Academic Policies and Procedures
Students whose applications for admission have been accepted pre-register by sending a list of preferred courses to the Registrar's Office prior to the beginning of the semester, and finalize their registration schedule during an individual appointment with the faculty advisor during orientation.
In the second half of each semester, pre-registration is held for returning students. Academic advising takes place in the two weeks prior to the pre-registration and students then make their course selections (using Web technology) for the following semester.
Students who wish to make changes in their course schedules after the registration or preregistration period may do so by completing an Enrollment Change (Add/Drop) card. Enrollment Change cards may be obtained from the Registrar's Office and require signatures from the academic advisor and the professor of the affected courses. Deadlines for adding and dropping courses are listed in the academic calendar. Students are urged to note the deadlines carefully.
Students with disabilities are encouraged to request assistance from the Director of Disability Services prior to course selection/registration if they need accommodations on the day of registration or in the classroom thereafter. Relocation of scheduled classes to more accessible rooms and other reasonable accommodations are available per documented need.
The normal program at Willamette includes four credits per semester. Each credit is equivalent to four semester hours or six quarter hours. A student may register for up to 4.5 credits without extra charge. A student is considered full time if registered for 3.0 or more credits. A student is considered in good academic standing if he or she is not on academic probation.
Any undergraduate student in good academic standing, who is making normal progress toward an undergraduate degree, is eligible to register for more than 4.5 credits with the concurrence of an advisor. Students not meeting these criteria must petition the Academic Status Committee for approval of an overload. Petition forms are available in the Registrar's Office.
The University reserves the right to discontinue any class for which the enrollment is insufficient.
Class Attendance Policy
Class attendance is subject to the following guidelines:
- Students are expected to attend classes. Any student not attending the first class session forfeits his/her place on the roster. Students remain responsible for officially dropping the class.
- Instructors set the specific attendance standards for their own classes.
- Irregular attendance may impair students' progress and therefore be reflected in their grades. Faculty members should inform students about attendance requirements at the beginning of each semester. If this is not done, students should feel obliged to request this information from their instructors.
Excused Absences Policy
The purpose of this policy is to ensure that students will not be penalized for work missed while participating in University Approved Events.
- Athletics: All athletic competitions will be University Approved Events if: (1) the schedule restrictions of the Northwest Conference (NWC) are met and (2) the competition is not held during study days or the final examination period. Allowance will be made for rescheduling of games cancelled due to rain. The Director of Athletics will monitor and circulate all schedules, including departure times for events away from campus, to the Academic Council as early as possible during the prior semester. At least five class days prior to the first event, the Director of Athletics will circulate the names of students to notify the faculty members individually and to make arrangements for work missed. It is the responsibility of the instructor to provide appropriate makeup work. It is the responsibility of the coach to schedule practices and competitions in such a way as to minimize class conflicts.
- Other Activities, Including Field Trips: Requests for university Approved Event status must be made to the Academic Council, if possible, during the prior semester, but not fewer than 21 days prior to the event. Exceptions to this policy will be considered only on appeal to Academic Council. At least five class days prior to the event, the Director of the activity will circulate the names of the students participating and will include departure times for events away from campus. It is the responsibility of the students to notify the faculty members individually and to make arrangements for work missed. It is the responsibility of the instructor to provide appropriate make-up work. It is the responsibility of the Director of the Activity to schedule the activity in such a way as to minimize class conflicts.
- If an activity is not approved, the Director of the activity shall not require attendance at the activity as a mandatory component of the class. If a student chooses to participate in a non-University Approved Event, faculty members whose classes are missed are not required to provide make-up work for the absence.
Final Examination Policy
This policy seeks to promote effective preparation for final examinations and optimal conditions for the synthesis and assimilation of course materials by designating and safeguarding specific days at the end of the semester to be devoted exclusively to study. This policy further seeks to assure that the full semester is available to complete course work by reaffirming that a semester does not end until the last day of final examinations. To enhance student learning and performance and to provide an environment for the fair and positive conclusion of work undertaken in all classes, the faculty of the College of Liberal Arts agrees to adhere rigorously to it.
