Frequently Asked Questions

  1. How do clubs get funding from ASWU?
  2. When can I ask for money for my club?
  3. How can I spend my organization's ASWU funds?
  4. What's the deal with vans?
  5. What is the mileage reimbursement rate for personal vehicles?
  6. What about my non-ASWU funds?
  7. How do I show a movie or documentary at my club's event?
  8. What does ASWU Sound cost for student clubs and organizations?

1. How do clubs get funding from ASWU?

Clubs and organizations can receive funding by submitting a budget request and an inventory disclosure form to the ASWU Finance Board. The guidelines for filling out this request are outlined in the Student Organization Handbook.


2. When can I ask for money for my club?

There are three Finance Board hearings in the Fall Semester; two for fall semester funding and one for early spring semester funding. Please refer to the Finance Board schedule tab on the left for additional information on the ASWU Finance timeline.


3. How can I spend my organization's ASWU funds?

There are two ways to go about doing this. If you are making a large purchase, get an invoice beforehand, this way you won't have to pay out of pocket. In the OSA, there are pink check request forms that you can fill out and leave for the ASWU Treasurer to sign. Your other option is to come with receipts from a purchase to be reimbursed. There are green ASWU Reimbursement forms in the turnstile at the front of the OSA, fill one out and attach your receipts and leave for the ASWU Treasurer who will then submit a check request for you to be reimbursed.


4. What's the deal with vans?

In July 2016, a Bearcat Bulletin article announced an updated motor pool policy. Effective immediately, the in-house motor pool has been phased out and most individual and group renters have switched to Enterprise Rent-A-Car. Visit the Motor Pool website for information on how to rent a vehicle from Enterprise Rent-A-Car.


5. What is the mileage reimbursement rate for personal vehicles?

While the University prefers students use van rentals for club travel, mileage for personal vehicles can also be reimbursed.

Mileage

0-10

10-20

21-40

41-60

61-80

81-100

101-120

Reimbursement

$.50/mile

$5

$10

$15

$20

$25

$30


6. What about my non-ASWU funds?

The ASWU Treasurer has no control over your non-ASWU funds, so you do not need to submit a reimbursement form to get reimbursed from your non-ASWU account. You can fill out a pink check request form and take that to Student Accounts in Waller Hall.


7. How do I show a movie or documentary at my club's event?

Willamette Events Board has excellent experience in this field. Please refer to their website for specific information and rates or reach out to their advisor, Emily Morris.


8. What does ASWU Sound cost for student clubs and organizations?

Please refer to the "Sound" section in the lefthand sidebar for pricing information and the event request form.