Constitution

I. Name

  1. The name of this organization shall be the Environmental Career Outreach and Service club, and is referenced to in the rest of this document as ECOS

II. Membership

  1. Any member of the Willamette Community, who has an active interest in protecting and preserving the environment, may be a member of ECOS.
  2. All voting members must be registered students of Willamette University

III. Committees

ECOS shall be divided into four committees. Each committee will be headed by a leadership chair, and be responsible for conducting the tasks outline below. The four departments and their duties are as follows:

  1. Administrative
    a. Does all administrative tasks such as publishing meeting notes, publicizing the club and its events, and planning finances
    b. The club President is the chair of this committee;
    i. Vice President: assists President in their duties
    ii. Treasurer: plans finances and oversees any financially related matters
    iii. Secretary: publishes meetings notes and oversees the ECOS website
    iv. ASWU Representative: facilitates the flow of information between ECOS and ASWU
    v. Sustainability Council Representative: holds a Sustainability Council chair and facilitates the flow of information between this body and ECOS
    vi. Wulapalooza Representative: meets with Wulapalooza officers to insure that this event is eco-friendly
  2. Environmental Career and Opportunities
    a. Responsible for the collection, organization and distribution of information relating to environmental careers, internships, and opportunities for study abroad
    b. Organizing at least one event per semester for environmental career exploration
    c. Organizing the Senior Pledge at the end of the year
  3. Environmental Outreach and Political Activism
    a. Responsible for the promotion of local, state, national and global issues, to both ECOS and the Willamette community
    b. Coordinates events with local and national environmental organizations
    c. Organizes letter writing, tabling, canvassing, voter registration, get out the vote, rallies, debates, speakers, et cetera
  4. Environmental Service and Education
    a. Coordinate all community service activities, such as restoration projects, beach clean ups, et cetera
    b. Organize at least one community service project per semester
    c. Organize at least one education event per semester
    d. Work closely with the Community Outreach Office, and interested facility members to coordinate projects and events, and facilitate the flow of information between them about opportunities that everyone would be interested in

IV. Executive Council

  1. The council is responsible for providing direction and structure to ECOS. The leadership team made up of the leadership chairs from each committee should collectively provide direction for the ECOS general membership and see to a smooth operation of all ECOS activities and meetings. Although there may be times when the leadership team, or individual members of the Executive Council may need to make decisions for the club members, every effort should be made to use consensus decision making, especially regarding major decisions.
  2. The ECOS Executive Council shall consist of the four leadership chairs, all with equal voice and decision-making power. It is NOT the responsibility of the leadership chairs to complete the responsibilities of each committee; rather, they are responsible for supervising and delegating the tasks at hand. The following four officers shall make up the executive Committee: Administrative Chair, Environmental Career and Opportunities Chair, Environmental Outreach and Political Activism Chair, and the Environmental Service and Education Chair
    a. The President (Administrative Chair) is to coordinate all administrative tasks, facilitate the work of the administrative departments, and be the general contact person for the club.
    i. The Administrative Chair is responsible for representing their entire committee, including the ASWU, Sustainability Council and Wulapalooza Representatives, within the Executive Council.
    b. The Environmental Career and Opportunities Chair is responsible for overseeing their committee
    i. Collection and organization of information relating to environmental careers, internships, study abroad opportunities, and the organization of that information into a form accessible to ECOS members
    ii. Organization of at least one career exploration activity per semester
    iii. Organization of the Senior Pledge
    c. The Environmental Outreach and Political Activism Chair is responsible for overseeing their committee
    i. Organizing a list of key local, state, national and global issues needing attention and creating outreach events around these
    ii. They should also provide information on political activism training available to ECOS members
    d. The Environmental Service and Education Chair is responsible for overseeing their committee
    i. Organize at least one service project per semester
    ii. Organize at least one educational event per semester
    iii. Work closely with the Community Outreach Office and interested facility members to coordinate projects and events, and facilitate the flow of information about opportunities that everyone would be interested in
  3. To qualify to be an officer one must be a voting member of ECOS
  4. The term of office is one year, beginning in May
  5. An officer may be removed from their position by majority vote if they fail to complete their duties in a timely and reasonable manner.

V. Elections

  1. Elections shall occur once a year, at the end of the school year, or at any time when there is an unfilled position
  2. Officers shall be elected by majority vote. Heads of temporary task forces, or those in charge of a specific duty within a committee may be elected by a majority vote or be assigned by the Chair of the related committee
  3. Only active voting ECOS members qualify to be a candidate for a position as an officer
  4. Elections should be announced to all members at least one week in advance
  5. As noted above major decisions about the club’s projects, goals, and direction should be made by consensus, if possible. If a consensus cannot be reached, decision will then be made by a majority vote

VI. Advisors

  1. An advisor should be selected from the Willamette faculty and staff by consensus of the ECOS members. If a consensus cannot be reached, decision will then be made by a majority vote
  2. Advisors to individual projects may also be selected in the same manner

VII. Amendments

  1. Amendments to the constitution should be made by a consensus of all club members, but if a consensus cannot be reached, changes can be made by a majority vote of the ECOS members present at a meeting