Student Academic Grants and Awards

Fulbright Reference Letter/ETA Reference Form FAQ

  1. What if a student wants me to write a reference letter or fill out an ETA reference form, and also provide a language proficiency form?
  2. My student is applying for an ETA grant. Do I have to fill out the ETA reference form, or can I provide a recommendation letter that provides the same information?
  3. Do I need to provide my letter or ETA reference form both electronically and in hard copy?
  4. What happens if I discover a mistake after I submit my recommendation or ETA reference form?

1. What if a student wants me to write a reference letter or fill out an ETA reference form, and also provide a language proficiency form?

While it is easiest for everyone to have someone different for each of these functions, the Fulbright program recognizes that sometimes the applicant must have a language proficiency form from someone who has also written a letter or provided an ETA reference form. The online application system does not allow the student to enter the same contact information for more than one category, however; in this case, you may provide the student with a second email address (your personal address, for example) to enter into the system, so that you will be able to submit the language proficiency form electronically as expected by the system.  If you do not have a second email address, you may provide the language proficiency form in hard copy to the SAGA office.

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2. My student is applying for an ETA grant. Do I have to fill out the ETA reference form, or can I provide a recommendation letter that provides the same information?

You must fill out the ETA reference form.  The program feels that requiring the form from every reference makes it easier for regional review committees and host commission members to evaluate applicants fairly by providing similar information for all candidates.

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3. Do I need to provide my letter or ETA reference form both electronically and in hard copy?

Yes-the electronic copy is used by the Willamette Undergraduate Awards committee in evaluating students for the Campus Committee Evaluation, and by the program's regional review committees that evaluate applications for recommendation to the applicants' host countries.  The university is required to submit hard copies, with signatures as appropriate, in order for the application to be considered complete.

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4. What happens if I discover a mistake after I submit my recommendation or ETA reference form?

As long as you discover the mistake--or decide you need to change something-at least 36 hours before the final electronic submission deadline, it is not too late.  You will need to contact the web staff for the Embark application system (the contact information is on the site, and in the email you received with submission instructions) to ask them to unsubmit the letter or ETA reference form.  You will then be able to make changes, but you must re-post the letter or form before the final submission deadline: midnight Pacific Time on October 19, 2009.

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