Chaplains

Oregon-Idaho Annual Conference 2014

Housing Information


General Information

  • Annual Conference members and guests will be housed in in Kaneko Commons. Housing options are explained below.
  • Housing charges include breakfast and City of Salem hotel tax.
  • The time and location of the buffet breakfast each morning has not yet been determined. The most likely location is the Cat Cavern in Punam University Center, which is on the way to the Convention Center. Specific information will be given to you when you check in.
  • PLEASE NOTE:  Residence halls and their furnishings are designed to accommodate the average 18-22 year-old student. In some cases this may include bunk beds or captains beds that are significantly higher than normal (to allow under-bed storage space).
  • Requests for housing must be received no later than May 15, 2014. After that date requests will be honored only if there have been cancellations.


Room Check-In

Persons who have requested on-campus housing may check in at the Office of the Chaplains (2nd floor, Putnam University Center) during the following times:

Wednesday, June 11
1:30 – 8:30 p.m.

Thursday, June 12
8:30 a.m. – 1:00 p.m.
3:30 – 5:00 p.m.

Friday and Saturday, June 13 & 14
to be arranged if needed


Kaneko Commons Accommodations

  • Kaneko Commons is located east of 12th Street and is connected to the rest of campus by a pedestrian bridge over the railroad tracks and 12th Street. The west end of the bridge joins the main campus at the southeast corner of Sparks Center.
  • Kaneko Commons is air-conditioned and there are elevators in each wing.
  • Kaneko Commons offers several options for private sleeping rooms:
    • Shared singles - single person rooms sharing a bathroom (with a sink in each room)
    • 2, 3 or 4-bedroom suites - private bedrooms sharing a common room and one or two bathrooms - some also include a small kitchen (Cookware, microwaves, dishes and utensils are not provided.)
    • All private bedrooms (single rooms and suites) on a floor will be assigned before any are assigned on an additional floor.
  • Kaneko Commons two-person rooms are furnished with 2 beds, 2 desks and 2 closets and have a private bath. These rooms are available for couples or pairs of requested roommates only.  Both occupants must be staying all the same nights.


Roommates/Suitemates

  • An option is provided on the registration form by which you may request a specific roommate. 
  • You may also request a “suitemate(s).” Both (or all) of you will be assigned to the same suite with one or two additional conference members to bring the suite to capacity.
  • The request to share a room or suite must be made by both (or all) parties.
  • If you do not request a specific suitemate and request a private bedroom, you may be assigned a suitemate(s) at random.


Children in the Residence Halls

Please contact the Office of the Chaplains for information about accommodations for children 12 years old and younger.


Pets

  • Pets are not allowed in university residence halls or dining facilities. An exception will be made for registered service animals. (Therapy animals are not considered service animals.)
  • If you need to bring a service animal to Conference, please contact the Office of the Chaplains no later than May 12 for more information regarding university policy.


What do you need to bring?

  • These items will be provided for each bed in each room:
    • sheets and a light-weight blanket
    • pillow and pillowcase
    • towel and washcloth (which may be exchanged daily)
    • a small soap
    • a small trash bag
  • You should plan to bring the following with you:
    • clothes hangers
    • bathrobe and slippers
    • a travel alarm
    • an extra blanket (if the weather forecast indicates cool nights)
    • a means of carrying soap, toothbrush, etc.
    • Optional: a small desk lamp or book light since rooms may have only a single overhead light fixture (PLEASE NOTE: Halogen lamps are not allowed on campus because they present a fire hazard.)


Cost

Please see Charges and Fees.


Residence Hall Hours & Keys

  • All residence halls on the Willamette campus are kept locked 24-hours a day.
  • Outside doors may not be propped open at any time. If doors are found propped open, a fine of $50 per open door will be assessed to the Annual Conference.
  • A scan card, which will serve as your "key" to Kaneko Commons and to your room/suite, and a lanyard will be issued at check-in. This card will also serve as your "ticket" for breakfast.
  • Willamette University takes no responsibility for personal belongings that may be lost or stolen.


Room Check-Out

  • Instructions for leaving campus the end of Annual Conference will be distributed at check-in. If you have questions, please contact Holli Davenport.
  • Conference members must be checked out of Kaneko Commons by 9:00 a.m. on Sunday, June 15, at which time all scan cards issued to the Conference will be electronically disabled.

Emergency in the Residence Hall

  • In the event of a medical or safety emergency while you are staying in Kaneko Commons, call Willamette University Campus Safety at 503-370-6911.
  • Do not call 911! You will not have the street address needed to dispatch responders, but Campus Safety does.
  • In case of fire, pull the nearest red fire alarm and then call Campus Safety.
  • When you call Campus Safety, please tell the officer on duty or dispatcher your name, location, and the nature of the emergency. (When you arrive on campus you will be given a card indicating your room assignment.) Campus Safety will respond and will call the appropriate City of Salem emergency responders.
  • We recommend that you add the phone number for Campus Safety to the contacts list on your cell phone during your stay on campus.
  • PLEASE NOTE: Should a fire alarm sound in any university building at any time, you are required to vacate the building. Be sure to pick up your scan card as you leave your room.