The maximum length of a final examination is three hours. Faculty members may schedule shorter examinations if they wish.
Faculty members are to give their written final examinations during the times indicated in the published schedule. Students are permitted to take early examinations by obtaining the instructor's approval. The last written examination for a course is to be administered on the day scheduled for the course final examination. No evaluative instrument for a course, including an oral examination or paper, is to be administered or due during the four calendar days prior to the beginning of final examinations. Final oral classroom presentations may extend into those four days but only during the regularly scheduled class times. Finally, a final examination and an additional evaluative instrument are not both to be administered and due on the scheduled day of the final examination.
No classes or formal class activities are to be held during the Study Days that intervene between the end of classes and the beginning of final examinations or the Study Days that are scheduled during the week of final examinations. Faculty members are to be available for consultation with students during these times.
Final examinations for first half-semester courses are to be administered during the last regular class period or during a time outside of class agreed upon by the students and faculty member involved, within one week of the last regular class period. Final examinations for second half-semester courses are to be administered during the scheduled final examination time for that class period as in full-semester courses.
Faculty members are to make separate arrangements with each student to administer final examinations in courses not covered in the published schedule.
All faculty members in the College of Liberal Arts are to have on file in the library a representative sample final examination for each class taught, except in the case of a class that is being taught for the first time.
The following symbols are used for grades included in the calculation of the grade point average (g.p.a.):
|A (4.0)||A- (3.7)|
|B+ (3.3)||B (3.0)||B- (2.7)|
|C+ (2.3||C (2.0)||C- (1.7)|
|D+ (1.3)||D (1.0)|
where the following terms are used:
- A = Excellent
- B = Good
- C = Satisfactory
- D = Below Standard, and
- F = Failing
The grade of AUD (audit) is used when a student signed up for a course as an auditor. Auditors are required to attend a minimum of 75% of the class sessions. If this requirement is not met the registrar may, solely upon notice that the student has insufficient attendance, delete the course from the student's record.
The grade of CR (credit), used in those courses designated by the faculty or those courses selected by students on the Credit/No Credit option, will be granted credit toward the degree but will not be computed in the g.p.a. The grade of NC (no credit) will not be granted credit and will not be computed in the g.p.a. In those cases where students select this option, reported final grades of C-minus or better will be converted to CR and grades of D-plus or lower will be converted to NC.
The grade of I will stand for Incomplete. This grade can be given only in cases of illness or for certain other exigencies verified by a health professional and the Academic Status Committee, or in those cases where the instructor determines there are legitimate reasons to grant the student an extension of time. The grade of I must be made up during the next 30 days of residence or within three years of the date on which the I is recorded, whichever comes first. These deadlines may be extended only if the student successfully petitions the Academic Status Committee. All grades of I will be accompanied by a contingency grade, in the computation of which the instructor has considered work not completed as a zero or an F. The contingency grade will not be recorded on the permanent record (transcript) and will not be used in g.p.a. computation or in determinations of academic status unless the Registrar does not receive a new final grade from the instructor by the I grade deadline. At that time the contingency grade will be retained as the final grade.
The grade of NGR (No Grade Received) is used on a temporary basis if an instructor's grade has not been received by the grade deadline.
The grade of Q will denote those rare cases (usually in advanced seminars and independent study) when a continuing project for legitimate reasons must be extended beyond the end of the semester and perhaps through the following semester. Prior to the assignment of the Q grade, the instructor must submit written notification to the Dean of the College indicating the reason for use of this grade.
The grade of W will stand for Withdrawal and is given at the request of the student concerned within the stated deadlines. No credit will be granted toward a degree and the W grade will not be computed in the g.p.a. The final date to drop a class in order to receive a grade of W, at the instigation of the student, will be the tenth Friday of the semester for full-semester courses. Withdrawal after these dates will be possible only if the student successfully petitions the Academic Status Committee. A student is required to attend class until he/she is officially dropped. Forms for withdrawal may be secured from the Registrar's Office. If a student fails to withdraw officially, the grade in any course which he or she discontinues becomes an F.
