How to Apply
Instructions & Application Materials
The deadline for all programs in Summer 2014, Fall 2014 and Spring 2015 (including academic year programs) is Wednesday, December 4, 2013 at 4:00 p.m. A complete application must be turned in to the Office of International Education by 4:00 p.m. on this date. The initial application process is the SAME for all Willamette Sponsored programs- those offered during the academic year and summer programs. ONLY the items outlined in the Application and Instructions/Checklist are due on this date. Do not submit application materials for specific programs until after you have been approved for WU Study Abroad and received instructions from OIE to do so.
For advice on completing your application and essay, check out our application tips. If you have specific questions AFTER you have read all the instructions AND you have attended an Information Session and/or already met with our study abroad advisor, contact an advisor here.
Application Instructions and Materials
Check the Upcoming Events dates on upcoming INFORMATION SESSIONS.
If you are applying for off-campus study through Willamette programs, you must download/print (PDF), complete, and submit the following application materials. These links take you to the CURRENT APPLICATION for summer 2014, fall 2014, and spring 2015 programs.
If you are interested in a SAMPLE application, you can get one here. This is a sample only to demonstrate the kinds of information usually requested. Any element (forms, instructions, qualifications, criteria, etc.) may be different than depicted in the sample.
- Common Application (includes Instructions and Application Checklist) for Willamette Study Abroad Programs
- Statement: Why Do I Want to Study Abroad - (This is a Statement that you provide- see Application Instructions that are included with the Common Application)
- Transcript Request form AND transcripts from ALL undergraduate institutions you have attended. This form, available from this website only, releases your transcript to OIE for your application. See instructions and Transcript Request for further information.
- Faculty Recommendation Form
- Personal Recommendation Form
- Academic Advisor Meeting Verification Form
- Language Assessment Form (if applicable)
- OTHER - You may need to provide: program information for non-WU programs, explanation of low GPA, and conduct statement, see the instructions that come with the Common Application.
Credit and Financial Aid Information
Credit received will show as generic Willamette credits unless otherwise arranged by your academic advisor and the Registrar. You will be given information on how to do this in your Predeparture meetings.
You may use all of your financial aid for WU Sponsored Programs. For all Willamette Sponsored programs you will be billed the current WU tuition rate to cover the program cost. You pay Willamette and then Willamette pays the program/university.
For some programs you are billed through your WU student account for housing. For other programs you will pay those costs directly to the host university or program provider. Board (meals) may be billed through your WU student account, paid to the host university via a board program, or you may be shopping and preparing your own meals. Review the individual program page under Costs to determine which way a program works. Look for the Willamette Sponsored Program Cost Matrix link on that page. Study abroad scholarship and grant information
Notification of Acceptance to a Willamette Sponsored Study Abroad
The Off-Campus Studies Committee (OCSC) review process is usually complete by late-February following the deadline. See the current Application/Instructions for the current cycle's notification deadline. Notification in the form of a letter is sent via campus mail about two weeks after final review. ALL applicants are sent their official status letter at the same time. Students must then accept or decline the offer of participation in a Willamette Study Abroad program and pay a deposit. The letter of acceptance gives specific instructions on this process. Every student who applies should be prepared to pay the deposit on time, as soon as they receive an acceptance letter. See the current Common Application/Instructions for the current deposit amount.
Applications are reviewed by the Off-Campus Studies Committee comprised of 5 faculty, the Director of International Education, and 2 students. Some programs can be quite competitive. Competition for any one program varies according to kind of program, number of applicants, and spaces available. Preference is given to applicants who will have junior standing or above at the time of the program.
The evaluation of applications is confidential and all decisions are final. Appeals are considered only in the case of demonstrated administrative error, or an extenuating change in circumstances, normally beyond the student’s control, or new information that would justify review of the case. All appeals must be received in their entirety in the Office of International Education within three weeks of the date of the denial notification letter.
The Off-Campus Studies Committee's Selection Criteria is useful information to have for completing your application.
Restrictions to Study Abroad
Studying abroad is a privilege that is earned, not a right. Our programs are based on ongoing relationships with our international partners. Student participants are representatives of Willamette University and play a large role in the mutually beneficial relationship that the Willamette community enjoys.
- A student must be enrolled full-time at Willamette University during the semester prior to the intended semester of study abroad.
- In order to participate in most language programs, a student must be enrolled in a language class the semester prior. This class cannot be taken on an "audit" basis.
- Studying abroad for a year is possible however, one of the two semesters must be an exchange program. Exchange programs are indicated on the list of sponsored programs.
- Students planning any international travel within three to four months of the start date of their program(s) should understand that the visa process for their program may directly conflict with this. Many visa applications require submission of the original passport during the processing period. Discuss these plans with an OIE Advisor.
If considering petitioning for approval for a Non-Willamette program or taking a leave of absence to study abroad please see the Non-Willamette Programs page.