If necessary, add the Sign-up Tool to your site using the Site Info tool. Select the Sign-up tool from the Course Tools navigation bar then click the "Add" link under the tool title bar.
Fill in the basic information. For advising, the title might be "Advising, 11/11/08", the location your office, the start time 11 November 2008 2:30 PM and the end time 11 November 2008 5:00 PM. The description is optional. Click the "Next" button.
Select the type of meeting you want to set up. The fields below the radio button selectors will change depending on the type of meeting you select. When setting up Multiple slots, the tool will automatically calculate the Estimated Ending time based on the values you fill in for Number of Time Slots and Duration of Each time Slot. Click the "Next" button to continue.
On the Availability page, select when the signup period begins and ends. Click the "Next" button to go to the signup summary page:
Click the "Publish" button to make the signup sheet available to site participants. Once you've published the signup sheet, it will appear in the list of meetings on the Sign-up Tool home page. Click on the name of the meeting to see who has signed up. When students click on the name of the meeting, they see a link to sign up for any free time slot. They can modify their own entries, but not those of other participants. To lock a time slot, click on the time, then select the Lock icon to prevent anyone for signing up during that time period. You can add participants manually by clicking on the "Add Participant" button.
A note to users: When you edit meeting details, there is a checkbox that is checked by default to send email to notify participants about changes to the meeting. Remind yourselves to uncheck that box if notification is not necessary.
Sample Setup: Instructors View:
Sample Student View (after clicking on a Meeting Title link):
