Housing Selection for Returning Students - 2012-2013

2012-2013 Housing Selection

We have enjoyed having you on campus this year and encourage you to think about your living situation for next year. This week our information packet regarding on-campus housing selection for the 2012-2013 academic year and summer 2012 will be distributed to Residence Life staff and Greek chapters with University designated housing. Please read the following information and contact a member of your Residence Life staff if you have any questions.

Lottery numbers are randomly generated and electronically assigned to all on campus and abroad students for use in the housing selection process.  The priority order is on campus rising seniors, abroad rising seniors, on campus rising juniors, on campus rising sophomores and American Studies Program students.  If you are moving into your fraternity or sorority or participating in the Kaneko selection process, you will not need your pre-assigned number.  If you are staying in your current hall or participating in the all campus lottery, you will use your lottery number to determine the order of selection for your room.  Mutual roommates may use the highest number assigned among the roommates.

Timeline of Housing Selection 2012-2013

Residency Requirement

All freshmen and sophomores are required to live on campus unless they are married, over 21, or living with parent(s) within a commutable distance of 25 miles or less. Students must have completed 15.00 credits at the end of spring semester to be considered a junior.

Freshmen and sophomores who do not meet these criteria and who would like to live off campus next fall need to pick up an application for a waiver of the residency requirement in Residential Services. It needs to be returned with all supporting documentation by April 20, 2012. Exceptions are granted by the Residency Waiver Committee only in extreme circumstances. Committee decisions will be made during finals week.

All freshmen and sophomores, regardless of whether they are requesting to live off campus will need to participate in the housing selection process for 2012-2013. Anyone who is required to live on campus and fails to complete the housing registration process will be assigned to a space after the housing registration process is complete and referred to the campus conduct office.

Housing Selection Process

Housing Selection for 2012-2013 is a three part process. Students may only participate in one part. After Spring Break, all returning students will be emailed a unique electronically generated number in the following priority order: rising seniors living on campus; rising seniors abroad; rising juniors on campus; rising juniors abroad; rising sophomores on campus. These numbers will be used for priority for participants in the all campus lottery on April 19th. The students/staff in charge of housing selection in Part 1 or Part 2 (see below)may also use these unique numbers for their processes if they choose to.

Part 1: Greek In-House (April 2 - April 9)

Greek affiliates who will be living in their chapter's University designated housing next year sign up for a room between April 2-April 9 by submitting a signed contract and preference card to the officer in charge of housing. Greek affiliates are eligible to sign-up for a residence hall/apartment on campus after their designated housing is full and they have signed their chapter's waiting list. Greek affiliates with University designated housing who are assigned to residence halls/apartments will be reassigned if a space opens up in their designated housing. Fraternity affiliates are also responsible for complying with the provisions for chapter membership as outlined in the Fraternity Housing Agreement.

Part 2: Kaneko Commons Selection (4/11) & Residence Hall/Apartment In-House (April 12-17)

Kaneko Commons Lottery

The Kaneko lottery works by a points-based system that rewards respect and involvement in the community, rather than the standard credit based system. The worksheet details the steps that must be taken in order to participate in the lottery, and gives a timeline of events.  If you plan to apply to keep your current room, please complete the Squatting Application (log-in required) as well. All students interested in moving into the Kaneko Commons will participate in the Kaneko Commons Selection on 4/11. For more information on the Commons selection process, visit Kaneko Lottery Worksheet (log-in required). If you have any questions regarding the Kaneko lottery please contact Kaneko Coordinator, Joanna Means <jmeans>.

In-House Selection for residence halls, UAP and Haseldorf

Students who plan to stay in the same residence hall/apartment next year participate in an in-house selection process between 4/12-4/17. Meetings will be held by your Residence Life staff member to explain the process in more detail. If you are joining a mutual roommate in their current building, you participate in their in-house selection process together. During your in-house night, you will select a space and return your signed contract and preference card to the staff member in charge.