Once recorded, a grade of A through F can be changed only in the case of clerical or computational error. Written notification must be submitted to the Dean of the College explaining the reason(s) for the change. No changes will be permitted one year after the grade has been recorded. Exceptions to this procedure must be appealed to the Academic Status Committee. The instructor who assigned the grade must be involved in any appeal procedure concerning grade changes.
To be eligible to take courses on a Credit/No Credit basis, a student must be a full-time student in good academic standing and must have successfully completed three credits at Willamette during the previous semester. An eligible student may declare a total of three credits to be recorded on a Credit/No Credit basis. Under no circumstances may a letter grade that has been recorded Credit/No Credit be revealed, even by petition. (Courses which have been designated exclusively for Credit/No Credit grading are not included among those courses a student may elect to declare.) Credit (CR) is equivalent to grades of A through C-minus. No Credit (NC) is equivalent to grades of D-plus and below. CR grades will count as part of the 31 satisfactory credits required for graduation, but CR grades are not computed in the grade point average.
After signing up for courses in the regular manner, students desiring to take a course on a Credit/No Credit basis will file the appropriate form in the Registrar's Office before the following deadlines: (1) for full-semester courses, 30 class days after the first day of classes; (2) for first-half semester courses, 15 class days after the first day of classes; (3) for second-half semester courses, 15 class days after the first day of second-half courses. Once filed, this form may not be withdrawn or amended.
After the Credit/No Credit forms are filed and for the remainder of the semester, they shall be considered as privileged information. The Registrar may not reveal their existence to the instructor concerned or to anyone else. At the end of the semester, instructors will turn in letter grades in the usual fashion. The Registrar will then change the grade to CR or NC in the appropriate cases.
To be eligible to audit a course, a student must be a full-time student in good academic standing. A student who wishes to audit a course must secure the consent of the instructor and register as an auditor. When class space is limited, priority for seats goes to non-auditors. Credit will not be granted for auditing a course. Audit classes cannot be counted for enrollment certification, for fulfillment of degree requirements, for financial aid purposes, or for loan deferment purposes regardless of billing or registration status.
Students may retake once any course in which they received a grade of C minus or below. Although both grades will appear on the transcript, only the higher grade will be computed in the GPA. In the event the same grade is earned, only one of the two grades will be used in computation of the GPA. Students seeking any deviation from this policy must petition the Academic Status Committee.
Credit Hour Policy
This policy codifies the university’s requirement defining credit hours and guides compliance with the following regional accrediting agency guidelines.
Federal regulations mandate that all candidate and accredited institutions comply with the definition of the credit hour as set forth in Section 600.2, which defines the credit hour as:
Except as provided in 34 CFR 668.8(k) and (l), a credit hour is an amount of work represented in intended learning outcomes and verified by evidence of student achievement that is an institutionally established equivalency that reasonably approximates not less than:
(1) One hour of classroom or direct faculty instruction and a minimum of two hours of out-of-class student work each week for approximately fifteen weeks for one semester or trimester hour of credit, or ten to twelve weeks for one quarter hour of credit, or the equivalent amount of work over a different amount of time; or
(2) At least an equivalent amount of work as required in paragraph (1) of this definition for other academic activities as established by the institution, including laboratory work, internships, practica, studio work, and other academic work leading to the award of credit hours. (NWCCU, Policy on Credit Hour, November 2012)
Credit Hour at Willamette
Willamette University operates under a semester credit hour system. The credit hour policy applies equally to courses of varying credits, duration, and modes of instruction, and applies to all credit granted by the university, whether through programs on or off campus, or through transfer from other institutions. Determination of the amount of credit awarded is made by the pertinent school or college’s curriculum committee based on accrediting agency guidelines and federal regulations.
