The suggestion to appoint a “Luncheon Chair” came from the surveys. A consistent person to assist the areas with planning could be advantageous and could eliminate lengthy reports on luncheon planning during Council meetings. (The exception would be in late fall when the Council begins planning the December meals.)

It was suggested that instead of appointing a Luncheon Chair, we just not have planning reports during meetings unless an area needs help with something.

After more discussion, Holli Davenport was asked to serve as Luncheon Coordinator to serve as a resource to individual areas.

It was decided that, except for December and May, Council meetings will be held on the second Thursday of each month.

December will be the first week so it falls before the December luncheon and night crew party and May will be the week following Commencement.

Meetings will be scheduled from 10:15 to Noon on:
September 14
October 12
November 9
December 7
January 11
February 8
March 8
April 12
May 17

The committee decided to wait until after Commencement to hold its third meeting.

They plan to begin by reprinting the cookbook published several years ago. It will cost $6 per book to print, but the committee hopes they can negotiate a discount. Sales will begin in September. Recipes will also be added to the Council website.

After sales of the old book have begun, the committee will begin work on the new version.

Shirley Priepke and Janene Allman have volunteered to serve on the committee.

Council should be able to transfer about $1,400 from the 2005-06 budget at year-end.

Two questions were raised:

• Do we want to award a scholarship for 2006-07?
• Do we want to begin an endowment for a scholarship?

The preference was to put at least some money into an account to begin an endowment, but a decision was postponed until Holli and Sandy can talk to Bob Olson about whether we can transfer operating budget funds into and endowment account.

We need a name for this scholarship. “Classified Staff Scholarship” sounds like it is being awarded to a staff person. If anyone has suggestions, please send them to Sharon.

Leslie has noticed a number of places in the by-laws that need revision.

Holli, Leslie, Sandy and Dan will form a committee that will meet over the summer and bring a proposal(s) to the Council in September.

Leslie also suggested that we develop a Council procedural manual. It would help keep the by-laws to the basics. Most areas have passed notebooks down as representatives have changed, but they’re not consistent in the information they provide and many are out of date.

The By-Laws Committee will also compile procedural manuals for representatives and officers.

The meeting adjourned at 11:05 am.

Holli Davenport
Secretary

Addenda