Student Handbooks

MBA Student Handbook - Financial Policies and Procedures

The following information applies to Early Career/Career Change MBA, BA/MBA, MBA/JD, Accelerated, Exchange and non-degree students enrolled in MBA courses during fall semester 2012, spring semester 2013, or summer semester 2013.


Atkinson School tuition for MBA students enrolled in 9 to 18 credits per semester is $16,563 for fall semester 2012 and $16,563 for spring semester 2013.

Tuition for summer semester 2013 is charged on a per credit basis of $1,381 per credit.

Tuition Variations
  • All students enrolled in more than 18 credits of course work for fall or spring semester 2012-13 will be charged an additional tuition rate of $1,381 for each credit above the 18 credit flat rate limit. For example, a student enrolled in 21 credits of course work for fall semester 2012-13 will incur tuition charges of $16,563 plus $4,143 for a total of $20,706 for that semester.
  • Tuition for students enrolled in less than 9 credits for fall or spring semester 2012-13 will be charged on a per credit basis of $1,381 per credit for the 2012-13 academic year.
  • No tuition is charged for the course "GSM 7251 - Internships for Management I" (3 credits) when taken during the summer semester by a student who is completing their first three credit internship experience.
  • No tuition is charged for the one credit course ""GSM7261G - Global Study and International Experience." The course includes other expenses paid by the student (such as travel, airfare etc.), but tuition is not charged for the course.
  • MBA/JD students pay the Atkinson School tuition rate for their one year of full-time enrollment in the MBA program. MBA/JD students pay the tuition rate of the College of Law for the other three years of the four year program.
  • Exchange students from Copenhagen Business School, Strasbourg Business School and Bordeaux School of Management pay tuition to their home school and to Willamette University.
  • Atkinson School MBA alumni may take Atkinson School MBA elective courses for a charge of 50% of the course's tuition rate.


Student Body Fee: MBA students registered for 9 or more credits of course work pay a student body fee of $40 per semester. Students registered for less than 10 credits of course work, pay a Student Body Fee of $30 per semester. These fees are managed by ASA - Atkinson Student Association.

Bishop Health Center Fee:  MBA students pay a health center fee of $50 per semester. 

Graduation Fee: Graduating MBA students will be billed a $50 graduation fee on their final semester billing. If the student decides not to participate in the commencement/hooding ceremonies, the amount will be refunded after commencement


Scholarships are awarded to students enrolled full-time in the MBA programs on the basis of merit as measured by GMAT/GRE scores, previous academic performance and experience. Fifty percent of the scholarship award for the academic year is dispersed for fall semester and 50% is dispersed for spring semester. Scholarship awards are not available for summer semester.

Students should contact Associate Dean/Director of Admission, Judy O'Neill, with any questions they have about about scholarships or scholarship awards.

Cancellation of Scholarships

Scholarship recipients who have been placed on conduct probation or found to have committed plagiarism, cheating, or unauthorized possession of academic materials will lose all scholarship assistance awarded by the Atkinson School. The student may make a written appeal to the Associate Dean/Director of Admission, who will take the appeal to the Dean. The Dean's decision is final and binding. See the conduct section of this handbook for definitions of the terms "plagiarism," "cheating," "unauthorized possession of academic materials," and "conduct probation."

Renewal of Scholarships Awarded by the Atkinson School

Atkinson School scholarships and named scholarships awarded to Early Career/Career Change and BA/MBA students for the first year of MBA study are automatically reviewed for renewal after spring semester grades are received.

Scholarships are generally automatically renewable at the same dollar amount for the second year of full-time MBA study if the student meets all of the following eligibility requirements:

  • achieves a minimum Atkinson School cumulative grade point average of 3.3 (B+) by the end of the first year of study; and,
  • is in good standing within the academic policies and expectations of conduct of the Atkinson School and Willamette University, and
  • maintains full-time enrollment in the Atkinson School and completes a minimum of 9 Atkinson School credits per semester.

Students who do not meet all of the requirements for renewal of their scholarship may appeal the renewal of their scholarship to Judy O'Neill, Associate Dean and Director of Admission, who will confer with the Senior Associate Dean in making all appeal decisions.

Students will be notified of their scholarship renewal status (including the appeal process) via an email from Judy O'Neill following the first-year of study and after all grades have been submitted for spring semester. This email generally occurs in June.

Atkinson scholarships awarded to MBA/JD students are awarded for the one year of full-time enrollment in the Atkinson School and are not renewable.

