Accounting Office

Purchasing Card Program

Policies and Procedures

Introduction

The purpose of the purchasing card program is to establish a more efficient, cost-effective method of purchasing and paying for small dollar transactions as well as high volume, repetitive purchases. The purchasing card can be used with any supplier that accepts MasterCard as a form of payment.

If used to its potential, the purchasing card program will result in a significant reduction in the volume of small dollar check requests and petty cash reimbursements.

General Information

The purchasing card (P-Card) is a Willamette University MasterCard issued by JP Morgan Chase. The card may be used for business purposes only and those purchases must comply with Willamette University policies and procedures.

All University employees are eligible for the purchasing card. A completed P-Card Application form and P-Card User Agreement form must be submitted to the P-Card Coordinator before a card can be issued.

Contact Info

Jan Kenitzer
Accounts Payable Supervisor and GL Accounts Coordinator
P-Card Administrator
503-370-6104
503-370-6633 fax


JP Morgan

Customer Service:
1-800-316-6056

To Report Lost or Stolen Cards:
1-800-316-6056


SmartData G2

View and reconcile credit card charges and statement online.


Forms

All Purchasing Card forms are available online.


SmartData G2 (JP Morgan)

View and reconcile your credit card charges and statement online.