Willamette MBA Student Handbook 2010-11

FINANCIAL POLICIES AND PROCEDURES
The following information applies to Early Career MBA, MBA for Career Change, BA/MBA, MBA/JD, and non-degree students enrolled in MBA courses during fall semester 2010, spring semester 2011, or summer semester 2011.


Tuition
Atkinson School tuition for MBA students enrolled in 12 to 18 credits per semester is $14,950 for fall semester 2010 and $14,950 for spring semester 2011.

Tuition for summer semester 2011 is charged on a per credit basis of $997 per credit.

Tuition Variations

• All students enrolled in more than 18 credits of course work for fall or spring semeser 2010-11 will be charged an additional tuition rate of $997 for each credit above the 18 credit flat rate limit. For example, a student enrolled in 21 credits of course work for fall semester 2010-11 will incur tuition charges of $14,950 plus $2,990 for a total of $17,940 for that semester.
  
  
• Tuition for students enrolled in less than 12 credits for fall or spring semester 2010-11 will be charged on a per credit basis of $997 per credit for the 2010-11 academic year.
  
  
• No tuition is charged for the course "GSM 750 - Internships for Management I" (3 credits) when taken during the summer semester by a student who is completing their first three credit internship experience.

• MBA/JD students pay the Atkinson School tuition rate for their one year of full-time enrollment in the MBA program. MBA/JD students pay the tuition rate of the College of Law for the other three years of the four year program.
  
  
• Atkinson School MBA alumni may take Atkinson School MBA elective courses for a charge of 50% of the course's tuition rate.
  
  

Fees
Student Body Fee: MBA students registered for 10 or more credits of course work pay a student body fee of $40 per semester. Students registered for less than 10 credits of course work, pay a Student Body Fee of $30 per semester. These fees are managed by ASA- Atkinson Student Association.
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Graduation Fee: Graduating MBA students will be billed a $50 graduation fee on their final semester billing. If the student decides not to participate in the commencement/hooding ceremonies, the amount will be refunded after commencement.


Scholarships
Scholarships are awarded to students enrolled full-time in the MBA programs on the basis of merit as measured by GMAT/GRE scores, previous academic performance and experience. Fifty percent of the scholarship award for the academic year is dispersed for fall semester and 50% is dispersed for spring semester. Scholarship awards are not available for summer semester.

Students should contact Associate Dean/Director of Admission, Judy O'Neill, with any questions they have about about scholarships or scholarship awards.


Cancellation of Scholarships
Scholarship recipients who have been placed on conduct probation or found to have committed plagiarism, cheating, or unauthorized possession of academic materials will lose all scholarship assitance awarded by the Atkinson School. The student may make a written appeal to the Associate Dean/Director of Admission, who will take the appeal to the Dean. The Dean's decision is final and binding. See http://www.willamette.edu/mba/handbook/mba/Conduct_2010.html for definitions of the terms "plagiarism," "cheating," "unauthorized possession of academic materials," and "conduct probation."

Renewal of Scholarships Awarded by the Atkinson School
Scholarships awarded to MBA students by the Atkinson School are generally renewable for a second year of full-time MBA study if the student meets all of the following requirements:

• maintains a minimum Atkinson School cumulative grade point average of 3.3 (B+);
  
• passes spring IKEWs during the first year of the MBA program;
  
• maintains good standing within the academic policies and expectations of conduct of the Atkinson School and Willamette University, and
  
• maintains fulltime enrollment in the Atkinson School and completes a minimum of 12 Atkinson School credits per semester. (see note below for possible exception)

Students who do not meet all of the requirements for renewal of their scholarship may appeal the renewal of their scholarship to Judy O'Neill, Associate Dean and Director of Admission, who will confer with the Dean in making all appeal decisions.

Students will be notified of their scholarship renewal status (including the appeal process) via an email from Judy O'Neill in late May or early June of the first-year of study and after all grades have been submitted for spring semester.

Atkinson scholarships awarded to MBA/JD students are awarded for the one year of full-time enrollment in the Atkinson School and are not renewable.

Students who have questions about eligibility for scholarship renewal should talk with Judy O'Neill, Associate Dean and Director of Admission.

[*Note: An exception to the 12 credit minimum may be requested by a full-time MBA student for the 2010-11 academic year for the fourth semester of the program, if that scholarship student has completed the first three semesters as a full-time MBA student and has a minimum of nine (9) credits remaining to complete graduation requirements. Scholarship students requesting an exception must provide Judy O'Neill, Associate Dean/Director of Admission, with a written request for the exception before the beginning of their fourth semester of study. The request for this 9 credit exception will not be necessary after the 2010-11 academic year because full-time status will be defined as carrying 9 to 18 credits during a regular fall or spring semester.]

