Membership Policies and Procedures
ICL is a self-directed* academic program. At the same time, ICL is part of Willamette University and operates under the general oversight of the University to ensure consistency with University values and policies.
- QUALIFICATIONS FOR MEMBERSHIP
ICL membership is available to retired and semi-retired individuals over 50, who:
(a) have an interest in life-long learning within the Willamette University environment,
(b) have the time and desire to attend classes, and commit to attending most of the classroom sessions,
(c) are willing to contribute to the academic programs and/or administration of ICL,
(d) agree to provide support to Willamette University, its faculty and students, in achieving the mission and goals of the University.
- LIMIT ON MEMBERSHIP NUMBERS
ICL membership is limited to 160.
- INTERNET ACCESS
Applicants for membership must have access to the Internet and e-mail.
- APPLICATION PROCESS
Applicants for membership should apply by e-mail using the “Membership Application Form” link on the ICL home page. The application form seeks information on applicants’ educational background and special skills, in particular skills they are willing to contribute to ICL by means of presentations or administration.
- WAITING LIST
On receipt of each completed application form, the Membership (Co)-Director will assign the applicant to the waiting list of prospective members in the order of receipt of the application.
- ATTENDANCE AS A GUEST
After being assigned to the waiting list, each applicant is encouraged to attend a limited number of classes per year as a guest of an existing ICL member. (For Guest Policy, click here).
- ANNUAL CONTACT
The Membership (Co-)Director will contact all applicants on the waiting list annually to ascertain their continued interest in the program, and to renew the invitation to attend as a guest, in conformity with ICL’s guest policy.
- NOTIFICATION OF CHANGE
Applicants on the waiting list should inform the Membership (Co-)Director promptly of any change in their e-mail address or change in desire to become a member.
- ADMISSION OF NEW MEMBERS
New members are admitted to ICL twice a year, at the beginning of either the Fall or Spring semester. Invitation for active membership will be offered to applicants from the waiting list in the order in which the application was received.
(a) Willamette University faculty and staff will be offered active membership when they express an interest in joining by submitting an application form. They will not be subject to the waiting list progression. >
(b) Active members who are called away owing to extended family responsibilities or personal illness will be removed from active membership. However, they may re-join when able and there is an opening. Waiting list progression does not apply.
(c) See #14, Emergency Membership.
The number of applicants admitted will depend on the number of open positions, so as to bring membership up to a maximum total of 160. Each applicant being admitted to ICL will be introduced and welcomed at the opening session of either the Fall or Spring semester. The introduction will be made by the Membership (Co-)Director.
- PRE-ADMISSION PROCESS
The Membership (Co-)Director will notify, as far as possible in advance, applicants to whom membership will be offered in the next semester. Those applicants who indicate unwillingness or inability to join ICL at the projected time will be given the option of:
(a) delaying membership one time only with the understanding thatb when membership is offered the next year the applicant must decide to join or be dropped from the waiting list and reapply when their time and interest allow. They will rejoin the witing list in the order the new application is received.
(b) being removed from the list
During the membership orientation, the applicant will be informed of the expectations of an ICL member (see items 1. and 11.), and will also be informed of the bylaws and of the expectations of an ICL member as part of the University Community.
- REMINDER OF REQUIREMENTS At the time of each applicant’s acceptance of the invitation to join ICL, the Membership (Co-)Director will remind the applicant of the need to:
(a) commit to attendance at a minimum of 50% of the classroom sessions
(b) contribute to the curriculum periodically by presenting a program, or serve on a committee or on the Board
(c) provide support to the University, its faculty, and its students, in achieving the mission and goals of the University
- MEMBERSHIP DUES
Membership dues for applicants joining at the beginning of the Fall semester (currently $165 per annum) should be paid prior to, or on, the day of the spring luncheon (early May), or at the latest by May 31. Dues for applicants joining at the beginning of the Spring semester (January) will be 50% of the annual dues, and must be paid at the time of joining. The deadline for payment of annual membership dues for renewing members is May 31 each year. Members who have not paid their membership dues by the appropriate deadline will be contacted once by e-mail to determine continued membership interest. If payment is not received promptly thereafter, the person's membership slot will be considered vacant.
