Willamette University

Scheduling, Events and Conferences

Event Request Form: Alcohol Request

The University serves alcohol through an exclusive third party vending contract. Alcohol use or consumption is not acceptable as the main focus of an event. No student body fees (i.e. ASWU, HHR, Club Dues, etc.) can be used to purchase or contract for alcohol at an event. Alcohol must be served by a third party vendor. You should contact Bon Appetit no later than two weeks prior to your event to arrange alcohol service.

Please review the University Alcohol Policy for approved locations. By submitting this registration form, the individuals and organization representative agree to hold the event in compliance with all applicable laws and University guidelines, including the University Alcohol Policy.

Note: Field Names in Red are Required.

Requesting Individual
Contact Email
Event Title
Date(s) of Event
Time(s) Alcohol will be available for attendees(Note: Security requirements will be extended beyond this time frame to facilitate setup/cleanup)
Room/Location of Alcohol
Number Attending
Willamette University Account numbers that damage or stewardship billings may be charged to:
Sponsoring Organization or Department
Contact person(s) on-site during the event
Food items prominently displayed and available?Yes
No
What type of food will be served?
Have you contacted Campus Safety (503-370-6911)?Yes
No
Will attendees be arriving at the same time?Yes
No
Are you willing to abide by the alcohol publicity guidelines?Yes
No
Attendees affiliated with Willamette aware of possible Willamette ID requirement?Yes
No
N/A
Have you made arrangements for monitoring the entrance and egress from the facility?Yes
No
Please explain your arrangements
Will there be minors present? (under 21)Yes
No
What age verification mechanism will you use?
What type of alcoholic beverages are you requesting to serve?Beer/Ale
Wine
Both
Are you requesting that alcohol be directly or indirectly sold at the event?Yes
No
Who is providing non-alcoholic selections?Sponsoring group
Bon Appetit
Description of non-alcoholic selections: