• Accounting
• Financial Affairs
• Human Resources
• Student Accounts
  • General Information
    • Tuition and Fees
    • Payment Plan
    • Room and Meal Plans
    • Bill and Payment FAQ
    • Withdrawals
  • Incoming CLA Student Information
    • July Mailing
    • Bill and Payment FAQ
    • Payment Plan
    • Authorization to Release Information
    • Undergraduate Student Account Agreement
  • Bill and Payment FAQ
  • Financial Aid
  • Student Accounts on Jason
  • Electronic Bill - Student
  • Electronic Bill - Authorized Payer
  • Forms
    • Authorization to Release Information
    • Undergraduate Student Account Agreement
  • Meet the Staff
• Perkins Loans
• Payroll

Welcome to Willamette University!

Congratulations on choosing Willamette University for your undergraduate education. We hope that you will have a rewarding experience at Willamette and that your time here will lay a solid foundation for your future.

This letter will explain the billing process for tuition and fees, our payment plan, the student health insurance waiver and other pertinent matters. The information contained in this letter can also be found on the Student Accounts web page at http://www.willamette.edu/dept/studentaccounts. Please direct completed forms discussed in this letter along with checks for tuition and fees to the following address:

Willamette University
Student Accounts Office
900 State Street
Salem, Oregon 97301

Online Statements for Tuition & Fees

Willamette University bills students on a semester basis for tuition, fees, room & meal plan, and other incurred charges. The initial statements for fall and spring semester are distributed in mid July and mid December, respectively. Subsequent statements are distributed on a monthly basis thereafter. All statements are posted to Willamette's online billing system called QuikPAY. Your e-mail user name and password serve as your log in to QuikPAY. Also, you can set your parent(s) up as an authorized payer on QuikPAY. Please refer to the Billing and Payment FAQ's for more information on how to use QuikPAY. You will receive an e-mail each time a new statement has been posted to your account on QuikPAY. This e-mail will include a link to the online billing website. The following are direct links to QuikPAY:

Student link to QuikPAY: https://secure.willamette.edu/services/quikpay/

Parent/Authorized sponsor link: http://quikpayasp.com/willamette/studentaccounts/authorized.do

Your online account can also be accessed through the menu on the Student Accounts web page: http://www.willamette.edu/dept/studentaccounts. Select either "Electronic Bill - Student" or "Student Account on JASON" from the menu. JASON is Willamette University's internal web and includes a screen where account detail can be viewed. This is an informational system that can only be accessed by students and does not accept payments.

Tuition Payment options

Payments are due one month after the billing date on your statement. Your statement will clearly state a due date. Unpaid tuition balances are subject to a $50 late fee and a 1 percent monthly finance charge. Payments can be made online through QuikPAY, via US mail or at the cashier's window on the 1st floor of Waller Hall. Online payment options are eCheck (payment from your bank account) or credit card. Credit card payments can only be made on the QuikPAY website. Willamette does not accept credit card payments over the phone. Credit card payment options are MasterCard, Discover and American Express. Visa is not an option for credit card payments. Please note: If you make a credit card payment your card will be assessed a fee equal to 2.75% of the tuition payment. This fee will be assessed at the time of your payment. If you make a payment by mail please include your name and student ID number on the check. Please send payments to the Student Accounts office at the address noted above.

Payment Plan

Willamette offers a deferred payment program through Tuition Management Systems (TMS), a third party service provider. This interest-free payment plan offers students a program through which educational expenses for the year can be spread out over 8, 10 or 12 months. This monthly payment plan option has a $75 application fee for the year. Under this plan you divide your net expenses for the entire year by 8, 10 or 12 to determine your monthly payment. If you enroll in the payment plan please remember to compare your calculated budget to your actual account balance on QuikPAY or JASON. Please call TMS at 1-800-356-8329 or visit their website at www.afford.com for more information.

Student Health Insurance

All students attending Willamette University half time or more are required to carry health insurance. Willamette University automatically places students on a third party insurance carrier policy. Student health insurance is billed annually at the beginning of the academic year and appears on your first statement for tuition and fees. If you have coverage under another plan you can go online (http://www.eiia.org/willamette/ ) after July 1, 2009 to waive out of Willamette's student insurance plan. This plan must be waived by September 20, 2009 if you do not need the insurance coverage for this year. If you waive out of the insurance plan please review your student account on QuikPAY, or JASON, to verify that the health insurance waiver has been credited on your account. To find out more about the student health insurance plan and the waiver process go to http://www.willamette.edu/dept/health/insurance/ or call 503-370-6972.

Authorization to Release Information form

The Family Educational Rights and Privacy Act of 1974 (FERPA) protects the privacy of individual students by placing certain restrictions on the disclosure of information contained in a student's university records. In order for the Student Accounts office to honor a verbal or written request for information by anyone other than the individual student, one of the following must occur:

• The student must print, complete and sign an Authorization to Release Information form and return it to the Student Accounts office. This form can be accessed through the following link: Authorization to Release Information
• Or, the student must set a parent or guardian up as an authorized payer on QuikPAY. Please refer to Billing and Payment FAQ's for instructions on how to set a parent/guardian up as an authorized payer.

Student Account Agreement

This form is an acknowledgement of responsibility for payment of tuition and other charges while you are a student at Willamette University. The form can be accessed through the following link: Undergraduate Student Account Agreement. Please print, complete, sign and mail the agreement to the Student Accounts office by August 31, 2009.

If you have any questions regarding this letter please contact the Office of Student Accounts at (503) 375-5308 or by e-mail at student-accounts@willamette.edu. Please contact the Financial Aid office at (503) 370-6273 with questions regarding loans and scholarships that you will receive while at Willamette.

Thank you for choosing Willamette University for your undergraduate education. We hope that your time at Willamette is positive and filled with many wonderful memories.

Sincerely,

Jon Anderson
Assistant Controller