Residential Services

Application for Early Arrival 2014

Willamette University has many demands on its housing accommodations during the summer months ranging from repairs and general maintenance to scheduled events and conferences. Preparing a residence hall for occupancy requires many hands and many hours. Our facilities staff is busily working to prepare your room for your arrival. Many times, we are simply not ready to provide the experience and support you deserve until the actual dates of your contract.

Prior to the scheduled opening of the residence halls, our new students are welcomed to Willamette with our Opening Days program. Events during Opening Days are designed to help students enter into college life at Willamette and are exclusive to those students. In order to best facilitate this effort, it is our policy to limit the number of returning students permitted on campus during Opening Days.

Early Arrival Request Form

If you have any questions or concerns regarding your early arrival on campus, please contact the early arrival staff by email at ea-housing@willamette.edu.

  1. Can I request early arrival?
  2. How much will it cost?
  3. Are all early arrival applications approved?
  4. What are alternatives to early check-in?
  5. So, what’s next?

1. Can I request early arrival?

Requests to arrive early can be made. It is a privilege to be allowed on campus prior to the scheduled opening of the residence halls. All students needing to move into the residence halls before their official arrival date must submit an Early Arrival Request form no later than August 4, 2014. Requests must be submitted online by completing the Early Arrival Request Form. No requests will be accepted by telephone or email. If you are here to work on campus, you may arrive up to 24 hours before your shift or training starts.  Please know, by submitting an application you are not guaranteed approval to arrive early. Your application is also subject to a conduct check.

[back to top]

2. How much will it cost?

Students approved to arrive early (prior to Thursday, August 21st for new students and Sunday, August 24th for returning students), pay $100 per night. Exceptions are Fall athletes, Opening Days Leaders, Jump Start Leaders/Participants, new international students and students who provide  “essential” opening functions such as Bistro Managers, Collegian Staff, WITS Help Desk, WEB and WEMS. These students will be permitted to arrive early as long as they are listed on their group’s roster (submitted by August 1st) and are not subject to the per night charge if they arrive during their assigned time. Arriving prior to the assigned time results in the per night charge. (Examples given above are not a complete list of “essential” functions. Please consult your advisor if you have questions about your group’s ability to arrive early or if a charge applies.)

[back to top]

3. Are all early arrival applications approved?

No. Early check in applies to fall athletes, Jump Start groups and students who provide essential functions that pertain to opening the academic year. Examples of applications that are not approved are:

  • You are a student living in an apartment and want to arrive early to set it up.
  • Your roommate is here and you want to be here, too.
  • Your parents are going on vacation and they need to drop you off.
  • You have a summer lease that is expiring before the halls open and need a place to stay.
  • It’s just more convenient for you to arrive earlier and you want to come early.
  • You work in town.

We understand that a student may have a legitimate reason to arrive early. These requests will be handled on a case by case basis. 

[back to top]

4. What are alternatives to early check-in?

We know you’re excited to come back, but if you’re not approved to arrive early, there are other options that may work for you.

  • Stay in a hotel.
  • Stay with an off-campus friend.
  • Stay home a little longer.

[back to top]

5. So, what’s next?

If you choose to submit an Early Arrival Request Form, your application is reviewed and you will get an email that will authorize or deny your request. You will also receive instructions on how and where to get your key along with other important information you should know.

[back to top]