University Policies

Alcohol Policy

Purpose

Willamette University does not approve of the illegal consumption of alcoholic beverages by underage persons. Moreover, Willamette University condemns the abuse of alcoholic beverages. No person under the age of 21 years shall attempt to purchase or acquire an alcoholic beverage, and no person under the age of 21 years shall have personal possession of an alcoholic beverage.

Due to the persistence of underage consumption of alcoholic beverages, Willamette University’s policy and procedures use an educational and a regulatory standard for addressing the use of alcohol. This alcohol policy is intended to serve the following objectives:

  • To promote legal and responsible behavior among all members of the University community;
  • To create programs and services that educate students concerning the use and effects of alcoholic beverages with an intent to encourage responsible decision-making;
  • To aid individuals experiencing difficulties associated with the use of alcohol.

This alcohol policy is incorporated into the University Standards of Conduct and its procedures. The policy applies to all students, faculty, staff, and administrators. Failure to observe these policies, procedures, and regulations shall constitute a violation of the University policy and may subject the individual(s) or group(s) to sanctions outlined in the Standards of Conduct, and the appropriate employee handbook. A community member’s familiarity or understanding of laws, or these policies, procedures and regulations, does not constitute an excuse for irresponsible/illegal behavior, or violations of this policy and its procedures and regulations.

