Residential Services

Moving Out - May, 2014

Your Guide to Important Spring Semester Closing Information

As the Academic Year Ends…

We want to thank all of you for being part of a very successful year on campus. We would also like to ask your help in making this closing successful. Please follow the check-out instructions below carefully to save yourself stress, and avoid unwanted charges. If you have any questions, feel free to ask a Residence Life staff member for help!

Living Organizations Close Thursday, May 8th

For the benefit of students who are still studying for finals or writing papers, the housing contract/lease requires that students who finish early move out no later than 24 hours after their last final or by noon, Thursday, May 8th, whichever is first. Residences close for undergraduates at noon on Thursday, May 8th.  

ASP students move to Kaneko on Saturday, May 10th at 1:30 pm (ASP students will receive a detailed moving schedule).

Graduate student check-out is 5 pm the day after their last final. 

Registered Commencement participants check out by noon, Monday, May 12th.

Students unable to check-out by the published date can apply for a contract/lease addendum at Residential Services. The cost is $75/night for an extension. No extensions are granted past noon, Monday, May 12th.

If you have not already done so, please make your travel plans now.

Check-Out Procedures & Closing Check-List

Adhering to the check-out inventory procedures is part of your contract/lease. The inventory procedure is designed to keep an accurate record of the condition of each room/suite/apartment and is for the protection of the occupant(s). It is your responsibility to take care of each item on the following check-list before you leave campus:

  • Return everything in your room/suite/apartment to the original place/condition.
  • Clean and vacuum your room/suite/apartment (don't forget to vacuum under the bed!). Look for the cleaning poster for tips on cleaning private bathrooms and apartment kitchens.
  • Remove all personal items from your residence. Be sure to check the top shelf of the closet and all drawers. Don't forget the things you have in the bathroom and laundry room.
  • Remove all decorations from the walls, doors, ceiling, mirrors and windows.
  • Schedule a time to check-out with your Residence Life staff member before your check-out deadline.
  • Be packed and ready to move out of your cleaned room/suite/apartment at the time of your check-out appointment.
  • Have all trash and recycling removed to the designated collection areas.
  • Place your labeled boxes in storage - your Residence Life staff member has labels for you.
  • Keep the hallways and stairwells clear of your belongings at all times.
  • Return any dishes, glasses or flatware that you took from Goudy, the Cat or the Kaneko Kafe.
  • Check-out with your Residence Life staff member. Sign your inventory card and note any charges listed at this time.
  • Give your key to your Residence Life staff member when checking out.
  • Give the Mail Center your summer mailing address.

If damages, a dirty room/suite/apartment and/or missing items are noted, your Residence Life staff member will fill out an End-of-Year Charge Form. Statements of charges sent out by the Business Office during the summer are not itemized. Questions about any charges should be discussed with your Residence Life staff member before leaving campus. Inventory check-out bills are finalized once a room/suite/apartment is completely vacant.

If you do not schedule a check-out appointment, you waive your right to be present when your room/suite/apartment is checked for damages/cleanliness. Failure to check-out with your Residence Life staff member by the closing deadline will result in a $25 fine. You are responsible for returning your room/suite/apartment to its original state. A charge will be assessed for any damages, dirty room/suite/apartment, dirty or missing furniture. If it cannot be determined who is responsible for the charge(s), the cost will be split equally among the occupants. Extra common area cleaning, missing common area furniture and common area damages are the responsibility of all residents assigned to the living organization. A price list of damage charges is available from a Residence Life staff member.

UAP/Haseldorf/Kaneko apartment Residents: Cleaning deposits will be returned by mid-June if your apartment is left completely clean. No partial refunds will be made.


Limited storage space is available in some residences for students who are returning to campus next fall and it is not guaranteed. You may store personal belongings in designated storage rooms only. Belongings are stored at your own risk for up to one year. The University will not replace or repair items lost or damaged regardless of the cause. All items put in storage must be labeled with your name, contact information and the date stored. Staff members will be distributing storage labels. Items left over one year from date stored, will be subject to donation. If you are leaving your bike over semester break don't forget to lock and label it, too. Unlabeled bikes will be donated. Please remember that campus residences will not be open during the summer break to retrieve stored belongings. Be sure to take everything you'll need over the summer.

Cleaning Responsibilities/Trash/Recycling

Rooms/suites/apartments, bathrooms and common areas are to be left clean. The definition of clean is "move in ready" for the next person. A minimum $25 cleaning fee for the first hour plus $20 for each additional hour will be assessed to each roommate if it is necessary for your housekeeper to clean your room/suite. If extra cleaning is needed in the hallway or bathroom, a minimum $20 cleaning fee will be assessed to each resident.  Remember to clean the closets, floor, ceiling, walls, doors, and furniture, including all drawers and shelves. Remove all personal belongings from your room/apartment, bathroom, laundry room and common area. Apartment residents: clean your kitchen (don't forget the oven and refrigerator) and bathroom as well. Personal belongings left behind will be discarded or donated on December 16th. Staff will distribute extra trash bags for you to take your trash to an outside collection area. Don't forget to take your recycling out as well.


Please watch your belongings when you are packing your car. Do not leave valuables in your unattended car overnight. Packed cars are an invitation for theft.  Keep your doors locked. Do not prop an outside door and leave it unattended while you are taking things to your car. Propped doors are an invitation to unwanted visitors and put the entire community at risk.


Look for posters in your residence detailing local agencies willing to accept donated goods.


Your room/apartment key is to be returned to your Residence Life staff member when you check out. For the security of the next resident, failure to return your key at check-out will result in a $75 charge to rekey the lock and issue new keys.


If you checked out a desk phone from WITS, it is your responsibility to return it by Thursday noon, May 8th. Haseldorf residents: if you ordered phone service through CenturyLink, remember to put in a CenturyLink service order to disconnect it.

Maintenance Charges

Maintenance charges are assessed at the rate of $20/hour plus materials. For a list of common charges and the cost of estimates, please contact a Residence Life staff member.

Food Service

Meal Plan Points expire after the last board meal which is lunch, Wednesday, May 7th. On Saturday, May 3rd, Goudy will be open at 7:30 AM for students to purchase coffee and muffins with their Meal Plan Points before going to their finals at 8:00 AM. Brunch and dinner will be served at the regular times.

If you took dishes, flatware or glasses from the Kaneko Kafe, the Cat or Goudy, please return them to a Bon Appetit venue before you leave campus.

Study Hours

During CLA Study Days and Finals, quiet hours in the residences will be 23 hrs/day with a "relief hour" from 6-7 PM. Campus Courtesy Hours will be 24 hours/day. Study Breaks are the only scheduled activities.

Letting Loose

We would like to remind you to be considerate of where, when, and how you decide to "let loose" during study days and finals. Please remember that your neighbors may still be writing a paper or studying for a final and will not appreciate a primal scream or your music at full blast. To insure that all students' rights are respected, staff will be enforcing University policies until the last student checks out.

Good luck on your finals and have a safe and enjoyable summer!