Periodic Compliance Review
New courses are reviewed and approved by the pertinent school or college’s curriculum committee for compliance with the credit hour policy. The periodic compliance review of the credit hour policy is incorporated into each school’s and college’s established curriculum review schedule under the supervision of the respective dean’s office.
Guidance for Meeting the Credit Hour Requirement
- Curriculum committees in the pertinent school or college evaluate courses for credit. They approve and maintain written records of substantive exceptions to the base hour-counting guidelines. Documentation of compliance includes course syllabi and class schedules.
- Syllabi include information outlining the expected amount of work the course requires for the designated number of credit hours. Representative syllabi are kept on file and available for review for both standard courses and types of courses that do not meet for the standard amount of in-seat class time. Regardless of mode of instruction, syllabi demonstrate that courses are consistent in terms of purpose, scope, quality, assessment, and expected learning outcomes with other courses with the same department code, number, and course title.
- Each school and college maintains a course schedule showing the weeks, hours and days that courses meet. In addition, they maintain a list of the kinds of courses that do not require the standard amount of in-class seat time designated in the policy (for example, online and hybrid courses, laboratory courses, studio courses, independent study, and internship/externship courses) and a schedule showing when those courses meet. A course offered in fewer than 15 weeks contains the same total number of hours – the combined time spent on direct instruction, preparation for class, homework, lab work, field work, etc. – as an equivalent credit-hour course offered in the standard 15-week semester as documented by a combination of the meeting schedule and syllabi.
- In the undergraduate college, semester hours are converted to course units with the following equivalencies:
- 4 semester credit hours (150 clock hours of instruction and student work) = 1 course unit
- 3 semester credit hours (112.5 clock hours of instruction and student work) = 0.75 course unit
- 2 semester credit hours (75 clock hours of instruction and student work) = 0.50 course unit
- 1 semester credit hour (37.5 clock hours of instruction and student work) = 0.25 course unit
- In the College of Law, credit hours are allocated within a conventional semester system for law schools, typically requiring approximately 700 minutes of instruction time (fourteen 50-minute classes or thirteen 55-minute classes) per course unit (see Interpretation 304-4, ABA Standards for Approval of Law Schools). The typical law class meets for a total of 780 minutes over 13 weeks for a total of 15.6 “Carnegie” hours.
Definition of Hour
One semester credit equals one hour* of direct faculty instruction and a minimum of two hours* of out-of-class student work per week for 15 weeks. Generally, one semester credit is granted for a minimum of 45 hours* of student work.
*This rule refers to a 50 min. “Carnegie hour” so the requirement is for 12.5 clock hours (750 min.) of direct instruction or a total of 37.5 clock hours (2,250 min.) of total student work for one semester credit.
A Willamette University transcript is a complete record of a student's enrollment at the University including all course work from our undergraduate College of Liberal Arts, Graduate School of Education, the Atkinson Graduate School of Management, and the College of Law; partial transcripts are not available. Official transcripts are signed by the Registrar and bear the official seal of Willamette University.
Requests for academic transcripts may be submitted to the Registrar's Office. The cost for transcripts will be $8.00 per transcript. Additional information about transcripts is available on the Registrar's Office website (http://willamette.edu/dept/registrar/transripts/index.html).
Course Listings and Numbering
The faculty reserves the right to add and delete courses, to make changes in course content and to make other curricular changes at any time.
Course numbers are an indication of the relationship of the course to the total College of Liberal Arts curriculum. Courses are numbered according to this scheme:
|010X-099X||Exercise science, forensics, Model United Nations, theatre, and music activities courses. No extra fees charged if addition of one of these courses constitutes an overload. Note also that credit may be earned for only one exercise science activity course in any given semester.|
|100-299||Courses generally suitable for freshmen and sophomores|
|300-495||Courses generally suitable for juniors and seniors|
|496-499||Senior year experiences|
|AR||Analyzing Arguments, Reasons, and Values|
|CA||Creating in the Arts|
|NW||Understanding the Natural World|
|QA||Quantitative and Analytical Reasoning|
A student may graduate with University Honors as determined by the College of Liberal Arts faculty. These are designated as summa cum laude (with highest honors), magna cum laude (with high honors) and cum laude (with honors).
