Residential Services

2014-2015 Housing Selection for Returning Students

We have enjoyed having you on campus this year and encourage you to think about your housing preference for next year. Please read the following information and contact a member of your Residence Life staff if you have any questions.

The priority order for housing selection is on campus rising seniors, abroad rising seniors, on campus rising juniors, on campus rising sophomores and American Studies Program students. All on campus and abroad students are assigned a randomly generated lottery number for use in the housing selection process.

Timeline for Housing Selection, 2014-2015

Throughout March Information meetings held for Residence Life staff, Sorority officers and students
March 31 - April 18 Application period for 2014-2015 freshman and sophomores requesting an exemption from the residency requirement. Students will be notified of the committee's decision during finals week.
April 3 - April 7

Sorority sign-up

April 4 Gender Neutral Assignment Applications due to Residence Life
April 9 - April 14 In-House Selection for students who plan to remain in their current residence hall/apartment
April 16 & April 17 Housing packets available at Residential Services for the All Campus Lottery participants
April 17 All Campus Lottery: 6:00-10:00 pm, Ford Hall, room 102
May 9
Juniors and Seniors who elect to cancel their contract/lease for 2014-2015 to move off campus have until 11:59 p.m. to notify Residential Services in writing that they wish to cancel.  Cancellations to move off campus after this date carry a non-negotiable penalty ($750 for contracts; $900 for leases).

Residency Requirement

All freshmen and sophomores are required to live on campus unless they are married, over 21, have dependent family under your care (parent or child), or living with parent(s)/legal guardian(s) within a commutable distance of 25 miles or less. Students must have completed 15.00 credits at the end of spring semester to be considered a junior.

Freshmen and sophomores who are interested in living off campus next year, but do not meet these criteria, may apply for a waiver of the Residency Requirement. Applications are available in Residential Services. Applications and all supporting documentation are due to Residential Services by 5 PM, April 18, 2014. The Residency Requirement Waiver Committee only grants exemptions in extreme circumstances. Committee decisions will be made during finals week.

All freshmen and sophomores, regardless of whether they are applying to live off campus need to participate in the housing selection process for 2014-2015. Students with approved waivers for 2013-2014 need to reapply for 2014-2015 or select a room on campus. Students who are required to live on campus and fail to complete the housing registration process will be assigned to a space after the housing registration process is complete and will be referred to the campus conduct office.

Housing Selection Process

Housing Selection is a three part process. Students may only participate in one part. Before Spring Break, all returning students will be emailed a unique electronically generated number for use in the housing selection process. Priority order is: rising seniors living on campus; rising seniors abroad; rising juniors on campus; rising juniors abroad; on campus rising sophomores and American Studies Program (ASP) students. These numbers will be used for priority for participants in the All Campus Lottery on April 17th. The students/staff in charge of housing selection in Part 1 or Part 2 (see below) may also use these unique numbers for their processes if they choose to.

If you are moving into your sorority, you will not need your pre-assigned number. If you are staying in your current hall or participating in the All Campus Lottery, your lottery number may be used to determine the order of selection for your room. Mutual roommates should use the highest number assigned among the roommates

Part 1: Sorority In-House (April 3-7)

Sorority affiliates who will be living in their chapter's University designated housing next year sign up for a room between April 3-April 7 by submitting a signed contract and preference card to the officer in charge of housing. Affiliates are eligible to sign-up for a residence hall/apartment on campus after their designated housing is full and they have signed their chapter's waiting list. Sorority affiliates who are assigned to residence halls/apartments will be reassigned if a space opens up in their designated housing. Sorority students who are not on their chapter's waiting list will not be able to participate in Parts 2 or 3.

Part 2: Residence Hall/Apartment In-House (April 9-14)

In-House Selection for Residence Halls, UAP and Haseldorf

Students who plan to stay in the same residence hall/apartment next year participate in an in-house selection process between 4/9-4/14. Meetings will be held by your Residence Life staff member to explain the process in more detail. If you are joining a mutual roommate in their current building, you participate in their in-house selection process together. At your in-house time, you will select a space and return your signed contract and preference card to the staff member in charge.

Part 3: All Campus Lottery (April 17)

All students interested in moving into a different residence hall/apartment next year will participate in the All Campus Lottery on 4/17. To participate in the lottery, pick up a housing registration packet at Residential Services on 4/16 and 4/17 (or print it from the web site). The All Campus Lottery is held in Ford Hall, room 102 from 6:00-10:00 pm. Bring your student ID, signed contract/lease and preference card to the lottery according to the time assigned to the number you are emailed.

