How to Schedule Equipment

Many classrooms have permanently assigned and/or installed equipment. (See Classroom Equipment.) Different groups must provide different information to place an equipment order. Please select the appropriate link.

  1. Administration, faculty and staff
  2. Students (for class use)
  3. Clubs
  4. Living organizations (student residences)
  5. Fraternities and sororities
  6. Off-campus groups

1. Administration, faculty and staff

  • Check WITS Equipment in Classrooms to make sure that the equipment is not already available in your classroom.
  • Call the WITS Equipment Desk at x6767 and give the student assistant the following information: (NOTE: Please call between the hours of 7:45 AM and 5PM Monday-Friday. This phone number can only be used on the Willamette campus. If you need to call in from an outside line during these hours, please call 370-6004. If you need to call after hours to leave a voice mail, please leave your name, telephone number and time when we can call you back so we may get the appropriate details to make your delivery go smoothly.)
    • Your name
    • Your department
    • Building and room for delivery OR that you will pick up the equipment yourself
    • Date and time of delivery/self pick-up
    • Date and time for pick-up/self return
    • Any special instructions, e.g., is the person delivering supposed to set up the equipment or just deliver it to the room.

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2. Students (for class use)

Delivery to a classroom. If you are ordering equipment for delivery and pick up to and from a classroom for a specific class time, schedule the equipment as follows:

Call the WITS Equipment Desk at x6767 and give the student assistant the following information:

  • Your name
  • The professor's class for which you are ordering the equipment
  • Building and room for delivery
  • Date and time of delivery (delivery time is 10-15 minutes before the start of class)
  • Date and time for pick-up (you must remain in the room with the equipment until it is picked up by WITS staff)
  • Any special instructions, e.g., is the person delivering supposed to set up the equipment or just deliver it to the room.
  • Procure a "Student Request for AV Equipment" slip from department secretaries or WITS Office (Smullin 101).
  • Have professor sign and issue an account number (late fee is $10 per day)
  • Bring the completed form to the WITS office and have the student assistant enter an equipment delivery booking. You will need to furnish dates and times for both pick-up and return as well as information about how you will secure the equipment.

Picking up equipment at the WITS Office. When you need to pick up equipment to practice ahead of time or are picking up equipment to use elsewhere, e.g., cameras, tripods, laptop computers, you must have a faculty signature and account number for replacement of lost parts, repair of damaged equipment or late return:

Exceptions: Dataprojectors.

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3. Clubs

  • Check WITS Equipment in Classrooms  to make sure that the equipment is not already available in your scheduled room.
  • Call the WITS Equipment Desk at x6767 and give the student assistant the following information:
    • Your name
    • Your organization
    • Building and room for delivery OR that you will pick up the equipment yourself
    • Date and time of delivery/self pick-up
    • Date and time for pick-up/self return
    • Any special instructions, e.g., is the person delivering supposed to set up the equipment or just deliver it to the room.
    • Procure a "Student Request for AV Equipment" slip from the WITS Office (Smullin 101) and return it completed.

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4. Living organizations (student residences)

  • Check WITS Equipment in Classrooms  to make sure that the equipment is not already available in your scheduled room.
  • Procure a "Student Request for AV Equipment" slip from the Office of Residence Llife or the WITS Office (Smullin 101)
  • Bring it to WITS and have the student assistant fill out a delivery request with the following information:
    • Your name
    • Your residence hall
    • Building and room for delivery OR that you will pick up the equipment yourself
    • Date and time of delivery/self pick-up
    • Date and time for pick-up/self return
    • Any special instructions, e.g., is the person delivering supposed to set up the equipment or just deliver it to the room.
  • In all residences with steps, e.g., WISH, you must make arrangements for someone to meet the deliverer at time of delivery. The purple form should indicate how the equipment will be secured if kept overnight.

Exceptions: Dataprojectors.

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5. Fraternities and sororities

  • At the beginning of each semester, the president of each Greek organization assigns one person to be the equipment coordinator for that group. ONLY THAT PERSON may schedule WITS equipment.
  • Procure a "Student Request for AV Equipment" slip from the WITS Office (Smullin 101)
  • Bring it to WITS and have the student assistant fill out a delivery request with the following information:
  •  
    • Your name
    • Your organization
    • Building and room for delivery OR that you will pick up the equipment yourself
    • Date and time of delivery/self pick-up
    • Date and time for pick-up/self return
    • Any special instructions, e.g., is the person delivering supposed to set up the equipment or just deliver it to the room.
  • Inform WITS of what arrangements will be made to secure the equipment if kept overnight.

Exceptions: Dataprojectors.

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6. Off-campus groups

Off-campus groups should start by contacting Scheduling and Conference Services. Once your event is booked, you may request equipment reservations by contacting WITS Equipment Desk at x6767

See policies and equipment list below.

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