webpage. Applications will be reviewed in May 2009 (April in 2010) for summer and early fall conference travel. Applications will be reviewed in September for late fall and spring travel. If funds are available, the committee will call for and review applications in December.
Selection Criteria: The Faculty Resource Committee allocates funding based on the following priorities:
1. First request, with paper or equivalent contribution (e.g. critic for panel; major office holder with required business).
2. Second request, with paper or equivalent.
3. First request, no paper, but either no funding previous year or funded with paper only in previous year.
4. Third request, with paper or equivalent.
5. First request, no paper, funded without paper previous year.
6. Second request, no paper, funded with paper on first request.
In previous years, requests meeting criteria 1, 2 or 3 have been awarded funding. Requests meeting criteria 4 – 6 are approved if funds permit.
Expectations and Limitations: In order to provide support as widely as possible, there are limits on the amount of money available for food and lodging each day ($250 per day for a maximum of three days) and for local travel to Portland (registration plus $250). Intercontinental travel allows one additional day for food and lodging. Faculty members are expected to find reasonably priced air tickets and lodging, and they are expected to use the University Travel Center. Additional per diem costs are at the expense of the faculty member. Food and lodging to support family members accompanying the faculty members may not be charged to the University.
Reporting Procedures: In order to receive reimbursements, the faculty member must submit receipts for food, lodging, parking, registration, etc., as well as boarding passes for air travel reimbursement to Rose Hedlund in Smullin 155 within thirty days after the end of the conference travel. For those presenting a paper or equivalent, faculty must submit the conference program with their name highlighted. If a faculty member is unsure whether their paper will be accepted for presentation, the faculty member should purchase refundable tickets through the Willamette Travel Center. If a faculty member is awarded funds to present a paper at a conference and then the paper is not accepted for presentation, then the travel award may not be granted. Specific requirements for documentation can be found in the
Travel Guidelines Policy document at http://willamette.edu/dept/accounting.