- Willamette
- Administrative Departments
- Human Resources
- Important Forms
Campus Use Forms
For Performance Management documents, go to www.willamette.edu/dept/hr/resources/supervisors/perform/.
PLEASE READ THE FOLLOWING BEFORE SUBMITTING PERSONNEL TRANSACTIONS/REQUESTS
The following forms are the basic forms necessary to initiate personnel transactions at Willamette. Please note, forms necessary to initiate payroll transactions should be submitted to Human Resources no later than the 15th of each month in order to ensure they are entered into the next payroll. Payroll is processed for payment on the last working day of each month.
In addition, opening of positions for recruitment through use of the NPO form below typically takes, at minimum, 7 to 10 days. Further delays can occur if there are issues related to the job description and funding of a position to work out before opening it. Advertising sources also have deadlines that can cause delays in the recruitment. Please plan accordingly.
HR and Payroll will do all we can to process your submissions in a timely manner and and in a way that is compliant with expectations of policy and law.
- Appointment Proposal Form (APF) WORD
- Name/Address Change Form PDF
- Notification of Position Opening (NPO) WORD
- Personnel Action Form (PAF) PDF WORD
NEW PAF PROCESS BEING EVALUATED. TRY ONE OF THESE TEST PAF FORMS INSTEAD.
You may submit your transactions to HR via our email dedicated to employment transactions. Please obtain divisional Dean/VP signature before submission to: hr-pafs@willamette.edu
Benefits
Checklist for New Employees
- New Employee Benefits Checklist PDF
- Regence Blue Cross/Blue Shield: Short-term, Interim Medical Insurance
Medical/Dental and Flexible Spending Enrollment/Change Forms
Claim Submission Forms
- Medical/Dental/Vision PDF
- Prescription PDF
- Health Care or Dependent Care Expenses PDF (FSA)
- Mass Transit PDF (eFlex)
Basic Life, Optional Life, AD&D, and Long-Term Disability (LTD)
- Life Insurance Beneficiary Designation PDF Form
- Optional Life Insurance Enrollment PDF
- Evidence of Insurability WORD (for Optional Life Insurance)
- Verification of Prior Coverage WORD (LTD)
Tuition Remission Benefit Forms
- Dependent Application Form WORD (Great Lakes Tuition Exchange Form)
- Spouse/Domestic Partner Application WORD
- Faculty and Staff Application PDF
- Faculty and Staff Graduate Tuition Benefit Taxability FAQ PDF
Spouse/Domestic Partner Affidavit
On-the-job Injury
- Incident Only Report Form WORD
- First Report of Injury/Illness Report PDF (Form 801)
- Physician Claim form for Worker's Compensation WORD
- Work Release Form WORD (to be completed by physician)
Leave of Absence Including Family/Medical Leaves
- Oregon Family Leave Law (OFLA) Information PDF
- Family Medical Leave Law (FMLA) Information PDF
- Leave of Absence Application Form WORD
- Medical Certification Form PDF - Required If:
- You are taking leave for your own serious health condition
- You are taking leave to care for your family member
- You are taking time off to care for a servicemember
Shared Leave Program
Cell Phone Allowance
- Cell Phone Allowance Request PDF
Faculty & Staff Campaign