The purpose of this policy is to ensure that students will not be penalized for work missed while participating in University Approved Events.
- Athletics: All athletic competitions will be University Approved Events if: (1) the schedule restrictions of the Northwest Conference (NWC) are met and (2) the competition is not held during study days or the final examination period. Allowance will be made for rescheduling of games cancelled due to rain. The Director of Athletics will monitor and circulate all schedules, including departure times for events away from campus, to the Academic Council as early as possible during the prior semester. At least five class days prior to the first event, the Director of Athletics will circulate the names of students to notify the faculty members individually and to make arrangements for work missed. It is the responsibility of the instructor to provide appropriate makeup work. It is the responsibility of the coach to schedule practices and competitions in such a way as to minimize class conflicts.
- Other Activities, Including Field Trips: Requests for university Approved Event status must be made to the Academic Council, if possible, during the prior semester, but not fewer than 21 days prior to the event. Exceptions to this policy will be considered only on appeal to Academic Council. At least five class days prior to the event, the Director of the activity will circulate the names of the students participating and will include departure times for events away from campus. It is the responsibility of the students to notify the faculty members individually and to make arrangements for work missed. It is the responsibility of the instructor to provide appropriate make-up work. It is the responsibility of the Director of the Activity to schedule the activity in such a way as to minimize class conflicts.
- If an activity is not approved, the Director of the activity shall not require attendance at the activity as a mandatory component of the class. If a student chooses to participate in a non-University Approved Event, faculty members whose classes are missed are not required to provide make-up work for the absence.