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Group Travel Request

A Travel Request Form is required for all University-funded travel.

After submission, a copy of the form will be displayed along with a confirmation message. You will also receive a copy of the form via email. After the request is submitted, you will be contacted by a Travel Center agent within one business day.

Before submitting group reservations, please contact the Travel Center at travel@willamette.edu or (503) 370-6388 for specific instructions.

Denotes a required field.

Approval Information

Date:
/ /
Budget Officer Notifed?
Yes
No
Group Name:
Number of Travelers:
Purpose of Travel:
Account Number:

Contact Information

Please provide contact information for the trip coordinator or travel arranger.

First Name:
Last Name:
Campus Phone:
( )   -
Home Phone:
( )   -
Email:

Flight Information

Flight Type:
Roundtrip
One-Way
Multiple Destinations?
Yes
No
Depart From:
Arrive At:
Depart Date:
/ /
Return Date:
/ /
Depart Time:
Return Time:

Multiple Destinations

Please complete this section only if you have multiple destinations.

Flight Type:
Roundtrip
One-Way
Depart From:
Arrive At:
Depart Date:
/ /
Return Date:
/ /
Depart Time:
Return Time:
Flight Type:
Roundtrip
One-Way
Depart From:
Arrive At:
Depart Date:
/ /
Return Date:
/ /
Depart Time:
Return Time:
Flight Type:
Roundtrip
One-Way
Depart From:
Arrive At:
Depart Date:
/ /
Return Date:
/ /
Depart Time:
Return Time:
Other Flight Information:

Hotel Reservations

If you are not placing a hotel reservation, please skip this section.

Check-In Date:
/ /
Check-Out Date:
/ /
Check-In Time:
Check-Out Time:
Location:
Conference Room?
Yes
No
Number of Rooms:
Type:

 
Number of Coach Rooms:
Type:

 

Car Rental Reservations

If you are not placing a car rental reservation, please skip this section.

Pick-Up Location:
Drop-Off Location:
Pick-Up Date:
/ /
Drop-Off Date:
/ /
Pick-Up Time:
Drop-Off Time:
Vehicle Type:
Please note: 15- and 12-passenger vans are not available in most cities. If this is your preference, we will make every effort to obtain a reservation for you.

Additional Information

If you have any other comments or questions, please note them below.

Comments:

Passenger Names

Please include all travelers' legal names. The names must match the government-issued identification the passenger intends to present at the airport prior to boarding. The government-issued ID is the controlling document. Please see below if you have more than 30 passengers.

Passenger 1
First Name:
Middle Name:
Last Name:
Date of Birth:
/ /
Gender:
Male   Female
Passenger 2
First Name:
Middle Name:
Last Name:
Date of Birth:
/ /
Gender:
Male   Female
Passenger 3
First Name:
Middle Name:
Last Name:
Date of Birth:
/ /
Gender:
Male   Female
Passenger 4
First Name:
Middle Name:
Last Name:
Date of Birth:
/ /
Gender:
Male   Female
Passenger 5
First Name:
Middle Name:
Last Name:
Date of Birth:
/ /
Gender:
Male   Female
Passenger 6
First Name:
Middle Name:
Last Name:
Date of Birth:
/ /
Gender:
Male   Female
Passenger 7
First Name:
Middle Name:
Last Name:
Date of Birth:
/ /
Gender:
Male   Female
Passenger 8
First Name:
Middle Name:
Last Name:
Date of Birth:
/ /
Gender:
Male   Female
Passenger 9
First Name:
Middle Name:
Last Name:
Date of Birth:
/ /
Gender:
Male   Female
Passenger 10
First Name:
Middle Name:
Last Name:
Date of Birth:
/ /
Gender:
Male   Female
Passenger 11
First Name:
Middle Name:
Last Name:
Date of Birth:
/ /
Gender:
Male   Female
Passenger 12
First Name:
Middle Name:
Last Name:
Date of Birth:
/ /
Gender:
Male   Female
Passenger 13
First Name:
Middle Name:
Last Name:
Date of Birth:
/ /
Gender:
Male   Female
Passenger 14
First Name:
Middle Name:
Last Name:
Date of Birth:
/ /
Gender:
Male   Female
Passenger 15
First Name:
Middle Name:
Last Name:
Date of Birth:
/ /
Gender:
Male   Female
Passenger 16
First Name:
Middle Name:
Last Name:
Date of Birth:
/ /
Gender:
Male   Female
Passenger 17
First Name:
Middle Name:
Last Name:
Date of Birth:
/ /
Gender:
Male   Female
Passenger 18
First Name:
Middle Name:
Last Name:
Date of Birth:
/ /
Gender:
Male   Female
Passenger 19
First Name:
Middle Name:
Last Name:
Date of Birth:
/ /
Gender:
Male   Female
Passenger 20
First Name:
Middle Name:
Last Name:
Date of Birth:
/ /
Gender:
Male   Female
Passenger 21
First Name:
Middle Name:
Last Name:
Date of Birth:
/ /
Gender:
Male   Female
Passenger 22
First Name:
Middle Name:
Last Name:
Date of Birth:
/ /
Gender:
Male   Female
Passenger 23
First Name:
Middle Name:
Last Name:
Date of Birth:
/ /
Gender:
Male   Female
Passenger 24
First Name:
Middle Name:
Last Name:
Date of Birth:
/ /
Gender:
Male   Female
Passenger 25
First Name:
Middle Name:
Last Name:
Date of Birth:
/ /
Gender:
Male   Female
Passenger 26
First Name:
Middle Name:
Last Name:
Date of Birth:
/ /
Gender:
Male   Female
Passenger 27
First Name:
Middle Name:
Last Name:
Date of Birth:
/ /
Gender:
Male   Female
Passenger 28
First Name:
Middle Name:
Last Name:
Date of Birth:
/ /
Gender:
Male   Female
Passenger 29
First Name:
Middle Name:
Last Name:
Date of Birth:
/ /
Gender:
Male   Female
Passenger 30
First Name:
Middle Name:
Last Name:
Date of Birth:
/ /
Gender:
Male   Female

Large Group Name Form

If you have more than 30 travelers, please cut and paste your roster below. Be sure to include the date of birth and gender of all travelers. The names must match the government-issued identification the passenger intends to present at the airport prior to boarding. The government-issued ID is the controlling document.

Passenger Names:

Please Note

  • Air reservations are time sensitive and fares are subject to change. Your fare is subject to change until ticketing. Even if you have received a quote from the Travel Center, the fare may change unless ticketed.
  • Airfares are non-refundable and restrictions apply.
  • It is your responsibility to check to see if you have a paper ticket or an electronic ticket. Please have all documents with you when you leave for the airport.
  • The next screen will display the completed form for printing. You will also receive a copy via email.
 
    
 
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Last updated: 12/19/2005 1:29 PM