Event Request Forms:

These forms represent scheduling requests ONLY. Upon submission, you will receive a confirmation that your request has been sent to the Office of Scheduling, Events and Conferences (Open M-F 8:00am-5:00pm). Please allow 24 hours for confirmation that your request has been granted (note: requests submitted on Friday may not be seen until Monday). Confirmations will be e-mailed to the address you list in the form.

If more information is needed for confirmation, a Scheduling Department representative will be in contact.

Student Organizations: If you would like to schedule an event that is being organized by a registered student organization, please use this form. (Willamette student login required)
Off-Campus: If you are representing an off-campus organization wishing to rent Willamette University facilities for an event, please use this form so we may contact you with accurate quote information.
Quick Form: If you would like to schedule a simple one-time meeting or a weekly department meeting, please use this form. If the event requires use of A/V equipment or if catering will be ordered, please use the Scheduling Request Form below. (Willamette login required)
Scheduling Request Form: If you're not sure which category your event falls into or if the event requires the use of A/V equipment or catering will be ordered, please use this form, not the Quick Form. (Willamette login required)
Alcohol Request Form: If alcohol service will be part of your on-campus or university sanctioned event, you must submit this form at least 12 business days prior to the event date. For more information on University's Alcohol Policy, click here.
Zena Forest Request Form: Advance permission to access Zena is required. If you would like to request to use the forest/farm, you must submit that request at least 5 days in advance of the requested date.

Other Forms:

Cat Cavern Closure Request Form: The Cat is a designated food service facility between the hours of 8:00am and 2:00pm, Monday through Friday. Most events scheduled during these times can take place in other campus locations. Nonetheless, if you feel that the Cat Cavern is the only appropriate location for your event and it falls between the Cat's normal hours of operation, you will need submit this form for approval. Completed forms may be e-mailed to schedule@willamette.edu. For more information, please read the Cat Cavern Closure Policy.
Event Classification/Waiver Request Form: If you are not sure what category of event the activity you are planning falls into, or you would like to request a fee waiver or reduction, you can fill out this form and submit it to schedule@willamette.edu. For more information on event categories, please refer to the General Policy.
Credit Card Authorization Form: If you would like to pay for the rental of university facilities via credit or debit, you may fill out this form and submit it to schedule@willamette.edu or call the Office of Scheduling, Events & Conferences at 503-375-5442. Please allow 3-5 business days for credit card payment processing.
Thetford Lodge Drawing Form: Thetford Lodge is only available for use by University faculty, staff and student groups. Reservations can be made by submitting a drawing form at the Information Center by noon on the following dates: September 1st for the fall semester, January 1st for the spring semester and May 1st for summer use. Reservations are assigned through a lottery facilitated by the University Facilities and Events Committee (UFEC). For more information about the Lodge, click here.