WU Web Policy

Willamette University Web Policy

Purpose of the WU Web

The Willamette University World Wide Web (WWW) site is a campus-wide information system that enhances the intellectual life of Willamette students and faculty as they pursue curricular and research activities through a diverse, world-wide network of electronic resources. The Willamette University Web also provides faculty, students and staff with an effective communications medium to distribute information to the Willamette community and to the world at large about the university's mission, academic programs, library resources and information technology, admission and financial aid, campus policies and procedures, student organizations, events, publications and people.

General Guidelines

Willamette University is an intellectual community committed to the highest educational and ethical standards. The Web site is a publication in electronic form, subject to the same policies and guidelines that govern electronic media with regard to copyrighted material, photographic images, sound prints, confidential information and libelous remarks. Material published on the WU Web site is expected to reflect the community's educational purpose, broadly defined to include the breadth of its social and cultural activity, and to express the community's regard for ethical behavior, including compliance with university-wide policies on Information Technology Usage and Acceptable Use for Campus Network. No material will be published that violates any licensing or contractual agreement, law, or university regulation or policy.
Although general responsibility for the Willamette Web resides with the Electronic Information Policy Board and the Willamette Integrated Technology Services, the university pursues a decentralized approach to the creation and maintenance of institutional Web pages, with recognized university entities (administrative offices, academic departments or student organizations) producing and maintaining their own material.
If institutional guidelines are violated or disregarded, the university reserves the right to suspend publishing privileges or remove pages while the matter is referred to the appropriate university body.

Procedural, Formatting, and Content Guidelines

Institutional Web pages are created and maintained by the sponsoring administrative office, academic department, or student organization. Discretion is given to those responsible for the creation and organization of these pages.
Each office, department and student organization will designate a contact person who is responsible for updating, deleting and generally maintaining the information he/she posts on the Web. When making reference to material maintained by another office, a link to the appropriate Web document must be inserted. Also, when referring to "common" documents, such as the academic calendar or campus map, a link to the officially designated Web document must be used. Willamette Integrated Technology Services will maintain a list of such documents and will develop other resource material to support the creation of high-quality Web pages.
There will be periodic review of the Web site by the Electronic Information Policy Board, News and Publications Office, and Willamette Integrated Technology Services to promote factual integrity, institutional consistency and style, legal usage, and technical feasibility. It is assumed that contributors will only post material that is accurate, current, and appropriate for on-line use. If, during the review, a site is found to contain outdated material, the appropriate contact person will be notified. Furthermore, if a site contains material that is more than six months outdated, it will be removed immediately.
All material will be accompanied by a disclaimer that the material is current to the best of the originator's knowledge and will display:

the date of last update

the name and email address of the originating office, department, or organization

a link back to the WU Home Page (http://www.willamette.edu/)

Examples of material appropriate for the Web include university publications, class syllabi, course schedules, departmental requirements, job announcements, post-graduate opportunities, campus directory (office and box numbers), upcoming lectures, and community governance documents. Individual members of the community may have home pages (see below).
Examples of material that is inappropriate for the Web include:

confidential material, including medical records

software that is not in the public domain

copyrighted materials in any form without the consent of the original copyright owner

audio, images (i.e. photographs, painting or other derivatives thereof), videos or movies of people without their written consent

commercial, for-profit activities or advertisement in any form

any information, confidential or otherwise, pertaining to other individuals who do not want the information included

any images or data that are abusive, profane, harassing or offensive to people*

*When a complaint of abusive, profane, harassing or offensive material is received, the matter will be turned over to the appropriate university office or committee.

If material is for an identifiably small, on-campus audience (faculty minutes, committee meeting notes, for example), a medium other than the Web, such as email or distribution by paper copy, may be more appropriate.
Questions about material on the Web should be directed to the originating office and copied to web@willamette.edu

Individual Home Pages

Generally, only students, faculty, staff and alumni with computer accounts may have personal home pages. Although the University will not monitor contents of these Web documents, it is expected that these Web documents uphold standards and guidelines similar to the ones set for university Web documents.
Individuals are responsible for their own home pages. The university assumes no responsibility for these personal home pages, for the links from these pages, or for material in sites linked to the university's official pages. However, should a complaint arise about material in a personal home page on the Web, access to that material might be suspended pending further examination and consideration of these materials in light of Web guidelines.

