• Departments List
• University Policies
  • University
  • Student
  • Selected Policies List
    • Statement of Equal Opportunity and Compliance
    • All-Campus Policies
      • Alcohol Policy
      • Alcohol and Drug Abuse
      • Candle/Open Flame Policy
      • Dogs on Campus
      • Duty to Report Suspected Child Abuse and Sexual Assault/Harassment
      • Family Educational Rights and Privacy Act
      • Fire Alarm Response
      • Firearm/Weapons Policy
      • Responsibilities of Skateboarders and Bicyclists
      • Identification
      • Inclement Weather
      • Name and Logo Imprint Policy
      • University Promotion/Publicity
      • Parking Regulations
      • Prohibition of Harassment Including Sexual Harassment
      • Willamette University Institution-Wide Policy
      • Raffles
      • Responsible Use of Information Technology Resources
      • Scheduling Policy
      • Smoking Policy
      • Student Right-To-Know and Campus Security Act
      • Student Travel Procedures & Best Practices
    • Related to Students
  • Academic
  • College of Liberal Arts
  • College of Law
  • Atkinson Graduate School of Management
  • Graduate School of Education
  • Faculty
  • Employee
  • Campus Safety
  • Copyright
  • Facilities
  • Financial
  • Human Resources
  • Technology Policies
  • University Archives
  • Travel

Raffles

Willamette University policy permits raffles to be held on campus under the parameters of and local laws and a State of Oregon Class “A” raffle license. All staff, faculty, and student organizations planning a raffle must register with and report their raffle event and proceeds to the Administrative Services Office at 503-370-6112. Please contact our office for assistance.

“Raffle” means a form of a lottery in which each participant buys a ticket for an article or money designated as a prize and where the winner is determined by a random drawing. A raffle includes the elements of consideration, chance and a prize. Consideration is presumed to be present unless it is clearly and conspicuously disclosed to prospective participants that tickets to the drawing may be acquired without contributing something of economic value. Tickets for a raffle are usually sold outside of the event.

The following information must be printed upon each ticket sold or otherwise provided to each purchaser at the time of the ticket sale:

• The date and time of the drawing
• The location of the drawing
• The name of the organization conducting the drawing
• The price of the chance
• A full and fair description of the prize or prizes to be awarded
• The retail market value of each prize to be awarded, and the total number of tickets which may be sold.

If there are no special raffle tickets printed, it is required that you have at all ticket sale locations a flyer/poster listing the required information as stated above. The Office of Student Activities can assist you in developing and printing raffle tickets.

Raffle Records and Reports - Oregon Administrative Rule 127-25-310

1. 137-025-0240 Raffle Records
   

   • Araffle licensee shall maintain the following records or information with regard to individual raffle games and retain the information for a period of three years:

     • The total amount of proceeds received from the sale of tickets for each raffle game;
     • All expenses relating to the conduct of each raffle game; and
     • The winning ticket stubs.

   • A Class A licensee shall maintain a raffle log book for all raffle games where sales are intended to exceed $10,000. The raffle log book shall be retained by the licensee for a period of three years. The raffle log book shall contain:

     • A list of the names of all volunteers or employees who receive raffle tickets for sale;
     • The numbers of tickets received by each seller;
     • The number of purchased tickets returned to the licensee by each seller; and
     • The amount of money from ticket sales returned to the licensee by each seller.
2. 137-025-0250 Raffle Receipts
   

   • A record shall be prepared by a raffle licensee for each winner of a prize with a retail value of $100 or more, which shall include:

     • The name of the licensee;
     • The date of the drawing;
     • A description of the prize;
     • The name and address of the prize winner; and
     • The signature of the prize winner.

   • A raffle licensee shall obtain a receipt from the seller/distributor for all noncash prizes awarded with a retail value of more than $500.

   • The preceding receipts shall be retained by the licensee for a period of three years.

3. 137-025-0260 Notice of Raffle Game
   
   • Prior to conducting sales of raffle tickets, each Class A raffle licensee shall submit to the Department a completed raffle notice for all raffles where sales are intended to exceed $10,000.

   • The notice shall be submitted on a form to be obtained from the Department. The information to be submitted shall include:

     • The name of the organization;
     • The organization's raffle license number;
     • The location, date and time for the draw;
     • A description of and the retail value of the prizes to be awarded;
     • The total number of tickets to be offered for sale and the price of each ticket; and
     • A copy of a sample ticket.
4. 137-025-0270 Raffle Reports
   

   • Araffle licensee shall file an annual report with the Department of Justice no later than 60 days after the end of the license year. The report shall be on a form prescribed by the Department. The report shall include the following information:

     • The number of raffle games held during the license year;
     • The date of each drawing;
     • The total sales of each game;
     • The total expenses relating to the conduct of each raffle game;
     • The total amount of cash prizes and the total cost to the licensee of all noncash prizes awarded;
     • The total expenses of all games expressed as a percentage of the total raffle handle; and
     • The net income from raffle games.

   • All raffle reports shall be signed by a responsible official of the organization.