Willamette University

Virtual Travel Center

Travel Request Form

Please Note

  • Air reservations are time sensitive and fares are subject to change. Your fare is subject to change until ticketing. Even if you have received a quote from the Travel Center, the fare may change unless ticketed. Review your itinerary details and advise us of any discrepancies within 24 hours.
  • Airfares are non-refundable and restrictions apply.
  • It is your responsibility to check to see if you have a paper ticket or an electronic ticket. Please have all documents with you when you leave for the airport.
  • The next screen will display the completed form for printing. You will also receive a copy via email.

Note: Field Names in Red are Required.

Approval Information

Date:*
Budget Officer Notified? :* Yes
No
Purpose of Travel:*
Account Number:*

Traveler Information

Full name as it appears on your Valid Government Issued Photo ID you use when traveling.

First Name:*
Middle Name:*
Last Name:*
Date of Birth (dd/mm/yyyy):*
Gender (M/F):* Male
Female
Campus Phone:*
Home Phone:
Email:*
Fax:
Mailing Address:*

Travel Arranger

If arranging travel for someone, please provide your information.

First Name:
Last Name:
Campus Phone:
Home Phone:
Cell Phone number and provider::
Email:

Flight Information

Flight Type:*
Depart From:*
Arrive At:*
Depart Date:*
Depart Time:*
Return Date:*
Return Time:*
Other Flight Information:

Additional Travelers

If arranging travel for more than one passenger on this trip, please provide the full legal names of the additional traveler(s).

First Name:
Middle Name:
Last Name:
Date of Birth (dd/mm/yyyy):*
Cell Phone number and provider:
First Name:
Middle Name:
Last Name:
Date of Birth (dd/mm/yyyy):*
Cell Phone number and provider:

Multiple Destinations

Please complete this section only if you have multiple destinations.

1) Flight Type:
Depart Date:
Depart Time:
Return Date:
Return Time:
2) Flight Type:
Depart From:
Arrive At:
Depart Time:
Return Date:
Return Time:
3) Flight Type:
Depart From:
Arrive At:
Depart Date:
Return Date:
Return Time:

Hotel Reservations

If you are not placing a hotel reservation, please skip this section.

Check-In Date:
Check-In Time:
Check-Out Date:
Check-Out Time:
Location:
Type:

Car Rental Reservations

If you are not placing a car rental reservation, please skip this section.

If you are requesting a hotel reservations, a Travel Center representative will contact you to obtain credit card information.

Pick-Up Location:
Drop-Off Location:
Pick-Up Time:
Drop-Off Date:
Drop-Off Time:
Vehicle Type:

Additional Information

If you have any other comments or questions, please note them below.
Comments: