Student Accounts

1098-T Information

Access to Your 1098-T Statement

Your electronic 1098-T statement can be accessed using the following link:


FAQ's

  1. What is Form 1098-T?
  2. What are qualified education expenses?
  3. Will I receive a copy of the 1098-T in the mail?
  4. Is my Form 1098-T available online?
  5. What constitutes the payments figure in Box 1?
  6. Why is Box 2 on the Form 1098-T blank?
  7. Why did Willamette University change its reporting method on the Form 1098-T in 2011?

1. What is Form 1098-T?

The 1098-T is an IRS form that is distributed in January to students who had qualified education expenses during the previous calendar year. The form, in conjunction with personal financial records, can be used by students and their families to compute an education tax credit or deduction for their tax return.  However, receipt of the 1098-T does not automatically make a student eligible for an education-related tax credit or deduction. Please consult a tax adviser or read about education-related tax credits and deductions on the IRS website at www.irs.gov. The following are examples of helpful resources on the IRS website: Publication 970, Form 8863.

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2. What are qualified education expenses?

Qualified education expenses are tuition and certain related expenses required for enrollment or attendance at the University. The following are qualified education expenses at Willamette University: tuition charges, mandatory student fees, and certain fees required for courses.  All other charges, including housing and meal plans, are not qualified education expenses.

For more information on qualified education expenses please consult Publication 970, or similar resources on the IRS website at www.irs.gov.

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3. Will I receive a copy of the 1098-T in the mail?

Willamette University prepares the Form 1098-T for any student who made payments for qualified education expenses during the previous calendar year. The 1098-T is mailed out in January and you should receive a copy no later than January 31st. Please note that students who consent to electronic delivery of the 1098-T will receive an e-mail notification that the form is available online. Students who agree to electronic distribution of the 1098-T will not receive a paper copy.

PLEASE NOTE: Per IRS regulations, Willamette University is not required to provide the 1098-T form to students in the following instances:

  1. Students whose qualified tuition and related fees are entirely waived, or paid entirely with scholarships or grants.
  2. Students who are not U.S. citizens (unless requested by the student).
  3. Students who were only enrolled in courses for which no academic credit is offered.
  4. Students whose qualified tuition and related expenses are covered by a formal billing arrangement between an institution and the student's employer, or a government entity.

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4. Is my Form 1098-T available online?

Yes (but, see note below).  However, the current year Form 1098-T is typically not available online until January 31st.  Prior year versions of the form can be viewed online at any time.

In order to access the electronic version of your form please click on the following link: 1098-T form. Then, follow these instructions:

  1. Enter your Willamette e-mail username and password.
  2. After entering your Willamette University log in information you will be asked to be re-directed to a third party website (ECSI, a third party service provider, assists Willamette with the processing and distribution of the 1098-T).  Click "Login" to continue to their website and your form.
  3. On the ECSI website select "Tax Information" from the menu.  You will be directed to the page with your 1098-T forms.  Select the year that you wish to see and click the word "View".

If you need additional assistance please contact the Student Accounts Office at (503) 370-6710.

NOTE: In certain instances (see FAQ #3), Willamette is not required to provide a 1098-T to students.  If you will not be receiving a form you will not be able to access the website where the electronic forms are located.

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5. What constitutes the payments figure in Box 1?

Per IRS regulations, amounts to be reported as payments in Box 1 include the following: personal payments, loan amounts (amounts that will need to be paid back to a lender, such as Stafford loans and Plus loans), and scholarships/grants received during the calendar year less any refunds issued due to overpayments on the account. PLEASE NOTE: Total payments reported in Box 1 cannot exceed the amount of applicable qualified education expenses.

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6. Why is Box 2 on the Form 1098-T blank?

The IRS requires colleges and universities to report either payments made by students for qualified expenses ("payment method") or amounts billed to students for qualified expenses ("billing method"). Willamette University has elected to use the payment method to report information on the 1098-T. As a result, the University reports amounts paid by students for qualified education expenses (Box 1) and does not report amounts billed to students (Box 2). This does not negate the relevance of amounts billed for qualified education expenses. We have provided supplemental information detailing your student account activity (including amounts billed during the year) below your Form 1098-T. We hope this information will prove helpful in determining your eligibility for an education-related tax deduction or credit.

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7. Why did Willamette University change its reporting method on the Form 1098-T in 2011?

Since the majority of individual taxpayers report information on their tax return on a cash basis, the University believes it is more consistent to report actual payments made on the 1098-T. The alternate method of reporting, amounts billed for qualified tuition and fees, is closer to an accrual basis for tax reporting purposes. Individual taxpayers do not typically report on an accrual basis on their tax returns. At the same time, we do want to emphasize that payments made, amounts billed, and scholarships/grants received (Box 5) are all important pieces of information in making an assessment of your eligibility for an education tax credit or deduction. Therefore, we provide a student's full account activity as supplemental information below the Form 1098-T. For more information on how to determine if you are eligible for an education tax credit or deduction, please consult a tax adviser or Publication 970. Publication 970 can be found on the IRS website at www.irs.gov.

Willamette changed its reporting method on the Form 1098-T to payments made for qualified education expenses (Box 1) starting with the 2011 tax year. Prior to tax year 2011, Willamette utilized the amounts billed method of reporting (Box 2).

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