Approved

Electronic Information Policy Board, August 21, 1996
Cynthia Addams, Carol Long, Larry Oberg, Betty O'Brien, Paul Olsen, Keiko Pitter
Administrative Council, September 11, 1996

Adapted from "Reed College Web Policy" with permission from Marv Dunn and Marianne Colgrove

Willamette University Technology Policies

Purpose of the WU Web
	The Willamette University World Wide Web (WWW) site is a campus-wide information system that enhances the intellectual life of Willamette students and faculty as they pursue curricular and research activities through a diverse, world-wide network of electronic resources. The Willamette University Web also provides faculty, students and staff with an effective communications medium to distribute information to the Willamette community and to the world at large about the university's mission, academic programs, library resources and information technology, admission and financial aid, campus policies and procedures, student organizations, events, publications and people.
General Guidelines
	Willamette University is an intellectual community committed to the highest educational and ethical standards. The Web site is a publication in electronic form, subject to the same policies and guidelines that govern electronic media with regard to copyrighted material, photographic images, sound prints, confidential information and libelous remarks. Material published on the WU Web site is expected to reflect the community's educational purpose, broadly defined to include the breadth of its social and cultural activity, and to express the community's regard for ethical behavior, including compliance with university-wide policies on Information Technology Usage and Acceptable Use for Campus Network. No material will be published that violates any licensing or contractual agreement, law, or university regulation or policy. Although general responsibility for the Willamette Web resides with the Electronic Information Policy Board and the Willamette Integrated Technology Services, the university pursues a decentralized approach to the creation and maintenance of institutional Web pages, with recognized university entities (administrative offices, academic departments or student organizations) producing and maintaining their own material. If institutional guidelines are violated or disregarded, the university reserves the right to suspend publishing privileges or remove pages while the matter is referred to the appropriate university body.
Procedural, Formatting, and Content Guidelines
	Institutional Web pages are created and maintained by the sponsoring administrative office, academic department, or student organization. Discretion is given to those responsible for the creation and organization of these pages. Each office, department and student organization will designate a contact person who is responsible for updating, deleting and generally maintaining the information he/she posts on the Web. When making reference to material maintained by another office, a link to the appropriate Web document must be inserted. Also, when referring to "common" documents, such as the academic calendar or campus map, a link to the officially designated Web document must be used. Willamette Integrated Technology Services will maintain a list of such documents and will develop other resource material to support the creation of high-quality Web pages. There will be periodic review of the Web site by the Electronic Information Policy Board, News and Publications Office, and Willamette Integrated Technology Services to promote factual integrity, institutional consistency and style, legal usage, and technical feasibility. It is assumed that contributors will only post material that is accurate, current, and appropriate for on-line use. If, during the review, a site is found to contain outdated material, the appropriate contact person will be notified. Furthermore, if a site contains material that is more than six months outdated, it will be removed immediately. All material will be accompanied by a disclaimer that the material is current to the best of the originator's knowledge and will display: the date of last update the name and email address of the originating office, department, or organization a link back to the WU Home Page (http://www.willamette.edu/) Examples of material appropriate for the Web include university publications, class syllabi, course schedules, departmental requirements, job announcements, post-graduate opportunities, campus directory (office and box numbers), upcoming lectures, and community governance documents. Individual members of the community may have home pages (see below). Examples of material that is inappropriate for the Web include: confidential material, including medical records software that is not in the public domain copyrighted materials in any form without the consent of the original copyright owner audio, images (i.e. photographs, painting or other derivatives thereof), videos or movies of people without their written consent commercial, for-profit activities or advertisement in any form any information, confidential or otherwise, pertaining to other individuals who do not want the information included any images or data that are abusive, profane, harassing or offensive to people* *When a complaint of abusive, profane, harassing or offensive material is received, the matter will be turned over to the appropriate university office or committee. If material is for an identifiably small, on-campus audience (faculty minutes, committee meeting notes, for example), a medium other than the Web, such as email or distribution by paper copy, may be more appropriate. Questions about material on the Web should be directed to the originating office and copied to web@willamette.edu
Individual Home Pages
	Generally, only students, faculty, staff and alumni with computer accounts may have personal home pages. Although the University will not monitor contents of these Web documents, it is expected that these Web documents uphold standards and guidelines similar to the ones set for university Web documents. Individuals are responsible for their own home pages. The university assumes no responsibility for these personal home pages, for the links from these pages, or for material in sites linked to the university's official pages. However, should a complaint arise about material in a personal home page on the Web, access to that material might be suspended pending further examination and consideration of these materials in light of Web guidelines.
Approved
	Electronic Information Policy Board, August 21, 1996 Cynthia Addams, Carol Long, Larry Oberg, Betty O'Brien, Paul Olsen, Keiko Pitter Administrative Council, September 11, 1996