Tuition and Fees

Financing a college education is one of the most important expenditures that you and your family will make.  Willamette University offers need-based financial aid and merit scholarships to help families afford the cost of education. This investment in your future will pay dividends throughout your life.

The above costs are for Meal Plan B and a multiple-occupancy room.

Health Insurance: $475–$720

All students attending Willamette University half time or more are required to carry health insurance. Willamette University automatically places students on a third party insurance carrier policy. Student health insurance is billed annually at the beginning of the academic year and appears on your first statement for tuition and fees. If you have coverage under another plan you can go online (http://www.eiia.org/willamette) after July 1, 2009 to waive out of Willamette's student insurance plan. This plan must be waived by September 20, 2009 if you do not need the insurance coverage for the 2009-10 academic year. If you waive out of the insurance plan please review your student account on QuikPAY, or JASON, to verify that the health insurance waiver has been credited on your account. For further information about health insurance please contact the Student Insurance Office at 503-370-6972.

Application Fee

A nonrefundable $50 application fee is required only if students apply for admission by submitting the Common Application through standard postal mail. There is no fee for applications submitted online.

Advance Deposit: $350

A nonrefundable advance deposit submitted by students who have been accepted is due by May 1, which is National Candidate Reply Date. This guarantees an entering student a position in the incoming class, and on housing and registration rosters. This deposit is credited toward the student’s first-semester tuition bill.

Room and Meal Rates

All students living in a residence hall or fraternity are required to participate in the Willamette Meal Plan Program. The Willamette Meal Plan has been designed with flexibility to meet the unique needs of each student. The meal plan program has two parts. Part I consists of "all you can eat" Meal Plan dinners from Sunday through Friday and brunch on Saturday. Part II is a Meal Plan Points program, which offers four different Points options. Points meals are breakfast and lunch Monday through Friday, dinner Saturday and brunch Sunday. Food at these meals is offered "a la carte."

Meals are served throughout the school year in three locations: Goudy Commons, Kaneko Hall, and the Bearcat Cavern in the University Center (Monday through Friday, breakfast and lunch only). No meal service is provided during Thanksgiving break and winter and spring vacations.

The room and meal plan costs include four different meal plan choices. Costs for the current year are as follows:

Room and Meal Plan Costs for 2009-2010

E-Bills and Payment Information

Access to Tuition and Fees Statement

Your electronic, or QuikPAY, statement can be accessed using the following links:

• Student Access
• Authorized Payer Access

FAQ's

1. How often will I be billed for tuition and fees?

Willamette University bills students on a semester basis for tuition, fees, room & meal plan, and other incurred charges. The initial statements for fall and spring semester are distributed in mid July and mid December, respectively. Subsequent statements are distributed on a monthly basis thereafter. All statements are posted to Willamette's online billing system called QuikPAY.

2. How do I access my electronic bill?

You will receive an e-mail from the Student Accounts office each month when a new statement has been loaded to your online account (QuikPAY). The text of the e-mail will include a hyperlink to the online account. Proceed as follows:

1. Click on the hyperlink and it will take you to the "Access to Tuition and Fees Statement" portion of the Billing and Payment FAQ web page.
2. Click on "Student Access".
3. A log in field will appear on the screen. Your e-mail user name and password serve as your log in to QuikPAY.
4. After you log in to QuikPAY select "Current Statement" from the menu.

You can also access your online account through the Student Access link at the top of the Billing and Payment FAQ webpage, through the main menu on the Student Accounts web page or via the following direct link: https://secure.willamette.edu/services/quikpay/. The direct link for authorized parent/guardian is: http://quikpayasp.com/willamette/studentaccounts/authorized.do (see below for information on parent/guardian access)

3. How do I authorize parents/guardians to have access to my online account (QuikPAY)?

Only students can authorize a parent/guardian to access their online account (QuikPAY). To authorize another person to have access to your account proceed as follows:

1. Log in to QuikPAY.
2. From the QuikPAY menu, click "Authorize Payers".
3. Input the following information into the appropriate fields:
   • Your parent/guardian's name
   • Your parent/guardian's e-mail address
   • Create a user name
   • Create their temporary password (parents/guardians will be required to change their password when they first log in to QuikPAY)
4. When complete, click the "Add" button.
5. Please tell your parent/guardian what their login name and password are for QuikPAY.

4. How do I view my current account balance?

Statements are posted to your online account (QuikPAY) once per month. However, charges may be posted to your student account periodically throughout the month. You have a couple of ways to view your current account balance:

1. QuikPAY - select "Account Status" from the menu. The "Account Status" screen provides your current account balance and any charges and payments that have occurred within the last 45 days. Please note that the current balance on the "Account Status" screen does not include any financial aid that is pending on your account. Pending aid is reflected on your statements. When you have pending aid on your account you will need to subtract the amount from the current balance on the "Account Status" screen to determine the amount that you owe.
2. JASON - is the University's internal web and includes a screen where student account detail can be viewed. This is an informational screen that can only be accessed by students and does not accept payments. JASON incorporates pending aid into the calculation of your current account balance.

5. When do I need to pay my bill?

Payment for tuition and fees is typically due by the first day of class each semester. All statements posted to QuikPAY, Willamette's online billing website, clearly indicate a due date. Student account balances that are not fully paid as of the due date will be assessed a $50 late fee. In addition, all student accounts that are not fully paid one month after the due date will be assessed a 1 percent finance charge.