Part 3: All Campus Lottery (April 19)

All students interested in moving into a different residence hall/apartment next year will participate in the all campus lottery on 4/19. To participate in the lottery, pick up a housing registration packet at Residential Services on 4/18 and 4/19. The All Campus Lottery is held in the Montag Den from 5:30-10:00 pm. Bring your student ID, signed contract/lease and preference card to the lottery according to the time assigned to the number you are emailed.

Housing selection notes:

• Students who wish to be roommates must mutually request each other when they turn in their housing materials.
• Triple rooms are only assigned to three mutually requested roommates during housing selection.
• Students who sign up for a triple are moved to a double room if a roommate cancels.
• Some rooms are reserved in each residence hall for incoming students prior to the lottery. This is done to insure that all classes are represented in every residence hall.
• All ASP students must have a mutual roommate request with a WU student to sign up for a room/apartment. If an ASP student does not have a mutual request with a Willamette student, they will be assigned with the incoming class this summer.
• Mixed Gender / Gender Neutral Housing Options: The following options are available for co-ed living: 4 bedroom apartments in the Kaneko Commons, 2 bedroom apartments in Kaneko Commons and Haseldorf, 3 person suites and shared singles in the Kaneko Commons.

2012-2013 Rates for Room and Meal Plan

All students under contract are required to participate in a meal plan.

All single rooms will cost an additional $750-$1,050, depending on the location.

Cost savings options will be offered at UAP and Kaneko B/C double rooms.

• UAP: 3 students may choose to share a one bedroom apartment and split the prevailing rent 3 way plus an up charge for the additional utilities.  This is a cost savings of $650 per student per semester over a UAP with 2 occupants (floors 1-6) and $787.50 per student per semester in a 7^th floor apartment with 3 occupants.
• Kaneko B/C wing double room with private bath: 3 students may choose to occupy the room.  A bed and dresser will be added to the room with 3 people sharing 2 closets and 2 desks at a cost savings of $125 per semester per student.

Apartment Options

Annual lease rates include a partially furnished apartment and utilities (except telephone at Haseldorf). The rent will be equally divided by the actual number of occupants. Each resident is responsible for paying a $200 cleaning deposit (see lease) that is refunded if the apartment meets all cleaning specifications at check-out. No partial refunds will be given.

The Apartment Lease differs significantly from the Residence Hall Room and Meal Plan Contract. Assignment to multiple occupancy apartments is by mutual request only. Each student is collectively responsible for the full payment of the advertised rent amount for the particular apartment. If, at any point during the term of the lease, a resident cancels their lease for any reason, the remaining resident(s) is responsible for either finding a new apartment mate or moving. The only exception to this is for apartment mates who cancel to move off campus during the term of the lease. This student is responsible for their portion of the rent until the university leases the apartment to an approved Willamette student. Apartment occupancy is for the entire term of the lease. Haseldorf, Kaneko Commons and UAP residents sign an eligibility statement declaring they have at lease junior class standing and are in good academic and disciplinary status with the University. Apartments are only assigned to capacity with mutual roommates.  Residential Services does not make apartmentmate assignments.

Graduate Students

On campus housing is not guaranteed for non-resident graduate students. Current off campus and new graduate students interested in an apartment at UAP or Haseldorf may come to the Service Center to sign the waiting list. Availability of apartments for graduate students will be announced in early June and will be assigned on a first come, first serve basis.

Apartment Lease/Off Campus Meal Plans

Students living in campus apartments or off campus may purchase any of the Willamette Meal Plans by contacting Residential Services for a contract.

Summer Housing

Haseldorf and the University Apartments are open this summer from 5/18 - 8/8. Summer leases are available at the Service Center after Spring Break.

Assignment Confirmation/Cancellation Grace Period

A housing confirmation email will be sent out the first week of May from Residential Services. This is the time to make sure everything you signed up for is correct. The contract/lease is for the entire academic year. The grace period to cancel without financial penalty ends at 11:59 p.m. on Friday, May 11, 2012. Qualifying students who cancel their contract/lease to move off campus after the published deadline are assessed the non-negotiable cancellation fee ($600 for contract; $750 for apartment lease).

Personal Property Insurance

Willamette University is not responsible for the loss or damage of personal property and advises all students to cover their belongings under their own insurance.