Housing selection notes:

  • Students who wish to be roommates must mutually request each other when they turn in their housing materials.
  • Triple (rooms/suites/UAP 5th and 6th floors) are only assigned to three mutually requested roommates during housing selection.
  • Students who sign up for a triple room/suite are moved to a double room if a roommate cancels during the summer. UAP students must find a 3rd roommate or pay the 2 person rate if a roommate cancels at any time (if both roommates cancel, the apartment cannot be secured by one person).
  • Some rooms are reserved in each residence hall for incoming students prior to the lottery. This is done to insure that all classes are represented in every residence hall.
  • All ASP students must have a mutual roommate request with a CLA student to sign up for a room/UAP space. If an ASP student does not have a mutual request with a CLA student, they will be assigned with the incoming class this summer.  ASP are not eligible for assignment to an apartment except UAP 5 & 5
  • Mixed Gender / Gender Neutral Housing Options: The following options are available for co-ed living: 4 bedroom apartments in the Kaneko Commons, 2 bedroom apartments in Kaneko Commons and Haseldorf, 3 person suites and shared singles in the Kaneko Commons.
  • Gender Neutral Housing (sharing bedrooms) must complete the GNH application and be approved by Residence Life before submitting a housing contract/lease.

2014-2015 Rates for Room and Meal Plan

All students under contract are required to participate in a meal plan.

All single rooms will cost an additional $750-$1,500, depending on the location.

Cost savings options will be offered at UAP (sophomores on floors 5 and 6; juniors and seniors on floors 1-4 and 7).

  • 3 mutually requested students may choose to share a one bedroom apartment and split the prevailing rent 3 way plus an up charge for the additional utilities.  This is a cost savings of $580 per student per semester over a UAP with 2 occupants (floors 1-4) and $870 per student per semester in a 7th floor apartment with 3 occupants. The following furniture will be supplied by the University: shared closet space, standard twin bed/mattress per resident, dresser per resident, 3 writing surfaces (2 student desks, 1 dining room table).
  • Sophomores electing to live at UAP participate in the Willamette Meal Plan Program.

Apartment Options

Annual lease rates include a partially furnished apartment and utilities (except telephone). The rent will be equally divided by the actual number of occupants. Each resident is responsible for paying a $200 cleaning deposit (see lease) that is refunded if the apartment meets all cleaning specifications at check-out. No partial refunds will be given.

The Apartment Lease differs significantly from the Residence Hall Room and Meal Plan Contract. Assignment to multiple occupancy apartments is by mutual request only. Each student is collectively responsible for the full payment of the advertised rent amount for the particular apartment. If, at any point during the term of the lease, a resident cancels their lease for any reason, the remaining resident(s) is responsible for either finding a new apartment mate or moving. Apartment occupancy is for the entire term of the lease. Haseldorf, Kaneko Commons and UAP residents sign an eligibility statement declaring they are eligible for assignment and are in good academic and disciplinary status with the University. Apartments are only assigned to capacity with mutual roommates.  Residential Services does not make apartmentmate assignments.

Graduate Students

On campus housing is not guaranteed for non-resident graduate students. Current off campus and new graduate students interested in an apartment at UAP or Haseldorf may come to the Service Center to sign the waiting list. Availability of apartments for graduate students will be announced in early June and will be assigned on a first come, first serve basis.

Apartment Lease/Off Campus Meal Plans

Students living in campus apartments or off campus may purchase any of the Willamette Meal Plans by contacting Residential Services for a contract.

Summer Housing

Haseldorf and the University Apartments are open this summer from 5/16/14 - 8/1/14. Summer leases are available at the Service Center after Spring Break.

Assignment Confirmation/Cancellation Grace Period

A housing confirmation email will be sent out the first week of May from Residential Services. This is the time to make sure everything you signed up for is correct. The contract/lease is for the entire academic year. The grace period to cancel without financial penalty ends at 11:59 p.m. on Friday, May 9, 2014. Qualifying students who cancel their contract/lease to move off campus after the published deadline are assessed the non-negotiable cancellation fee ($750 for contract; $900 for apartment lease).

Personal Property Insurance

Willamette University is not responsible for the loss or damage of personal property and advises all students to cover their belongings under their own insurance.