Transfer students will be considered for University Honors based on the lower of the following: (1) Willamette University g.p.a.; or (2) g.p.a. for combined Willamette and transfer grades.
A student may graduate with department honors in the major field of study by distinguished completion of a thesis, research project, performance or creative exhibition, by attainment of a departmentally specified cumulative grade point average for courses within the major and by completing other requirements as prescribed by the major program faculty.
A student may be named to the College Honors List for any semester during which the student earns a g.p.a. of 3.75 or better with no fewer than three credits of graded coursework. The Honors List is widely published and a notation of this achievement is made on the student's transcript.
Phi Beta Kappa
Phi Beta Kappa, which was founded at the College of William and Mary in 1776, is the oldest and most prestigious of the national honor societies. The first chapter was founded to promote the ideals of freedom of inquiry within a broad liberal education, and these concerns have remained a hallmark of the organization ever since. Only the top 10% of four-year colleges nationwide have been granted Phi Beta Kappa Chapters.
Student Selection Criteria: Students are nominated for membership in the society primarily on the basis of their scholarly achievement, good character, and broad cultural/academic interests. Our chapter nominates the top 2% of each junior class, and the top 10% of each senior class (including those nominated as juniors). At least three/fourths of a candidate's courses must be liberal arts courses (as opposed to applied or professional courses). Seniors must have a minimum cumulative GPA of 3.50, and juniors 3.75, in order to be considered for membership. Aside from GPA, weight is given to breadth of academic program (number and variety of courses taken outside the major), faculty recommendations, service to the department or university, good character, academic awards and achievements, and extracurricular activities.
Policy on Academic Achievement
At the conclusion of each semester, the academic records of all students working for undergraduate degrees are reviewed by the Academic Status Committee, a standing committee of the undergraduate faculty. In the cases of students whose work does not meet the University's expectations, the committee determines whether an individual student is: (1) warned about academic progress; (2) placed on academic probation; or (3) dismissed for academic insufficiency.
The criteria used in these determinations include the following academic deficiencies:
- Semester g.p.a. below 2.00
- Cumulative g.p.a. below 2.00
- Completion by a full-time student of fewer than three credits
- Serious academic difficulty as determined by the Academic Status Committee
Academic Progress Information
Normal progress requires that a student complete a minimum of three credits during the preceding semester and complete sufficient credits toward an undergraduate degree according to the following schedule: three credits completed by the end of the first semester, four credits completed for each subsequent semester for a total of:
- 7 credits completed by the end of the first year
- 11 credits completed by the end of the third semester
- 15 credits completed by the end of the second year
- 19 credits completed by the end of the fifth semester
- 23 credits completed by the end of the third year
- 27 credits completed by the end of the seventh semester
- 31 credits presented for graduation at the end of the fourth year
A student completing an average of three credits for each full-time semester of attendance at Willamette University is considered to be making satisfactory progress toward a degree.
If academic performance falls well below expected achievement, a student will be placed on Academic Probation. If placed on probation, the student is:
- Ineligible to represent Willamette University in any public performance, to include participation in varsity athletics;
- Ineligible to hold any campus office
- Subject to review of his/her financial aid status (if receiving aid from the University) by the Director of Financial Aid;
- Required to follow an academic support program as directed by the Associate Dean;
- Subject to eventual dismissal if the academic record continues to be below expected achievement.
Students placed on probation should see their academic advisors as soon as possible in order to review their curricular, cocurricular and extracurricular activities.
It warrants mention that participation in some activities may be restricted even if students are not placed on academic probation. All students serving in elected or appointed positions of leadership are required to maintain a minimum 2.5 cumulative GPA. Various departments in which students serve are responsible for ensuring that students under their supervision are in compliance with this policy, and if students wish to appeal suspension of leadership activities then they should contact the university faculty or staff member to whom they report.
