- Willamette
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- Student Activities
- Forms and Important Documents
Forms and Other Important Documents
Student Organization Roster 2012-2013
All student organizations must submit a roster of their current and active members from 2012-2013 to the Office of Student Activities by 3pm Friday, May 3.
Click here for a full listing of the requirements for registration of a student organization.
Student Organization Update Form (pdf)
Complete and submit this form to Renee Jaime in Student Activities on the 2nd floor of the UC when you have changes to the leadership, advisor, or name of your student organization. This also serves as the GL access form for the leaders of the group.
This form is also required as a part of the student organization registration process. All student organizations who wish to exist in 2013-2014 must complete the form, attain signatures from their leaders and advisor(s), and submit this form to the Office of Student Activities by 3pm Friday, May 3. Click here for a full listing of the requirements for registration of a student organization.
Student Leader and Advisor Agreement 2013-2014
All student organizations who wish to exist in 2013-2014 must attain signatures from their leaders and advisor(s) and submit this form to the Office of Student Activities by 3pm Friday, May 3.
Click here for a full listing of the requirements for registration of a student organization.
Student Organization Online Reflection and Registration
All student organizations who wish to exist in 2013-2014 must complete this on-line form and submit by 3pm Friday, May 3.
Click here for a full listing of the requirements for registration of a student organization.
Student Organization Constitution Template
Use this form as a guide to update or revise your existing constitution. All student organizations who wish to exist in 2013-2014 must submit reviewed or revised constitutions to the Office of Student Activities by 3pm Friday, May 3.
Click here for a full listing of the requirements for registration of a student organization.
Student Travel Procedures & Best Practices - University Vehicle (pdf)
Overview of policies for use of a university vehicle for university-sponsored travel.Student Travel Procedures & Best Practices - Private Vehicle (pdf)
Overview of policies for use of a private vehicle for university-sponsored travel.- Before you make your scheduling request, use this site to check out what spaces are already reserved on what dates on campus.
- Use this link to schedule spaces on campus.
- Submit your events to this University-wide Events Calendar so everyone can know it is happening.
- Use this form to request reimbursement of $100 or more.
- Complete this form for any university-sponsored travel.
Petty Cash Request (pdf)
Use this form to request reimbursement of $99 or less.Request for Payment (pdf)
Use this form to request payment for a performer or other provider of services. Note that this form must be accompanied by a 1099 or W9 tax form and a contract for services.- Any paid performers or service providers must submit a 1099 or W9 tax form for their payment to be processed.
- Use this when performers or service providers do not have a contract of their own. Use this even when no money will be exchanged.
Rider for Contracts (pdf)
Use this when performers or service providers have their own contract.- An overview of Bon Appetit's catering selections for 2012-2013. Contact catering@willamette.edu for more information.
- The ordering guide for Bon Appetit catering. Complete and submit this form to catering@willamette.edu when requesting catering for an event. To request self-catering contact Marc Marelich at mmarelic@willamette.edu
- Complete and submit this form to the WITS main office (Smullin 1st floor) to request checkout of equipment.
Imprint Request Form (pdf)
Complete this if you would like to use the Willamette name or any of the Willamette logos (compass, bearcat paw, etc.) on printed material. Submit it along with a copy of your image(s) to Jill Munger, Director of Auxiliary Support Services and CLoething and Gift Buyer for approval.Candle Use Agreement (doc)
Complete and submit this form to Rich Dennis in Campus Safety (Doney Hall) when requesting use of candles or other open flames on campus.- Use this form to request President Thorsett to attend or speak at your event.