Scholarship Award Maximums
The annual dollar amount of scholarship assistance a qualified MBA student may receive from the Atkinson School cannot exceed the general Atkinson School tuition amount announced for the given acadamic year. In addition, the dollar amount of scholarship assistance for a given semester may not exceed the tuition charged to the individual student recipient for that semester.

The maximum number of semesters for which a student may receive scholarship assistance from the Atkinson School are as follows:

• Early Career MBA and MBA for Career Change students who qualify for Atkinson School scholarship assistance may receive scholarship assistance for a maximum of four (4) semesters.
  
  
• BA/MBA students who entered the program fall semester 2010 or after who qualify for Atkinson School scholarship assistance may receive scholarship assistance for a maximum of four (4) semesters.
  
  
• BA/MBA students who qualify for Atkinson School scholarship assistance and entered the MBA program fall semester 2009 or earlier may receive scholarship assistance for a maximum of two (2) semesters during the second year of study.
  
  
• Accelerated students whose program requires 36 credits or less of Willamette MBA course work and who qualify for Atkinson School scholarship assistance may receive scholarship assistance for a maximum of two (2) semesters.
  
  
• Accelerated students whose program requires more than 36 credits of Willamette MBA course work and who qualify for Atkinson School scholarship assistance may receive scholarship assistance for a maximum of three (3) semesters.
  
  
• Atkinson students selected for the MBA/MSc dual degree who qualify for Atkinson School scholarship assistance may receive scholarship assistance for a maximum of four (4) semesters of the five semester program. (Note: this program is not available after the 2010-11 academic year)
  
  
• Atkinson MBA/MIM dual degree students who qualify for Atkinson School scholarship assistance may receive scholarship assistance for a maximum of two (2) semesters of the three semester program. (Note: this program is not available after the 2010-11 academic year)
  
  
• MBA/JD students who qualify for Atkinson School scholarship assistance may receive scholarship asssistance for a maximum of two (2) semesters during the year of full-time enrollment in the Atkinson School. MBA/JD students may receive named scholarship awards for a year of concurrent MBA and JD enrollment if selected as a scholarship recipient.
  

Financial Aid Suspension and Drug Related Offenses
The Higher Education Opportunity Act (HEOA), enacted in 2008, states that a student who has been convicted of any offense under any Federal or State law involving the possession or sale of a controlled substance shall not be eligible to receive any Federal or State grant, loan, or work study during the period beginning on the date of such conviction and ending after the interval specified in the following table:

Conviction involving possession of a controlled substance removes eligibility for:
First offense ................................... 1 year
Second offense ............................... 2 years
Third offense .................................. Indefinite

Conviction involving the sale of a controlled substance removes eligibility for:
First offense ................................... 2 years
Second offense ............................... Indefinite

A student who has lost eligibility may become eligible before the end of the stated ineligibility period if:
a)   he/she satisfactorily completes a drug rehabilitation program and passes two unannounced drug tests; or
b)   his/her conviction is reversed, set aside, or otherwise rendered null.

Effective July 1, 2010, students who lose eligibility for Federal and State financial aid due to a drug conviction may regain eligibility if they successfully pass two unannounced drug tests conducted by a drug rehabilitation program.

If you have specific questions regarding how the Federal requirements will impact your financial aid following a drug conviction, contact the Office of Financial Aid: finaid@willamette.edu
503-370-6273 or toll free 1-877-744-3736

Health Insurance Requirement
All Willamette Early Career MBA students who are enrolled for six or more credits of course work are required to carry health insurance. Willamette University automatically places U.S. students on a third party health insurance carrier policy and automatically places International students on a health insurance policy for international students. Cost for insurance for 12 months coverage for the 2010-11 academic year are:

• U.S. Students 24 years of age or younger as of August 15th = $490
  Note: paid fall semester only; provides 12 months coverage
  
  
• U.S. Students 25 years of age and older as of August 15th = $737
  Note: paid fall semester only; provides 12 months coverage
  
  
• International Students = estimated as $450 ($900 for the year)
  Note: $450 paid fall semester and $450 paid spring semester; provides 12 months coverage for a total of $900

Student health insurance for U.S. students is billed at the beginning of the year and will appear on your first statement for tuition and fees. Student health insurance for international students is paid at the beginning of fall semester and spring semester.