Policies Governing Use of Alcohol

  • Individuals twenty-one (21) years of age or older may consume alcohol in accordance with this policy.
  • Individuals not of legal drinking age (not yet 21 years old) are not permitted to consume, or be under the influence of alcohol.
  • No person shall misuse or abuse alcohol.
  • No person shall sell, give or otherwise make available any alcoholic beverage to a person under the age of 21 years.
  • No person shall sell, give or otherwise make available any alcoholic beverage to any person who is “under the influence” as defined in 4-1 of this policy.
  • Applicable state and federal laws related to alcohol or other drugs, required for compliance with the Drug Free Schools and Campus Act, are found in Addendum A of this policy.
  1. Use in individual student rooms in residences that include fraternity and sorority houses, residences, and apartments
    1. Consistent with, and following Oregon State law, private gatherings in individual student rooms will not be considered social functions and need not be registered. Occupants and participants are responsible for abiding by all University policies.
    2. Any gathering in an individual student room where alcohol is present may not exceed a safe and manageable occupancy for that room. The University defines “safe and manageable occupancy” as no more than three (3) times the residential occupancy for that room.
    3. Regardless of the number of persons in an individual student room, a University employee may enter a room to ensure compliance with health and safety standards, or if there is reason to believe that there have been violations of University policy or state and federal law.
    4. Open containers of alcoholic beverages are not permitted in public areas. A student room or apartment is considered public if the door to the hallway is open.
  2. Use in other University Facilities/Common Areas
    1. When alcohol is to be served in any Willamette University approved facility or function, the Alcohol Use Request must be submitted online ten (10) working days prior to the event and receive final approval by the Vice President for Administrative Services or designee. Approval verification may be sent to the following offices as deemed appropriate: campus safety, food service, an appropriate building manager, and the director of scheduling, event, and conference services.
    2. Consistent with the general alcohol policy regulations, alcohol may be served at catered events (i.e., receptions, dinners), in the following buildings (excluding classrooms) Upon approval of the Alcohol Request Form:
      • University Center
      • Playhouse
      • Art Building
      • Smith Fine Arts Building
      • Law School
      • Mudd Building
      • Waller Hall
      • McCulloch Stadium patio
      • Montag Center recreation area
      • Thetford Lodge
      • Kaneko Commons Atrium
      • Portland Center
      • Ford Hall special event area
      • Goudy Commons
      • Sparks Recreational Center
      • Mary Stuart Rogers Music Center
      • Hallie Ford Museum of Art
      • Residential Common Areas
      • Hatfield Room in the Hatfield Library
      • Concrete areas outside of Rogers Rehearsal Hall, Law School Student Lounge and Atkinson Graduate School
      • YWCA/Carnegie Building
      • Legal Arts Building
      • Atkinson Annex
      • Portland Center
    3. A notice of the approval of the Alcohol Request Form shall be displayed at the event.
    4. In instances where a registered event is only utilizing a portion (i.e., room) of a building, the serving and consumption of alcohol must be confined to the specific registered or designated area (i.e., room).
  3. Use at on/off-campus University sponsored events & travel
    1. This alcohol policy is also in effect on/off-campus, and at University sponsored events.
    2. Employees should consult and review applicable employee handbooks policy guidelines, and review this alcohol policy and its associated procedures, prior to consuming alcohol on a university trip/travel, or at University-sponsored events on/off campus.
    3. Students should review the University Standards of Conduct, including review of this alcohol policy and procedures, prior to consuming alcohol on a university trip/travel, or at a University-sponsored event on/off campus.
    4. Employees and students will be held responsible for their behavior during University travel, and at on/off-campus University events or functions.
    5. Students driving on University business, or driving vehicles on behalf of the University, are prohibited from consuming alcoholic beverages before driving.
    6. University employees are expected to be professionally responsible when consuming alcohol during work hours, when they are representing the University, or, at University-sponsored events.
    7. Consumption of alcohol at events where employees represent the University, or at events sponsored by the University, shall not violate the consumption limits defined in section 4.1 of this policy, or violate any applicable laws and regulations.
    8. When University controlled money is used to obtain alcohol for an event or activity, even in private residences, then an alcohol permit is required.
  4. Regulations and Procedures
    1. The University defines “under the influence” as any noticeable level of alcohol where perceptible impairment of mental or physical capacity is present.
    2. Any noticeable level of alcohol in an underage student (not yet 21) is a violation of this policy.
    3. Alcohol may not be served or consumed in any outdoor areas of the campus during the academic year except those specifically defined in 2.2.
    4. Direct or indirect sale of alcohol is prohibited without the written permission of the vice president for Administrative Services.
    5. To request an activity or event where alcohol will be served, access the Alcohol Use Request form on line, submitting it at least ten (10) working days prior.
    6. When alcohol is to be consumed on campus, or when a contract is engaged for alcohol to be provided off campus through another third party vendor, an Alcohol Use Request form must be submitted and approved at least 10 days prior to scheduling, or contracting, for the event.
    7. No contracted use of alcohol, on or off campus, is permitted without an approved Alcohol Request form.
    8. Alcohol must be distributed through a Willamette approved third party vendor, unless otherwise approved by the vice president for Administrative Services.
    9. When alcohol has been approved to be served in University facilities or sponsored events, it is approved with the intent that participants will not leave the facility or event, and operate a vehicle under the illegal influence of alcohol, as defined in section 4.1 of this policy.
    10. Alcoholic beverages will not be served or consumed at events where attendance is open to those other than members of the Willamette community and approved guests of the University.
    11. Willamette participants in a sponsored event may be required to produce current Willamette University ID. A guest of any Willamette University community member must produce identification (e.g., driver’s license, University ID) verifying at, or above age status, when asked.
    12. Willamette University community members are responsible for the conduct of their guests. The University reserves the right to require guests to leave an event.
    13. Alcoholic beverages or offering of alcoholic beverages will not be mentioned or implied in publicity or announcement of an event.
    14. Alcohol will not be the main focus of an event.
    15. Appealing non-alcoholic beverages and food must be served at all events while alcohol is being consumed or served. Food and non-alcoholic drinks must be displayed as prominently as alcoholic beverages.
    16. The area where alcohol is served or consumed must be cleared and cleaned immediately following the event. Sponsors of the event will clear and clean this area or will make arrangements to have this done.
    17. The presence, possession, or use of common source containers of/for alcoholic beverages (including, but not limited to kegs, beer/party ball, bulk containers requiring a tapping or spigot device, punch bowls, trash cans, or other containers used to dispense alcohol greater than 1.5l), by individuals or groups, other than at a registered and approved event, is prohibited on the University campus, without the express written permission of the vice president for Administrative Services.
    18. The availability and use of common source containers at approved events will be at the sole discretion of the University.
    19. Student body activity fees, or any special fee or levy initiated through University-sponsored or supported student organizations, may not be used for purchase of alcoholic beverages.
    20. An event where alcohol is present may not exceed a safe and manageable number of people at any one time. The University will determine this number.
    21. All entrances and exits of University facilities where alcohol is served must be monitored. In the case of a large event (as defined by the University), organizers must arrange with Campus Safety for security officers for the duration of the event.
    22. A member of the University staff shall take measures to stop an activity where alcohol is served or consumed if there are problems or violations that cannot be readily corrected. Food Service staff also has the responsibility of monitoring the use of alcohol at catered events and are authorized to suspend alcohol distribution.
    23. Students, faculty, staff and administrators will be held directly responsible for the destruction of personal or public property, the violation of the safety or rights of other persons, the violation of any state or federal law, or the violation of any other campus regulations, which may occur while they are under the influence of alcohol. Such behavior will result in disciplinary action by the University or by local, state or federal law enforcement.
    24. All events must comply with applicable Oregon Liquor Control Commission guidelines.
    25. Open containers of alcoholic beverages are not permitted in public areas. A student room or apartment is considered public if the door to the hallway is open.
    26. Students and guests consuming alcohol may be required to present identification and verification of age.

