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The Federal Work-Study Program was established by Congress as part of
the Economic Opportunity Act of 1964. Its purpose is to promote part-time
employment for students with financial need and to provide work experience
related to a student’s interests. Work-Study is a federally-subsidized
program where costs are shared by the federal government and the individual
employer. The current wage cost ratio for On-Campus Employers is 0%. In
other words, the On-Campus employer pays 0% of each student's wage, and
the Federal Government pays 100%. For Off-Campus employers, the wage cost
ratio is 25%-70%.
The Program must adhere to congressional legislation which is regulated
by the U.S. Department of Education. Federal regulations mandate that
student employees must not displace or replace existing employees (including
those on strike). The Federal Work-Study program is directed by the Financial
Aid Office at Willamette. At the Financial
Aid Office, we will make all efforts possible to promote job openings,
but unfortunately, we cannot guarantee that all students will be hired.
Students and employers should remember that each has responsibilities
toward the employment relationship. Federal Work-Study students are instructed
that their job is second only to academics. They are also expected to
practice common employment courtesy, such as calling well in advance if
they are unable to work at a scheduled time. Employers should also be
sensitive to the special needs of college students, who occasionally may
request a day off to study for exams. If both parties consider the concerns
of the other and do not abuse the relationship, a work-study job can be
a rewarding experience for all involved.
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If a student reaches the earnings limit and believes that there is additional
need, or that the original award was too low, a letter may be submitted
to the Financial Aid Office
for a review of the aid package. Unfortunately, if a student has reached
the maximum limit and wants to continue working, this is not justification
for an increase, per federal regulations.
Both the student and their supervisor will be notified once the student's
earnings are within 75% of their Federal Work-Study award. Appeals for
extensions should be made as soon as possible before the student reaches
the earnings limit. Two types of extensions are granted by the Financial
Aid Office. If federal money is still available, a student may receive
additional work-study money. If all federal money has been awarded and
the employer is willing to pay 100% of wage costs, a student may be granted
a non-work-study extension.
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There are two main offices where an address change should be made: The
Registrar's Office and Mail
Services. Changing the address with the Registrar automatically changes
it with Financial Aid and the Payroll Office. Students should be reminded
that writing an address on their time sheets will not affect any Payroll
records.
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Students wishing to work in a specific department on campus should contact
personnel in that department directly to determine if they are hiring.
Current job openings for both on and off campus are posted online on our
JOB
BOARD site. Questions about the work-study program should be directed
to the Office of Financial Aid,
503-370-6273 or toll free 1-877-744-3736.
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Any University position for which there is a professional staff person
to provide regular supervision is eligible for consideration under the
Federal Work-Study Program. Work performed for a professor must be in
relation to the work as a Willamette University professor, not for personal
projects. Work-study students may not be employed by graduate students
to assist them in research unless the student is hired by the department.
Off-campus, the Federal Work-Study Program has been expanded to include
community service organizations. As defined by federal regulations, community
service is designed to improve the quality of life for community residents,
particularly low-income individuals, or to solve particular problems related
to their needs, including such fields as health care, child care, literacy
training, education, welfare, social services, transportation, housing
and neighborhood improvement, public safety, crime prevention, recreation,
rural development and community improvement.
Willamette University does participate in the 'America Reads Program'
to meet part of the community service portion of the Federal Work Study
program. Through this program, work-study students will be able to make
a contribution to the community by working as reading tutors at several
local public schools.
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Participation in the Federal Work-Study Program is awarded to eligible
full-time students as part of a financial aid package which is based on
financial need: the difference between educational expenses and family
resources. Since financial aid packages are reviewed and revised annually,
student eligibility and earnings limits may change from one academic year
to the next. Every student who is granted a work-study award is given
an "earnings limit," as indicated on the student's Financial
Aid Award Announcement. This is the maximum amount a student may earn
from any source (before taxes) during the academic year. Whenever a student's
work-study award is changed, a revised Financial Aid Award Announcement
is sent to the student. Student work schedules should be adjusted as soon
as possible to prevent over- or underearning. It is extremely important
to acknowledge the shared responsibility between the Financial Aid Office,
the student, and the employer to monitor a student's earnings. The student
must stop working when the earnings limit is reached. Both the student
and the employer will be notified when a student approaches the earnings
limit. If an oversight occurs and the employer continues to charge the
federal account past the earnings limit, the Student Payroll Office must
charge the over-earnings directly back to the employer or department.
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Students' work-study files are confidential and should not be viewed
by anyone other than the individual student or the Office of Financial
Aid.
Per University policy, work-study supervisors approached by outside agencies
or employers for reference checks may give only the title, wage rate and
dates of employment of former work-study employees. Additional information
may be given out only if the inquiring agency provides the student's signature
to release this information.