Students who have questions about eligibility for scholarship renewal should talk with Judy O'Neill, Associate Dean and Director of Admission.

Scholarship Award Maximums

The annual dollar amount of scholarship assistance a qualified MBA student may receive from the Atkinson School cannot exceed the general Atkinson School tuition amount announced for the given academic year. In addition, the dollar amount of scholarship assistance for a given semester may not exceed the tuition charged to the individual student recipient for that semester.

The maximum number of semesters for which a student may receive scholarship assistance from the Atkinson School are as follows:

  • Early Career/Career Change and BA/MBA students who qualify for Atkinson School scholarship assistance may receive scholarship assistance for a maximum of four (4) semesters.
  • Accelerated students whose program requires 36 credits or less of Willamette MBA course work and who qualify for Atkinson School scholarship assistance may receive scholarship assistance for a maximum of two (2) semesters.
  • Accelerated students whose program requires more than 36 credits of Willamette MBA course work and who qualify for Atkinson School scholarship assistance may receive scholarship assistance for a maximum of three (3) semesters.
  • MBA/JD students who qualify for Atkinson School scholarship assistance may receive scholarship assistance for a maximum of two (2) semesters during the year of full-time enrollment in the Atkinson School. MBA/JD students may receive named scholarship awards for a year of concurrent MBA and JD enrollment if selected as a scholarship recipient.

Financial Aid Suspension and Drug Related Offenses

The Higher Education Opportunity Act (HEOA), enacted in 2008, states that a student who has been convicted of any offense under any Federal or State law involving the possession or sale of a controlled substance shall not be eligible to receive any Federal or State grant, loan, or work study during the period beginning on the date of such conviction and ending after the interval specified in the following table:

Conviction involving possession of a controlled substance removes eligibility for:
First offense ................................... 1 year
Second offense ............................... 2 years
Third offense .................................. Indefinite

Conviction involving the sale of a controlled substance removes eligibility for:
First offense ................................... 2 years
Second offense ............................... Indefinite

A student who has lost eligibility may become eligible before the end of the stated ineligibility period if:
a) he/she satisfactorily completes a drug rehabilitation program and passes two unannounced drug tests; or
b) his/her conviction is reversed, set aside, or otherwise rendered null.

Effective July 1, 2010, students who lose eligibility for Federal and State financial aid due to a drug conviction may regain eligibility if they successfully pass two unannounced drug tests conducted by a drug rehabilitation program.

If you have specific questions regarding how the Federal requirements will impact your financial aid following a drug conviction, contact the Office of Financial Aid:
503-370-6273 or toll free 1-877-744-3736

Health Insurance Requirement

Because good health and access to health care are essential to student learning and academic success, Willamette University requires all domestic students enrolled half time or more to have health insurance coverage. All international students must also carry health insurance to study at Willamette University.  Please refer to the Student Insurance Requirements section of the Student Insurance webpage for additional information regarding credit requirements and excluded programs. 

Willamette University offers a comprehensive insurance plan that supports student well being and peace of mind.  You may waive purchasing the Willamette University Student Insurance plan if you have comparable coverage from another source within the enrollment period each year. Insurance premiums will be charged to your student account if you do not waive the plan.

Information available on our website includes:

Billing Process for Tuition and Fees

While attending Willamette University, you will be billed each semester for tuition, fees and other incurred charges. You will receive your billing electronically through Willamette University’s electronic billing and payment system, known as QuikPAY.  When the billing is posted, you will receive an e-mail notification at your university e-mail address.

The initial bills for fall and spring semester are posted on or around the 15th of the month in July and December, respectively.  Payment for Fall Semester 2012 is due on August 20, 2012. Payment for Spring Semester 2013 is due on January 14, 2013.  Unpaid tuition balances are subject to a $50 late fee and a 1 percent monthly finance charge.