Procedures for Enforcement

  • The vice president for Administrative Services shall be responsible for the enforcement of the Alcohol Policy. Any other member of the University community may refer violations of this policy to the vice president for Administrative Services for possible action.
  • Violations of the Alcohol Policy by students or student groups will be adjudicated through the Standards of Conduct Policies and Procedures.
  • Violations of the Alcohol Policy by University employees, departments, or department-sponsored groups will be addressed by the vice president for Administrative Services and referred to a dean/administrator for action.

Any questions or suggestions for changes to this policy should be directed to the Vice President for Administrative Services. This policy was updated August 12, 2013

Student sanctions and notification under FERPA

Sanctions will be administered under the policies and procedures of the Standards of Conduct,

  • Sanctions will be administered for the abusive use of alcohol.
  • Sanctions generally include an educational component.
  • Students should expect to attend an alcohol education class for first time violations of the Alcohol Policy.
  • Sanctions may include suspension of privileges to serve, possess or consume alcohol on campus in University-owned facilities, or at University-sponsored events.
  • Repeat or egregious violations or behaviors by students may require more comprehensive educational sanctions including outpatient treatment and assessment.
  • The University may require students to not be present where alcohol is served or consumed, including but not limited to, their own private residences on campus.
  • Egregious or unhealthy use of alcohol, or repeated violations of this policy, may cause the University to contact a student’s parent in accordance with FERPA guidelines.
  • Repeated or egregious violations by students may lead to suspension or expulsion.

The University may require additional sanctions. 

ADDENDUM

Oregon and Federal Statutes

  1. Oregon Statutes

    In Oregon, the Controlled Substance Schedule upon which the drugs appear determines penalties for possession and distribution of illicit drugs. In the discussion below, the term “controlled substance” is employed instead of “illicit drugs.” Alcohol sanctions are listed separately.