If academic performance warrants academic dismissal, the student is: (1) ineligible to apply for readmission to Willamette for two subsequent semesters (Note: Eligibility to reapply does not guarantee readmission); and (2) encouraged to seek counsel with members of the Willamette faculty or staff to discuss educational goals.
Students may occasionally need to petition for clarification of or exceptions to the preceding or other academic regulations. Such petitions should be directed to different places, depending on their specific nature. A list of the most common petitions and their appropriate destinations includes:
Petition forms are available in the Registrar's Office. The Registrar's Office can also answer other questions about the petition process.
Students should note that certain basic requirements for baccalaureate degrees are never waived or modified, including:
- satisfactory completion of a minimum of 31 credits
- completion of the General Education requirements
- completion of the Senior Year Experience
- cumulative g.p.a. of 2.00 in work taken at Willamette
- cumulative g.p.a. of 2.00 in the major
The completion of department requirements may be modified or waived by the departments themselves, but not by the Academic Status Committee.
|Nature of Petition||Destination|
|Departmental and major requirements||Department or program chair|
|General education requirements||Registrar's Office|
|Writing program requirements||Writing Program Advisory Committee|
|Special majors||Academic Programs Committee (c/o Dean's Office)|
|Most other petitions||Academic Status Committee (c/o Registrar's Office)|
Plagiarism and Cheating Policy
Plagiarism and cheating are offenses against the integrity of the courses in which they occur and against the college community as a whole. Plagiarism and cheating involve intellectual dishonesty, deception and fraud, which inhibit the honest exchange of ideas. In accordance with Willamette University Standards of Conduct and the Willamette Ethic, students are entitled to notice of what constitutes plagiarism and cheating, and the right to appeal penalties. Plagiarism and cheating may be grounds for dismissal from the college.
Examples of plagiarism and cheating, and penalties associated with them, shall appear in the student handbook. When appropriate during the semester, such as in conjunction with assignment of a class project or review for an exam, faculty members are encouraged to discuss plagiarism and cheating and how to avoid them.
Definitions and Penalties
Cheating is any form of intellectual dishonesty or misrepresentation of one's knowledge. Plagiarism, a form of cheating, consists of intentionally or unintentionally representing someone else's work as one's own. All members of the Willamette University community are expected to be aware of the serious breach of principles involved in plagiarism. Ignorance of what constitutes plagiarism shall not be considered a valid defense. If students are uncertain as to what constitutes plagiarism for a particular assignment, they should consult the instructor for clarification.
An instructor may impose penalties for plagiarism and cheating ranging from a grade reduction on an assignment or exam to failure in the course.
I. Procedures for Accusations of Plagiarism or Cheating
1) An instructor who has reason to believe that plagiarism or cheating has occurred shall:
a) Promptly meet with the student(s) involved, provide appropriate documentation of cheating or plagiarism, discuss the matter, determine whether an infraction has occurred, and decide on a penalty. If the instructor suspects plagiarism or cheating during a final exam period, and timely resolution is not possible, the professor shall assign the student(s) involved a grade of "I" and provide the student(s) with a written explanation. The faculty member shall meet with the student(s) no later than the first week of classes the following semester to complete the steps outlined above.
b) Within three work days (excluding holidays) of meeting with the student or students place in a confidential file with the Dean of the College of Liberal Arts a form that details the incident, provides the documentation and indicates the penalty. (Form is attached.)
2) Upon receiving the form the Dean's office shall within five work days arrange for a meeting with the student or students in question. The meeting shall include the Dean (or Dean's representative) and a student-representative from the Honor Council. If more than one student is accused of plagiarism or cheating, the Dean's representative and Honor Council member shall meet separately with each student. In the meeting the Honor Council members and the Dean's representative shall:
a) provide the student a copy of the form filed by the faculty member, noting on the form the date on which it was delivered to the student,
b) convey to the student how academic dishonesty violates the Willamette Ethic, harms the community, and undermines the educational mission of the College,
c) provide exercises or assignments that will educate the student on what constitutes plagiarism and cheating and verify that the exercises or assignments have been completed,
d) inform the student of the potential consequences of a second violation of plagiarism or cheating, and
e) determine if the student contests either the accusation of plagiarism or cheating or the severity of the penalty imposed by the instructor.