If you have coverage under another plan, you may be able to waive Willamette’s student insurance plan. U.S. students with other coverage can go online after July 1, 2010 to waive out of Willamette’s student insurance. This plan must be waived prior to September 23, 2010. To find out more about the student health insurance plan and the waiver process go to: http://www.willamette.edu/dept/health/insurance/

International students with other coverage must personally meet with Chris Andresen to show proof of adequate coverage before August 18th. To find out more about the international student health insurance plan and the waiver process go to: http://www.willamette.edu/dept/oie/intl/handbook/insurance/

Billing Process for Tuition and Fees
While attending Willamette University, you will be billed each semester for tuition, fees and other incurred charges. You will receive your billing electronically through Willamette University’s electronic billing website, known as QuikPAY. When the billing is posted, you will receive an email notification at your university email address.

If you have any questions regarding the information on this page, please call the Office of Student Accounts and Loans at (503) 375-5308 or email student-accounts@willamette.edu.

Frequently Asked Questions about the Billing Process
The following are frequently asked questions regarding the student billing process and our electronic billing website known as QuikPAY:

When will I receive my bills for tuition and fees?
You will receive your billing statement electronically several weeks before that start of each semester. In addition, you will receive a subsequent statement each month updating your account information. You will access your statement through Willamette’s electronic billing website known as QuikPAY.

How do I access my electronic bill?
There are two ways to access your electronic statement.

1) QuikPAY – You can access your statement through Willamette’s electronic billing website known as QuikPAY. An email will be sent to your university email address (and the email address of an authorized sponsor, if applicable) notifying you that your current statement is ready for review. The body of the email will include a hyperlink that you can click on to go to the QuikPAY access page on Willamette University’s website.

When you are at the QuikPAY access page, click on the Student Access link. Your QuikPAY user name and password are the same as that for your Willamette University email address (see below for how parents/sponsors are setup and log in to QuikPAY). After logging in to QuikPAY select “View Accounts” and “Current Statement” from the menu. If you want to view prior statements select “Statement History” from the menu and a listing of statements will appear.

2) Student Accounts and Loans webpage – You can access your statement through the Student Access link at http://www.willamette.edu/dept/studentaccounts/quikpay/ or by logging on to the following websites: https://secure.willamette.edu/services/quikpay/  (students) http://quikpayasp.com/willamette/studentaccounts/authorized.do (authorized parents/sponsors).

What is the current balance on my student account?
Statements are posted to QuikPAY once per month. However, charges may be posted to your student account periodically throughout the month. You can view your current balance along with charges and payments that have occurred within the last 45 days on QuikPAY through the “Account Status” screen found under “View Accounts” on the menu. Please note that the current balance on the “Account Status” screen does not include any financial aid that is pending on your account. Pending aid is reflected on your statements. When you have pending aid on your account you will need to subtract the amount from the current balance on the “Account Status” screen to determine the amount that you owe. You can also view your current account activity and balance through JASON on the Willamette University website.

How do I authorize sponsors to have access?
On the QuikPAY screen, select “Authorize Payer” from the menu, then input the following information: the name of your sponsor, their login, and their password. Then, select the "Add" button to submit. Please tell your sponsor their username and password for QuikPAY. After parents/sponsors are set up in QuikPAY they have the ability to change their login and password should they forget or misplace this information.

How can I make payments for tuition and fees?
Payments can be made either online at QuikPAY, via mail, or by wire transfer.

1) QuickPAY – To make an online payment at QuikPAY select “Make Payment” from the menu. On the “Make Payment” screen input the amount of the payment and select either “eCheck” or “Credit card” from the drop down box next to “Payment Method”.

eCheck Payment: After you have input your information you will be sent to another screen where you will enter more specific information about your checking account. Please make sure to verify your payment amount and checking account information prior to electronically submitting your payment.

Credit Card Payment: MasterCard, American Express and Discover Card are accepted. Visa cards are not accepted. (Please note that when you use a credit card you will incur an additional 2.75 percent charge from the credit card service provider.) After you have input your information you will be sent to another screen where you will enter more specific information about your credit card. Please make sure to verify your payment amount and credit card information prior to submitting your payment.

If you realize that you have made an error after submitting your payment please contact the Student Accounts office at (503) 375-5308. Student Accounts staff have the ability to cancel a payment if you notify them before the end of the business day on the day of the payment.