    • Manufacture or distribution of controlled substances
      • Schedule I drugs except marijuana (marijuana is on Schedule I but is treated separately under the law. Examples: heroin, LSD, peyote, mescaline, and psilocybin):
      • Class A felony (up to 20 years and up to $100,000 fine plus twice the value of any resulting gain of property or money).
      • Schedule II drugs (including opium, cocaine, methamphetamine):
      • Class B felony (up to 10 years and up to $100,000 fine plus twice the value of any resulting gain of property or money)
      • Schedule III drugs (including amphetamine, depressants, PCP):
      • Class C felony (up to 5 years and up to $100,000 fine plus twice the value of any resulting gain of property or money).
      • Schedule IV drugs (including various prescription drugs):
      • Class B misdemeanor (up to 6 months and up to $1000 plus twice the value of any resulting gain of property or money).
      • Schedule V drugs (including other less dangerous prescription drugs and small amounts of certain drugs):
      • Class C misdemeanor (30 days and up to $500 plus twice the value of any resulting gain of property or money).
    • Marijuana
      • Delivery for consideration:
      • Class B felony (up to 10 years and up to $100,000 fine plus twice the value of any resulting gain of property or money).
      • Delivery not for consideration:
      • Less than 1 oz.: Class A misdemeanor (up to 1 year and up to $2500)
      • Less than 5 gm.: Violation and fine of at least $500 but not more than $1000.
    • Unlawful possession of controlled substances
      • Schedule I drugs
        • Class B felony (up to 10 years and up to $100,000 fine plus twice the value of any resulting gain of property or money).
      • Schedule II drugs
        • Class C felony (up to 5 years and up to $100,000 fine plus twice the value of any resulting gain of property or money).
      • Schedule III drugs
        • Class A misdemeanor (up to 1 year and up to $2500 plus twice the value of any resulting gain of property or money).
      • Schedule IV drugs
        • Class C misdemeanor (up to 30 days and up to $500 plus twice the value of any resulting gain of property or money).
      • Schedule V drugs
        • Violation ($250 plus twice the value of any resulting gain of property or money).
        • Marijuana (less than 1 oz.) Violation ($500 to $1000 plus twice the value of any resulting gain of property or money).

      In addition to the penalties set out above, the court may order the defendant to pay the cost of prosecution, and the defendant’s vehicle used in the crime may be forfeited to the state.

    • Alcohol

      Minors in possession of alcohol

      Under Oregon law, any attempt to purchase alcohol by a person less than 21 years of age is a violation and may carry a fine of up to $250. Providing liquor to a person under 21 years of age is a Class A misdemeanor with jail time up to 1 year and a fine plus restitution and community service.

      The mandatory minimum fines are based on the number of convictions:

      • First conviction: $350
      • Second conviction: $1000
      • Third or subsequent conviction: $1000 and 30 days.

      Driving Under the Influence of Intoxicants

      A person commits the offense of driving while under the influence of intoxicants (DUII) if he or she drives a vehicle while having a blood alcohol level of .08 or higher. This statute extends both to alcohol and controlled substances. For drivers under the age of 18 years, any detectable amount of alcohol (above .00 blood alcohol level) is grounds for losing their licenses until they are 18. There are also sanctions against drinking alcohol in a motor vehicle upon a highway and having open containers of alcohol in an automobile upon a highway.

      Providing Alcohol to Others

      The law opens the door to the possibility of a social host being liable for damages incurred or caused by intoxicated guests. A critical element in this statute is service of an alcoholic beverage to a person while he or she is visibly intoxicated.

      Federal Statutes

      The federal system establishes penalties for possession and distribution of controlled substances based on the Schedule of the drug (see above) and the amount involved. In addition, the statutory penalties for possession and distribution are subject to the “Sentencing Guidelines for U.S. Courts.” Use of these guidelines may lead to higher offense levels and to stricter penalties than otherwise indicated. Courts must make adjustments in the offense level for victim-related considerations, defendant’s role in the offense, multiple counts, obstruction and acceptance of responsibility. The guidelines establish sentences for each offense based on the defendant’s criminal history.

      Federal penalties range as follows:

      Manufacture, distribution, or trafficking of large amounts of heroin, cocaine, PCP, methamphetamine, Schedule I and II hallucinogens, marijuana, hashish, or any of their derivatives: 30 years to life regardless of the defendant’s criminal history

      Possession of any Schedule III, IV, or V drug if the defendant has the lowest level of criminal history: 0 to 4 months

      If serious injury or death results from the crime, minimum sentences of up to 10 years (in the case of serious injury) and 20 years (in the case of death) plus a fine of up to $4,000,000 may be added. These penalties may be doubled for defendants with past felony drug convictions. Penal sanctions in the federal system are “real time” with reductions in sentences only for good behavior. Federal defendants may also be required to pay restitution if convicted of a drug-related crime. Their property gained or used in the crime may be forfeited to the federal government.


This policy was updated August 12, 2013