6. How do I pay my bill?

Payments can be made on your online account (QuikPAY), via US mail, or at the cashier's window on the 1st floor of Waller Hall. Please see the next question for instructions on how to make payments on QuikPAY. Payment methods available to you are eCheck (online payment through your checking or savings account), credit card, or traditional check. Credit card payments can only be made on QuikPAY. Willamette does not accept credit card payments over the phone. Credit card payment options are MasterCard, Discover and American Express. Visa is not an option for credit card payments. Please note: If you make a credit card payment your card will be assessed a fee equal to 2.75% of the tuition payment. This fee will be assessed at the time of your payment. If you make a payment by mail please include your name and student ID number on the check. Please send payments to the following address:

7. How do I make online payments through QuikPAY?

Payments can be made anytime through QuikPAY, Willamette University's online billing system. Please follow these steps to make an online payment:

1. Log in to QuikPAY. See question #2 for instructions.
2. Select "Make Payment" from the menu.
3. Input the amount into the Payment Amount field.
4. Select either eCheck or credit card from the drop down box next to Payment Method.
5. After you input the aforementioned information you will go to another screen where you will enter more specific information about your bank account or credit card. Please note that you may enter a credit card or bank account profile in QuikPAY. Then, each time you make a payment you can select your stored profile rather than entering your credit card or bank account information.
6. Be sure to double check the payment amount and the information regarding your bank account or credit card before making a final submission of your payment.

If you realize that you have made an error after submitting your payment please contact the Student Accounts office at (503) 375-5308. Student Accounts staff have the ability to cancel a payment if you notify them before the end of the business day on the day of the payment.

8. Is my online payment secure?

Mutual authentication called SSL protocol provides secure communications on the internet, similar to other forms of online e-commerce. This protocol is designed to prevent eavesdropping, tampering and message forgery. SSL is used by most financial institutions. QuikPay also uses sophisticated encrypted technology for the storage of data.

9. Are there alternative payment options available?

Yes. Willamette offers a deferred payment program through Tuition Management Systems (TMS), a third party service provider. This interest-free payment plan offers students a program through which educational expenses for the year can be spread out over 8, 10 or 12 months. This monthly payment plan option has a $75 application fee for the year. Under this plan you divide your net expenses for the entire year by 8, 10 or 12 to determine your monthly payment. If you enroll in the payment plan please remember to compare your calculated budget to your actual account balance on QuikPAY or JASON. Please call TMS at 1-800-722-4867 or visit their website at www.afford.com for more information.

10. Why am I being billed for health insurance?

All students attending Willamette University half time or more are required to carry health insurance. Willamette University automatically places students on a third party insurance carrier policy. Student health insurance is billed annually at the beginning of the academic year and appears on your first statement for tuition and fees. If you have coverage under another plan you can go online (http://www.eiia.org/willamette) after July 1, 2010 to waive out of Willamette's student insurance plan. This plan must be waived by September 23, 2010 if you do not need the insurance coverage for the 2009-10 academic year. If you waive out of the insurance plan please review your student account on QuikPAY (Willamette's online billing system), or JASON, to verify that the health insurance waiver has been credited on your account. For further information about health insurance please contact the Student Insurance Office at 503-370-6972.

Withdrawals

Students are admitted to Willamette University with the understanding that they will remain until the end of the semester unless unforeseen circumstances necessitate their withdrawal. Students who are suspended or expelled from the University forfeit all refunds of tuition and fees.

In compliance with the Higher Education Amendments of 1998 (Section 668.22). Willamette University's refund policy is as follows:

1. A student's withdrawal date is the date the student began the institution's withdrawal process or officially notified the institution of intent to withdraw; or the midpoint of the period for a student who leaves without notifying the institution.
2. Refunds for tuition for full withdrawals will be prorated, per day, based on the academic calendar up to the 60% point in the semester. If a student drops below full-time (3.0 credits) but remains enrolled, after the 10th day of class (the Add/Drop Period), they will not have their tuition charge adjusted but will be billed as a full-time student for the semester.
3. Withdrawing students are responsible for applicable room and meal plan charges through the date they checked out of their campus housing with Residential Services.
4. Students withdrawing for medical reasons may petition for a Medical Withdrawal. In the case of an approved Medical Withdrawal, the student refund is the same as a student who withdraws from the University. However, the student's transcript will indicate a withdrawal for medical reasons. The Application for Medical Withdrawal may be obtained from the Registrar's Office.
5. Health insurance charges and student body fees will not be refunded to withdrawing students.
6. In the case of a student's death during a term, a full tuition refund will be granted to the student's estate.

Students, who withdraw and have received financial aid, will receive their refund after the required portion of their financial aid is returned to the aiding programs. The required portion of financial aid that is returned to the aiding programs is calculated as follows:

• Title IV aid and all other aid is earned in a prorated manner on a per day basis based on the academic calendar up to the 60% point in the semester. After the 60% point, no refunds are granted for tuition.
• Recalculation of financial aid is based on the percent of earned aid using the following federal formula: Percent Earned = Number of days completed up to the withdrawal date divided by total days in the semester
• Federal financial aid is returned to the federal government based on the percent of unearned aid using the following formula: Aid to be returned = (Percent earned × the amount aid that was eligible to be disbursed) – aid that was actually disbursed.
• When financial aid is returned, the student may owe a balance to the University. The student should contact the Loans and Student Accounts Office to make arrangements to pay the balance.

Questions regarding this refund policy should be directed to the Student Accounts Office located on the first floor of Waller Hall.