Additional information regarding the billing process and access to your electronic statement can be found at Willamette’s Billing and Payment FAQ web page at:

If you have any questions please call the Office of Student Accounts and Loans at (503) 375-5308 or email

The following payment options are available:

1) QuickPAY – You can access Willamette’s online payment system and find instructions on how to make electronic payments at

2) Mail (or in person) – You can pay by check through the mail or by coming to the cashier’s window at Waller Hall.  Make the check out to “Willamette University” and write your name and student ID number on the check.  Mail the check to: Willamette University; Student Accounts Office; 900 State Street; Salem, Oregon 97301

3) Wire Transfer:  You can wire funds in U.S. dollars from your bank to Willamette University. 
Bank Name/Address:       Wells Fargo Bank
                                     420 Montgomery Street
                                     San Francisco, CA 94104

Routing Number (ABA):    121000248
SWIFT Code:                  WFBIUS6WFFX (for international wires only)
Account Name:                Willamette University

Account Number:              4159599240
Reference Area:               Write your Name and your Willamette ID number

4) peerTransfer - You may make a payment through peerTransfer. Willamette University partners with peerTransfer to save international students money on exchange rates and bank fees. For more information see

5) Payment Plan –  An alternative payment option is Willamette's monthly payment payment. This plan is administered by Tuition Management Systems (TMS). The plan is interest-free and offers students a program through which educational expenses for the year can be spread out over 8, 10 or 12 months. The only additional cost associated with this plans an annual enrollment fee of $75. Please call TMS at 1-800-356-8329 or visit their website at

If you have any questions please call the Office of Student Accounts and Loans at (503) 375-5308 or email

Direct Deposit of Student Account Refunds

Students who are eligible for a student account refund check can sign up for direct deposit through WebAdvisor.  Please note that international students are not eligible to sign up for direct deposit due to international ACH transaction rules.  For more information about direct deposit, the student refund policy, and instructions on how to sign up for direct deposit through WebAdvisor, please visit the following web page:

If you have any questions please call the Office of Student Accounts and Loans at (503) 375-5308 or email

Late Fees

If a student fails to complete payment or make arrangements with the Business Office by 4 p.m. of the due date designated, a $50 late fee will be assessed and a 1% monthly finance charge will accrue. If payment is still not received within 30 days of the semester start date, the student may be disenrolled for nonpayment of fees. If you have any questions regarding this information please call the Office of Student Accounts and Loans at (503) 375-5308 or email

Willamette University Withdrawal Refund Policy

Students are admitted to Willamette with the understanding that they will remain until the end of the semester unless unforeseen circumstances necessitate their withdrawal or unless they are dismissed or suspended. Students who are suspended or expelled from the University forfeit all refunds of tuition and fees.

MBA students who want to completely withdraw from Willamette University (drop all courses at Willamette University) during a semester should submit the online Complete Withdrawal During a Semester form.

In compliance with the Higher Education Amendments of 1998 (Section 668.22), Willamette University’s refund policy is as follows:

1. A student's withdrawal date is the date the student began the institution's withdrawal process or officially notified the institution of intent to withdraw; or the midpoint of the period for a student who leaves without notifying the institution.

2. Refunds for tuition for full withdrawals will be prorated, per day, based on the academic calendar up to the 60% point in the semester.

If an MBA student drops below full-time (9 credits) but remains enrolled, after the 10th day of the semester (the Add/Drop Period), they will not have their tuition charge adjusted and will be billed as a full-time student for the semester.

3. Withdrawing students are responsible for applicable room and meal plan charges through the date they checked out of their campus housing with Residential Services.

4. Students withdrawing for medical reasons may petition for a Medical Withdrawal. In the case of an approved Medical Withdrawal, the student refund is the same as a student who withdraws from the University. However, the student's transcript will indicate a withdrawal for medical reasons. The Application for Medical Withdrawal may be obtained from the Registrar's Office.

5. Health insurance charges and student body fees will not be refunded to withdrawing students.

6. In the case of a student's death during a term, a full tuition refund will be granted to the student's estate.

Students, who withdraw and have received financial aid, will receive their refund after the required portion of their financial aid is returned to the aiding programs. The required portion of financial aid that is returned to the aiding programs is calculated as follows:

  • Title IV aid and all other aid is earned in a prorated manner on a per day basis based on the academic calendar up to the 60% point in the semester. After the 60% point, no refunds are granted for tuition.
  • Recalculation of financial aid is based on the percent of earned aid using the following federal formula: Percent Earned = Number of days completed up to the withdrawal date divided by total days in the semester
  • Federal financial aid is returned to the federal government based on the percent of unearned aid using the following formula: Aid to be returned = (Percent earned × the amount aid that was eligible to be disbursed) – (aid that was actually disbursed).
  • When financial aid is returned, the student may owe a balance to the University. The student should contact the Loans and Student Accounts Office to make arrangements to pay the balance.

Questions regarding this refund policy should be directed to the Loans and Student Accounts Office located on the first floor of Waller Hall on the Salem campus