3) If the student does not contest the accusation of plagiarism or cheating and accepts the penalty prescribed by the instructor the process concludes and the confidential file is held in the Dean's office. Except for those cases in which academic dishonesty constitutes part of the case for dismissal of a student, all forms in the student's file shall be destroyed at graduation or after seven years of filing, whichever comes first.
4) A student has the right to contest the accusation of plagiarism or cheating or the severity of the penalty imposed by the instructor. If the student contests the accusation or penalty the Dean's office will refer the case to the Honor Council for a hearing and ruling. The hearing shall be confidential and scheduled within five work days of referral by the Dean's office. The student and instructor may address the Honor Council and present documentation. Within one work day of the hearing, the Honor Council shall render a judgment as to the validity of the charge and the suitability of the penalty and will provide written notification to the student and the instructor of their findings.
5) If the instructor rescinds the charge of plagiarism or cheating based on the Honor Council's findings then the Dean's office shall remove the Plagiarism and Cheating form from the student's confidential file.
6) Within five work days of the Honor Council's judgment, the student or instructor can appeal the judgment to the Academic Status Committee. The ruling of the Academic Status Committee is final.
7) The Dean's office shall record on the form the final disposition of accusation and penalty and provide written notification to the student, instructor, and Honor Council. The form will be placed in the student's confidential file. Except for those cases in which academic dishonesty constitutes part of the case for dismissal of a student, all forms in the student's file shall be destroyed at graduation or after seven years of filing, whichever comes first.
8) After the accusation and penalty are finalized, the Dean's office shall determine if there are any prior violations in the student's confidential file.
9) The student cannot circumvent the plagiarism and cheating proceedings by withdrawing from the class. If the final penalty for the academic dishonesty is an "F" in the course, the student shall not be permitted to withdraw. If the final penalty is less than an "F" the student may withdraw from the course and a record of the transgression shall remain in the student's confidential file.
II. Procedure for Multiple Violations
1) If the student's file contains a prior violation, the Dean's office shall promptly initiate a hearing by the Honor Council to determine if an additional sanction is appropriate. The hearing shall be confidential. The student may address the Honor Council on their own behalf. Additional sanctions may include, but are not limited to, placing the student on probation, academic suspension for a period of time, or dismissal from the College. Within two work days of the hearing, the Honor Council shall communicate its findings in writing to the student and to the Dean of the College. If the Honor Council recommends dismissal their recommendation shall be communicated to the President also. The Council shall inform the student of their right of appeal.
2) The accused student may appeal the Honor Council's decision to the Academic Status Committee. The appeal must be filed with the Dean's office within five days of the date of the letter providing official notification of the sanction. In reviewing the student's appeal the Academic Status Committee shall seek input from the Dean of the College who may provide comments or issues to be considered in the Academic Status Committee's deliberations.
3) Except for dismissal, the decision of the Academic Status Committee is final. Students can appeal dismissal to the President, or his/her designee, for final judgment.
4) In the event that the final judgment is suspension or dismissal a student will first be notified in person by the Dean (or Dean's representative) followed by written communication. Seven work days shall elapse before the suspension or dismissal of a student becomes effective after the appeal process is completed unless the President determines an otherwise appropriate period for the suspension or dismissal to take effect.
Religious Holiday Policy
Willamette University recognizes the value of religious practice and strives to accommodate students' commitment to their religious traditions whenever possible. When conflicts between holy days or other religious practice and academic scheduling arise, every effort should be made to allow students to adhere to their tradition, including, when possible, excusing class absences and allowing make-up work. A student anticipating the need to miss a class for religious reasons should alert the faculty member within the first two weeks of the semester, and the two of them should determine the next course of action. Any unresolved difficulty should be referred to the Office of the Chaplains.
For a list of religious holidays, check out the Religious Holidays Information page.