2) Mail (or in person) – You can pay by check through the mail or by coming to the Student Accounts Office. Make the check out to “Willamette University” and write your name and student ID number on the check. Mail the check to: Willamette University; Student Accounts Office; 900 State Street; Salem, Oregon 97301

3) Wire Transfer: You can wire funds in U.S. dollars from your bank to Willamette University.
Bank Name/Address: Wells Fargo Bank, 420 Montgomery Street, San Francisco, CA 94104
Routing Number (ABA): 121000248
SWIFT Code: WFBIUS6S (for international wires only)
Account Name: Willamette University
Account Number: 4159599240
Reference Area: Write your Name and your Willamette ID number

Is my online payment secure?
Mutual authentication called SSL protocol provides a secure communications on the internet, similar to other forms of online e-commerce. This protocol is designed to prevent eavesdropping, tampering and message forgery. SSL is used by most financial institutions. QuikPay also uses sophisticated encrypted technology for the storage of data.

How do I print an invoice?
You can print a statement by clicking on the "Adobe Acrobat" icon. A statement which you can print or email will then be displayed.

If you have any questions regarding this information please call the Office of Student Accounts and Loans at (503) 375-5308 or email student-accounts@willamette.edu.

If you have questions regarding loans that you will receive while attending Willamette University, please call the Financial Aid office at (503) 370-6273 or email gradaid@willamette.edu

Monthly Payment Plan
Willamette offers a deferred payment program through a third party company known as Tuition Management Systems (TMS). This interest-free payment plan offers students a program through which educational expenses for the year can be spread out over 8, 10 or 12 months. This monthly payment plan option has a $75 application fee for the year. Under this plan you divide your net expenses for the entire year by 8, 10 or 12 to determine your monthly payment. Please call TMS at 1-800-356-8329 or visit their website at http://www.afford.com.


Late Fees
If a student fails to complete payment or make arrangements with the Business Office by 4 p.m. of the due date designated, a $50 late fee will be assessed and interest with accrue at 12 percent APR (Annual Percentage Rate). If payment is still not received within 30 days of the semester start date, the student may be disenrolled for nonpayment of fees.


Willamette University Withdrawal Refund Policy
Students are admitted to Willamette with the understanding that they will remain until the end of the semester unless unforeseen circumstances necessitate their withdrawal or unless they are dismissed or suspended. Students who are suspended or expelled from the University forfeit all refunds of tuition and fees.

MBA students who want to completely withdraw from Willamette University (drop all courses at Willamette University) during a semester should submit the online Complete Withdrawal During a Semester form.

In compliance with the Higher Education Amendments of 1998 (Section 668.22), Willamette University’s refund policy is as follows:

1. A student's withdrawal date is the date the student began the institution's withdrawal process or officially notified the institution of intent to withdraw; or the midpoint of the period for a student who leaves without notifying the institution.

2. Refunds for tuition for full withdrawals will be prorated, per day, based on the academic calendar up to the 60% point in the semester.

If an MBA student drops below full-time (12 credits) but remains enrolled, after the 10th day of the semester (the Add/Drop Period), they will not have their tuition charge adjusted and will be billed as a full-time student for the semester.

3. Withdrawing students are responsible for applicable room and meal plan charges through the date they checked out of their campus housing with Residential Services.

4. Students withdrawing for medical reasons may petition for a Medical Withdrawal. In the case of an approved Medical Withdrawal, the student refund is the same as a student who withdraws from the University. However, the student's transcript will indicate a withdrawal for medical reasons. The Application for Medical Withdrawal may be obtained from the Registrar's Office.

5. Health insurance charges and student body fees will not be refunded to withdrawing students.

6. In the case of a student's death during a term, a full tuition refund will be granted to the student's estate.

Students, who withdraw and have received financial aid, will receive their refund after the required portion of their financial aid is returned to the aiding programs. The required portion of financial aid that is returned to the aiding programs is calculated as follows:

• Title IV aid and all other aid is earned in a prorated manner on a per day basis based on the academic calendar up to the 60% point in the semester. After the 60% point, no refunds are granted for tuition.
• Recalculation of financial aid is based on the percent of earned aid using the following federal formula: Percent Earned = Number of days completed up to the withdrawal date divided by total days in the semester
• Federal financial aid is returned to the federal government based on the percent of unearned aid using the following formula: Aid to be returned = (Percent earned × the amount aid that was eligible to be disbursed) – (aid that was actually disbursed).
• When financial aid is returned, the student may owe a balance to the University. The student should contact the Loans and Student Accounts Office to make arrangements to pay the balance.

Questions regarding this refund policy should be directed to the Loans and Student Accounts Office located on the first floor of Waller Hall on the Salem campus.