Transition FAQ

This reference is to help answer questions about the transition to Google's mail service (Google Apps).

  1. Why is Willamette switching to Google Mail/Google Apps?
  2. When is this going to happen?
  3. Will my email address stay the same?
  4. What is happening to Oracle Calendar?
  5. Will I lose any of my email?
  6. Am I limited in how much email I can store on Google Mail?
  7. Will I still be able to use my mail program (Thunderbird, Outlook, etc)
  8. Will I still be able to use Webmail?
  9. Do I have to convert to Google Apps for Education? What if i don't want to switch?
  10. I already have a Google/Gmail account, how is this different?
  11. What can I do to get ready?

1. Why is Willamette switching to Google Mail/Google Apps?

Willamette University has aging email and calendar systems that need to be replaced.

A committee was formed to evaluate many products, and it was decided that Google Apps for Education had the most robust offering to meet the diverse needs of the Willamette community.

Check out Google's Google Apps for Education FAQ for more information.

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2. When is this going to happen?

We will begin migrating people in early July 2011. Final move of all email and calendar for all users should be completed by Aug 1. 2011

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3. Will my email address stay the same?

Yes, you still have your willamette.edu email address like you did before, it’s simply being hosted by the new system.

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4. What is happening to Oracle Calendar?

Oracle Calendar will go away and be replaced by the Google Calendar as part of the Google Apps for Education implementation.

See our FAQ page for Oracle Calendar users to address the specific issues in transitioning from Oracle Calendar to the calendar provided by Google Apps for Education

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5. Will I lose any of my email?

No. We will migrate all of your email in most circumstances. We do encourage you to do some basic cleanup to make the transmission simpler, but everything will  be moved over. (NOTE sometimes not all mail or folders makes the transition successfully. We will keep your old mailboxes intact for a while in case there are messages that need to be moved manually.)

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6. Am I limited in how much email I can store on Google Mail?

Yes, but the limit is very large by email standards. Currently users are allotted 7.5 Gigabytes of mail. If you are a student this is a tremendous increase over your 150 megabyte limit under the old system. If you are a staff/faculty you'll notice you now have a limit, whereas before there was none under the previous system.

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7. Will I still be able to use my mail program (Thunderbird, Outlook, etc)

Yes. The new system allows IMAP and POP connections just like ours does now. You will need some settings changes for it to work properly, but it all work the same way once you've made the switch. Additionally to realize the full set of features and administrative functions you will need to use the wumail.willamette.edu web interface.

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8. Will I still be able to use Webmail?

No, the Gmail interface will replace Webmail. You will still have access to your email on the web, just not with the old Webmail interface. We will keep Webmail active during the transition so you can view old messages, but after that you will need to use the new (and much more feature rich) system that Google Apps for Education provides.

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9. Do I have to convert to Google Apps for Education? What if i don't want to switch?

All of our mail is migrating to the new system. There is no option to stay connected to our old mail servers once the transition is complete.

For the most part you will continue to be able to access email any way you choose (via the web, using a client such as Thunderbird, Outlook, or Mac Mail), so you may not notice much difference in your email experience.

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10. I already have a Google/Gmail account, how is this different?

Willamette University will have a separate instantiation of the Google Apps products. For one: there are no advertisements in Google Apps for education. Also Willamette may not implement every new feature or App at the same time the consumer side does, so there is a chance a feature you have on your home Gmail account might not appear right away in the Willamette University's setting for Google Apps.

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11. What can I do to get ready?

Check out our Getting Ready for Google Apps page.

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