- EXCUSED ABSENCE
Current members should notify the Membership(Co-)Director if they cannot attend the academic program for more than six consecutive weeks. After that period of time, the Board may review membership status. Excused absence cannot be granted on an annual or other recurrent basis, unless the member renders exceptional service to ICL, such as membership in an ICL Committee or service on the Board.
- NO REFUNDS
Members given a temporary leave of absence or resigning during the academic year will not receive a refund of dues paid.
- EMERGENCY MEMBERSHIP
The ICL Board is responsible for ensuring ICL is a viable academic organization. If, after a survey of our membership, no member volunteers for a critical ICL need, the Board will declare an emergency and seek to fill the need from qualified waiting list applicants.
- EMERITUS MEMBERSHIP
The ICL Board may confer Emeritus status on a member under the following conditions:
(a) Emeritus status is given to any member who turns 90, has been a member for at least 10 years, and has made a significant contribution to ICL
(b) The Board can grant Emeritus status to other members who have served in an extraordinary way (e.g., ICL Founders)
(c) The final decision on Emeritus membership rests with the ICL Board Br />Emeritus members have all rights, privileges and responsibilities of active members, except that they are not required to pay membership dues
A member, after one written warning by the Executive Director, may be asked to resign if it is determined that the member is not regularly participating. Awareness of non-participation should be brought to the Board of Directors. Any decision regarding membership will be made by the Board on a case-by-case basis. If the Board confirms the member’s continued non-participation despite the written warning, the Executive Director will send a written notice of termination to the member.
- CONDUCT UNBECOMING
A member judged by the Board to be acting in a manner not in keeping with the mission of ICL will be given one written warning by the Executive Director. Continued behavior in violation of ICL’s mission despite the warning will constitute grounds for termination of membership by the Board. Again, the Executive Director will send a written notice of termination to the member.
- ETIQUETTE FOR QUESTION TIME DURING ICL CLASSES
Although ICL members have periodically received instruction on question time etiquette, the influx of new members, and the recent departure from accepted policy by certain questioners, have prompted the ICL Board to determine that all ICL members, new and old, need a clear statement of current ICL policy with respect to question time during ICL classes. The following are principles that must be adhered to in order to allow all class members a fair chance to ask questions and to enable all of the audience to hear the questioner. These procedures are not new, and they were posted on the "Breaking News" page of the ICL web site on January 22, 2011. The Board considers these procedures to be requirements rather than guidelines.
(a) ICL encourages lively discussion in a manner that allows all members a fair opportunity to ask a question and no member to dominate the discussion
(b) Questions or comments should be deferred to the end of each speaker's presentation, unless announced otherwise
(c) Questioners need to raise a hand and be recognized by the moderator or speaker
(d) Questioners must not proceed with their question or comment until they receive the pass-around microphone from the roving moderator and/or assistant
(e) Questioners must not enter into a one-on-one dialogue with the speaker, nor with any other audience member
(f) Questioners may not include a two-part question, nor pose a second question, until other audience members have had a turn at asking questions, and until invited by the speaker or moderator
(g) Questioners/commenters should not make partisan political statements
(h) Guests or prospective members may not pose questions or make comments
(i) Deviation from any of these procedures requires the specific consent of the moderator.
- NEW MEMBER ORIENTATION FOLLOW-UP
Six weeks after classes begin each semester, new members will be required to attend a "Question & Answer" session with the Membership Co-Directors to answer questions and clarify observations/communications made during the early weeks of their membership.
*Meaning: directed by a Curriculum Committee of ICL itself.
Revised: March 21, 2015