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The following is a list of pay periods and cut-off dates for the 2006-2007
Academic Year. In order to ensure work-study students receive their pay
check on time, students should deliver completed and signed timesheets
to the Student Payroll Office no later than 5:00 PM on the cut-off date
listed below. If you need to send your time sheet through Campus Mail,
please address it to Charlene
Bramble, Student Payroll Clerk.
| Pay
Period |
Cut-Off
Date |
Pay Date |
| September 15 - October 14 |
October 17 |
October 31 |
| October 15 - November 14 |
November 15 |
November 30 |
| November 15 - December 14 |
December 15 |
December 29 |
| December 15 - January 14 |
January 15 |
January 31 |
| January 15 - February 14 |
February 15 |
February 28 |
| February 15 - March 14 |
March 15 |
March 30 |
| March 15 - April 14 |
April 16 |
April 30 |
| April 15 - May 14 |
May 15 |
May 31 |
| May 15 - June 14 |
June 15 |
June 29 |
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Wages and Earnings Limits
The following chart is a guide to determining how many hours a student
will be able to work per week during the academic year based on wage rate
and earnings limit. The undergraduate academic year is assumed to be 30
weeks (15 weeks per semester). The basic formula behind these figures
is: (Earnings Limit ÷ Weeks per Year) ÷ Hourly Wage
= Hours per Week. Please note that if the student expects to
remain on campus and work during winter or spring break, this will reduce
the number of hours he or she will be able to work during the regular
academic term, and will also count towards the student's annual work-study
award limit. Please keep in mind is that a higher wage rate reduces the
number of eligible employment hours, as is illustrated in the chart.
| Hourly
Wage |
Earning
Limit |
| $1000 |
$1100 |
$1200 |
$1300 |
$1400 |
$1500 |
$1600 |
$1700 |
$1800 |
$1900 |
$2000 |
| $7.25 |
4.6 |
5.1 |
5.5 |
6.0 |
6.8 |
6.9 |
7.4 |
7.8 |
8.3 |
8.7 |
9.2 |
| $7.30 |
4.6 |
5.0 |
5.5 |
5.9 |
6.4 |
6.8 |
7.3 |
7.8 |
8.2 |
8.7 |
9.1 |
| $7.40 |
4.5 |
5.0 |
5.4 |
5.9 |
6.3 |
6.8 |
7.2 |
7.7 |
8.1 |
8.6 |
9.0 |
| $7.50 |
4.4 |
4.9 |
5.3 |
5.8 |
6.2 |
6.7 |
7.1 |
7.6 |
8.0 |
8.4 |
8.9 |
| $7.60 |
4.4 |
4.8 |
5.3 |
5.7 |
6.1 |
6.6 |
7.0 |
7.5 |
7.9 |
8.3 |
8.8 |
| $7.65 |
4.4 |
4.8 |
5.2 |
5.7 |
6.1 |
6.5 |
7.0 |
7.4 |
7.8 |
8.3 |
8.7 |
| $7.85 |
4.2 |
4.7 |
5.1 |
5.5 |
5.9 |
6.4 |
6.8 |
7.2 |
7.6 |
8.1 |
8.5 |
| $7.95 |
4.2 |
4.6 |
5.0 |
5.5 |
5.9 |
6.3 |
6.7 |
7.1 |
7.5 |
8.0 |
8.4 |
| $8.10 |
4.1 |
4.5 |
4.9 |
5.3 |
5.8 |
6.2 |
6.6 |
7.0 |
7.4 |
7.8 |
8.2 |
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Summer employment begins May 15 and ends August 31. If funds are available,
students may be hired for summer employment
after recieving approval from the Financial
Aid Office. Summer work-study is an opportunity for students to help
meet the cost of their
education through full-time summer employment on campus or at a participating
Community Service agency. Students are allowed
to work up to 40 hours per week, and are expected to save a portion of
their earnings to meet the cost of their education for the
following year.
How do I find out if I'm eligible?
Students must be work-study eligible during the regular academic year,
and also enrolled as a student the following academic
year. It is very important that returning students have all of their
financial aid reapplication materials in by the specified deadlines
or
they will not be able to do summer work-study. For an explanation please
contact the Financial Aid Office.
I am graduating this year - can I still do work-study over
the summer?
Graduating students do not qualify for Federal Work-Study. However,
graduating students can work on campus the summer
following their graduation if the department they are working for can
pay 100% of their wages.
I have an on-campus job lined up for the summer - can I do
it as Summer Work-Study?
Because summer work-study is a federally funded program, you must first
file the FAFSA form. Once your
data has been
calculated and reported to Willamette, we will be able to determine
if you qualify for summer work-study. You must also fill out a
Summer Work-Study
Request Form and submit it to the Financial Aid Office before your
summer job begins.
Where do I find out about summer work-study jobs?
You may contact the department you are interested in working for to
determine if they have any summer openings. Other campus
and community jobs are posted on
Willamette's
online Job Board.
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Student employees are covered by Willamette University worker's compensation
insurance. It is the student's responsibility to
report all injuries to their supervisor. Students must also report any
injuries to Human Resources
(1st floor, Waller Hall), or call in
an injury report to 503-370-6210 within 24 hours of the time the accident
occured.
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